Administrative Assistant Job at Texas Health Huguley FWS in Orlando

Job Description - Administrative Assistant (25031095)

Administrative Assistant - AdventHealth Medical Group

All the benefits and perks you need for you and your family:

• Paid Days Off from Day One
• Pet Insurance*

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose‑minded team. All while understanding that together we are even better.

Shift: Monday - Friday, 8am - 5pm

Location: 2600 Westhall Lane, 4th Floor, Maitland, FL 32751

The community you’ll be caring for

• More than 800 physicians, 450+ advanced practice providers, and 2,600 clinical and support staff in over 40 specialties, provide patients with a broad range of medical and surgical services.
• AdventHealth Medical Group Central FL operates over 200 offices, providing compassionate, multidisciplinary care to more than one million patients a year.
• In existence since 1994, AdventHealth Medical Group Central FL has demonstrated consistent growth and stability in an ever‑changing health care market.

The role you’ll contribute

The Admin Assistant provides general administrative support to professionals within the organization including, but not limited to, one or more Vice Presidents, Directors, Associate Directors, Office Managers or Physicians. General duties include maintaining office supplies, files and records in accordance with internal procedures, receiving and referring visitors and telephone callers, responding to routine requests for information, opening and distributing mail, responding with form letters to routine requests, typing routine letters and memoranda, assembling relevant data and compiling information as directed, producing a variety of correspondence and reports, and maintaining appointment calendars.

The value you’ll bring to the team

• Composes, types and distributes correspondence such as letters, memorandums, policies, reports, and presentations from either notes, drafts or dictation in an accurate, neat and timely manner.
• Manages multiple schedules and coordinates meetings and conferences. Prepares meetings in advance including, but not limited to, materials, location and food if necessary.
• Reviews, authorizes and submits payment authorization vouchers to accounts payable.
• Ensures a smooth onboarding process for new providers/practices using the administrative tools provided.
• Provides support for physician for scheduling appointments, meetings, travel, etc.
• Performs a daily reconciliation of payment batch and corrects any discrepancies prior to the daily close as applicable.
• Must be willing to float to other practice and departments, within reason, when patient load, vacation schedules or other situations make it necessary.

Qualifications

The expertise and experiences you’ll need to succeed:

• High school graduate or equivalent required.
• Proficient with Microsoft Windows.
• Ability to communicate in English.
• Demonstrates interpersonal skills by effectively communicating with all levels of management, staff and outside vendors and patients.
• Obtains a strong emphasis on organizational skills, strong attention to detail, and ability to multitask.