Catholic Charities of Baltimore
Administrative Assistant
Catholic Charities of Baltimore, Baltimore, Maryland, United States, 21276
Join to apply for the
Administrative Assistant
role at
Catholic Charities of Baltimore .
Pay Rate: $18-$21.
Catholic Charities of Baltimore, the Weinberg Housing and Resource Center is a low-barrier emergency shelter that provides homeless services to over 275 adult men and women each night in the City of Baltimore. Our services include shelter, convalescent care, breakfast and dinner, showers, laundry, case management and a variety of life skills and empowerment classes – with a focused goal of assisting residents in obtaining permanent housing.
We are currently seeking an
Administrative Assistant
who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks. The work schedule is: Monday - Friday 3pm-11pm.
Job Duties & Responsibilities
Answers and transfers phone calls, screening when necessary, and ensuring calls are directed appropriately.
Welcomes and directs visitors, volunteers, and clients, ensuring positive and professional experiences while maintaining security and confidentiality as needed.
Maintains filing systems as assigned, ensuring files are organized, up-to-date, and easily accessible.
Retrieves information as requested from records, email, minutes, and other related documents, preparing written summaries of data and/or statistics when needed.
Monitors and resolves administrative inquiries and questions, ensures responses are accurate and provided within a reasonable timeframe.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors, handling all details efficiently.
Prepares schedules and agendas for meetings, ensuring all participants are informed and all necessary materials are available.
Schedules, coordinates, and tracks required training for managers and their staff, verifying compliance with training deadlines and documentation.
Records and distributes minutes or other records for meetings, ensuring accuracy and timely distribution.
Maintains office supplies and coordinates maintenance of office equipment, assuring availability and operational functionality.
Maintains a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, expense vouchers, etc., assuring compliance with budget and reporting requirements.
Plans and implements special events, ensuring all details are managed and events are executed successfully, on time, and within budget.
Performs other duties as assigned.
Education & Experience Requirements
High School diploma or GED.
Four years of experience in an administrative role.
An equivalent combination of education and experience may be considered.
Requirements & Abilities
Excellent verbal and written communication skills.
Exceptional relational and customer service skills.
Excellent organizational skills and meticulous attention to detail.
Foundational understanding of clerical procedures and systems, including managing Outlook calendars, email, and recordkeeping.
Ability to work independently with minimal supervision.
Acts with discretion, tact, and professionalism in all situations, maintaining confidentiality and integrity.
Proficiency in using computer systems and software, including Windows PC, web browsing, Microsoft Outlook, Word, Excel, PowerPoint, Teams, and OneDrive (preferred).
Physical Requirements & Work Environment
Stationary position, standing or sitting for extended periods.
Adjusting or moving objects up to 20 pounds.
Engaging in communication with others to exchange information.
Benefits
Health/Dental/Vision
Vacation/sick/holiday pay
403(b) Retirement Plan with a discretionary employer contribution
Tuition Advancement
Paid Parental Leave
Catholic Charities is an equal opportunity employer.
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Administrative Assistant
role at
Catholic Charities of Baltimore .
Pay Rate: $18-$21.
Catholic Charities of Baltimore, the Weinberg Housing and Resource Center is a low-barrier emergency shelter that provides homeless services to over 275 adult men and women each night in the City of Baltimore. Our services include shelter, convalescent care, breakfast and dinner, showers, laundry, case management and a variety of life skills and empowerment classes – with a focused goal of assisting residents in obtaining permanent housing.
We are currently seeking an
Administrative Assistant
who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks. The work schedule is: Monday - Friday 3pm-11pm.
Job Duties & Responsibilities
Answers and transfers phone calls, screening when necessary, and ensuring calls are directed appropriately.
Welcomes and directs visitors, volunteers, and clients, ensuring positive and professional experiences while maintaining security and confidentiality as needed.
Maintains filing systems as assigned, ensuring files are organized, up-to-date, and easily accessible.
Retrieves information as requested from records, email, minutes, and other related documents, preparing written summaries of data and/or statistics when needed.
Monitors and resolves administrative inquiries and questions, ensures responses are accurate and provided within a reasonable timeframe.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors, handling all details efficiently.
Prepares schedules and agendas for meetings, ensuring all participants are informed and all necessary materials are available.
Schedules, coordinates, and tracks required training for managers and their staff, verifying compliance with training deadlines and documentation.
Records and distributes minutes or other records for meetings, ensuring accuracy and timely distribution.
Maintains office supplies and coordinates maintenance of office equipment, assuring availability and operational functionality.
Maintains a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, expense vouchers, etc., assuring compliance with budget and reporting requirements.
Plans and implements special events, ensuring all details are managed and events are executed successfully, on time, and within budget.
Performs other duties as assigned.
Education & Experience Requirements
High School diploma or GED.
Four years of experience in an administrative role.
An equivalent combination of education and experience may be considered.
Requirements & Abilities
Excellent verbal and written communication skills.
Exceptional relational and customer service skills.
Excellent organizational skills and meticulous attention to detail.
Foundational understanding of clerical procedures and systems, including managing Outlook calendars, email, and recordkeeping.
Ability to work independently with minimal supervision.
Acts with discretion, tact, and professionalism in all situations, maintaining confidentiality and integrity.
Proficiency in using computer systems and software, including Windows PC, web browsing, Microsoft Outlook, Word, Excel, PowerPoint, Teams, and OneDrive (preferred).
Physical Requirements & Work Environment
Stationary position, standing or sitting for extended periods.
Adjusting or moving objects up to 20 pounds.
Engaging in communication with others to exchange information.
Benefits
Health/Dental/Vision
Vacation/sick/holiday pay
403(b) Retirement Plan with a discretionary employer contribution
Tuition Advancement
Paid Parental Leave
Catholic Charities is an equal opportunity employer.
#J-18808-Ljbffr