ACL Digital is hiring: Administrative Assistant in Santa Monica

Helping People Find Their “Hell Yes!” Career Move

Title: Admin Coord III

Location: Santa Monica, CA

Duration: 06 months

Responsibilities (include but limited to)

• Manage schedules and coordinate travel and logistics
• Prepare materials and presentations for meetings and set up rooms as needed
• Responsible for processing and completing expense reports
• Answer and triage phone calls for intake team as needed, assist in managing email accounts
• Provide general administrative support, including providing copies, maintaining files and updating shared files on the server
• Assist HR and hiring manager in coordinating interviews and greeting candidates
• Assist with planning department meetings and events including support for agendas and meeting minutes as necessary
• Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel
• Manage multiple calendars within MS Outlook
• Other duties as assigned
• Compile reports
• Manage Org charts
• Assist in budget cycles
• Assist with SharePoint

Requirements

• 5+ years’ experience in an administrative role supporting an Executive Director or VP level and above, ideally with previous experience within a pharmaceutical or biotech environment
• Experience working in a team environment with other administrative assistants
• Exceptional attention-to-detail with the ability to meet aggressive deadlines
• Skilled in organizing and prioritizing competing time demands
• Excellent written and verbal communication skills with ability to effectively communicate and partner with all levels of the organization
• Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars within MS Outlook
• Experience with Concur preferred

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Pharmaceutical Manufacturing and Biotechnology Research