Crossroads Staffing is hiring: Administrative Assistant in Westlake Village

Overview

Administrative Assistant Needed in Westlake.

Responsibilities

• Provide administrative support such as making copies, preparing labels, envelopes and mail slips for USPS and FedEx.
• Greet visitors and direct them to the appropriate department.
• Answer phones using a multi-line phone system and courteously assist clients.
• Prepare bank deposits.
• Type and prepare monthly invoices for mailing to clients.
• Assist with ordering office supplies and maintain supply inventory.
• Schedule shred bin pickup.
• Maintain vendor files.
• Maintain log in and log out Excel sheet.
• Maintain client billing on Excel sheet.
• Assist clients with logging and signing tax forms.
• Send reminders to clients for signatures and electronic filing of tax returns.
• Verify tax returns have been successfully electronically filed and accepted.
• Scan completed tax returns and properly save them into the database.
• Assist with billing, mailing out invoices and sending reminders.
• Put invoices in alphabetical order to be scanned individually into various programs.
• Handle credit card payments in person and over the phone.
• Pay firms bills using QuickBooks.
• Reconcile monthly bank statements for firm.
• Bank deposits when required.
• Other duties as assigned.

Qualifications

• HS Diploma.
• 2+ yrs of exp in an administrative or clerical role.
• Proficient in MS Office.
• Strong organizational skills.
• Good communication skills, both written and verbal.