Executive Assistant Job at Iannarino Fullen Group in Phoenix

Iannarino Fullen Group provided pay range

This range is provided by Iannarino Fullen Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $70,000.00/yr

Scheduling: Monday - Friday | 8 AM - 5 PM

Job Summary: The Executive Assistant will provide high-level administrative, operational, and financial support to the executive leadership team within a transport logistics company. This position plays a critical role in ensuring the smooth coordination of executive activities, supporting daily transport operations, managing financial documentation, and facilitating effective communication across departments. The ideal candidate will be proactive, detail-oriented, and skilled in logistics administration, bookkeeping, and executive support within a fast-paced transportation environment.

Key Responsibilities

• Manage and maintain executive schedules, meetings, travel arrangements, and appointments.
• Prepare correspondence, reports, presentations, and other professional documents for internal and external stakeholders.
• Support transport logistics operations by tracking loads, scheduling deliveries, and coordinating with dispatch, drivers, and clients.
• Utilize Oracle NetSuite (or similar ERP system) for data management, reporting, and expense tracking.
• Perform bookkeeping and financial support tasks, including invoice processing, reconciliations, and expense reports.
• Coordinate communication between executives, department heads, and drivers.
• Track key performance indicators (KPIs) and assist in preparing executive reports for logistics and transport efficiency.
• Manage confidential business information with discretion and professionalism.
• Organize company meetings, prepare agendas, and document meeting minutes.
• Maintain organized filing systems for company and transport records.

Required Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Oracle NetSuite (ERP/accounting software) or similar transport management systems (TMS).
• Bookkeeping and financial record-keeping experience with a high degree of accuracy.
• Strong typing and data entry skills, with excellent attention to detail.
• Understanding of transport and logistics operations
• Excellent written and verbal communication skills.
• Exceptional organizational, prioritization, and multitasking abilities.
• Strong problem-solving skills with the ability to anticipate needs and take initiative.
• Professional demeanor with the ability to interact effectively at all levels of the organization.
• Ability to handle sensitive and confidential information with discretion.
• Adaptable and comfortable in a fast-paced environment.

Required Qualifications

• Bachelor’s degree in Business Administration, Logistics, Accounting, or related field (preferred).
• 3–5 years of experience as an Executive Assistant, preferably within the transportation, logistics, or supply chain industry.
• Prior experience supporting senior executives in a high-volume operational setting.
• Familiarity with transportation regulations, dispatch procedures, and logistics reporting is an asset.

Seniority level

Executive

Employment type

Full-time

Job function

Administrative

Industries

Transportation, Logistics, Supply Chain and Storage and Office Administration

Benefits

• Medical insurance
• Vision insurance