The Archdiocese of Milwaukee is hiring: Assistant Office Support in Milwaukee

Supports the Assistant Office Manager in any school administrative-related duties.

• Serves as building receptionist; answers and responds to the telephone and in-person inquiries from students, staff, parents, and visitors.
• Ensures to forward important information to the appropriate stakeholders in a timely manner.
• Greets and directs visitors. Ensures all visitors are checked in upon arrival and checked out at the end of their visit.
• Supports the Assistant Office Manager in the recruitment/enrollment process (data entry, scheduling home interviews, etc.).
• Assists in translating documents from English to Spanish.
• Supports Assistant Office Manager in maintaining files for new, current, and transfer students.
• Support Assistant Office Manager creating, updating, filing, and tracking school and student forms.
• Updates daily student attendance; ensures all early student dismissals are entered into the system.
• Administers first aid and medication to students; ensures all medication records are entered into the system.
• Assists the Assistant Office Manager with the school’s meal program; prints daily lunch counts.
• Supports scheduling field trips (buses, lunches, etc.).
• Directs parent communication via School Messenger.
• Orders office/school supplies. Receives and distributes mail.
• Assists the Assistant Office Manager with school special events and is present as necessary (Back to School Night, Awards Night, Choice Programs Registration, Graduation, Parent/Teacher Conferences, Open Houses, Recruitment events, etc.).
• Other duties as assigned by the Assistant Office Manager.

Qualifications

Qualities of an ideal Nativity Employee:

• Mission-driven and mission-aligned
  • Spiritually aligned with the school’s Catholic identity.
  • Driven to work on behalf of urban youth and families.
  • Passionate about forming leaders who serve others.
  • Acts from a place of compassion and high expectation.
  • Conducts oneself professionally (in dressing, being punctual to all meetings, communicating in a timely manner to email/voicemails).
• Growth-oriented
  • Committed to constant learning and development of students and self.
  • Believes all children can learn.
  • Self-aware of areas for personal growth.
  • Desirous of feedback that will help identify areas for growth and spur improvement.
  • Willing to push beyond their comfort zone to grow.
  • Comfortable with being coached.
• Persistent
  • Accomplishes tasks that require long hours, resourcefulness, and recovery from error and failure.
  • Possesses a realistic understanding of the work required in a growing school.
  • Remains optimistic and does not complain but seeks solutions in the face of obstacles.
  • Puts the needs of students and families first.
• Collaborative
  • Believes in the power of a group to accomplish common goals.
  • Is open to working in an effective team and can contribute to its high-functioning nature.
  • Builds partnerships with Nativity families; works effectively with others to accomplish goals, learn from others, and support peers.
  • Demonstrates emotional intelligence, awareness of self and impact on others, communicates effectively, and has a sense of humor.

Supports the Principal and Leadership Team in any school administrative-related duties. Leads student recruitment efforts working closely with

Skills, Knowledge, Abilities

• Be committed to the school’s mission by modeling the characteristics of a Christian servant-leader.
• Be organized and prepared for all duties.
• Participates in professional development sessions and spiritual formation reflections.
• Partners with families to build a good working relationship with each family.
• Communicate effectively with students, parents, colleagues, and administrators.
• Ability to maintain confidentiality.
• Spanish fluency is strongly preferred.

Compensation

• Type
• Annual
• Notes

Additional Information

• Start Date: 2025-09-01
• Location: Nativity Jesuit Academy - Milwaukee (F42)
• Department:
• County:
• Job Category:
• Employment Type: Full Time
• Notes:

To Apply

Instructions

How to Apply: Send resume, cover letter, and three references to: Fatima Garcia, Office Manager, Nativity Jesuit Academy, 1515 South 29th Street, Milwaukee, WI 53215, garciaf@nativityjesuit.org. In the cover letter, address the following questions: • What influenced you to work in schools? • How would you divide your time between meeting the immediate needs of the students, families, and visitors, managing student data, and keeping up with the paperwork? • How do you see this role interacting with or with teachers, parents, administrators, and others? Applicants that do not include a resume, cover letter, and three references will not be considered a complete application and will not be reviewed.

Archdiocese of Milwaukee
P.O. Box 070912
Milwaukee, WI 53207
Phone: 414-769-3300
Toll-Free: 800-769-9373
Fax: 414-769-3408

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