Metropolitan State University of Denver
Manager of Procurement and Business Services
Metropolitan State University of Denver, Denver, Colorado, United States, 80285
Overview
The Manager of Procurement and Business Services directs University procurement activities from initiation through contracting. The position provides strategic direction on procurement to achieve efficiency and high-quality customer service, directing internal procurement processes while working closely with the Auraria Higher Education Center Procurement office. The role includes training University staff in procurement activities, developing management reporting to monitor ongoing issues, and supporting faculty and staff in procuring goods and services.
In carrying out these duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, non-grant receivable contracts, vendor agreements, MOUs, affiliation agreements, etc. The position also oversees the full encumbrance process, manages the vendor process in Workday, and other Business Services processes, including non-personnel risk management and state fleet reservations.
This position serves as the primary University resource and authority on the State procurement code, University fiscal rules, procurement rules, system procedures, and the impact on University contracting, purchasing, and planning. The role provides contract drafting using standard state and University templates, contract monitoring, and coordination with internal and external stakeholders.
Duties/Responsibilities
Manage Contracting and Leasing:
Determine, develop, and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate, and write leases and contracts for goods and services, as well as MOUs, affiliation agreements, vendor agreements, non-grant receivable contracts, etc., for the campus community. Serve as authority regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups to ensure compliance with State requirements while achieving University goals. Coordinate with Auraria Higher Education Center Procurement on solicitations, waivers, and PO issuance. Coordinate with other higher education procurement managers/directors to develop policies and procedures and assist in solving procurement issues. Develop and recommend changes to University fiscal and procurement rules for approval by the University CFO or Controller.
Manage Business Services:
Supervise three employees responsible for Contracts and Business Services; develop and document policies and procedures for the area; train staff on new processes; resolve issues; act as authority when needed; provide backup when staff are out of the office.
Manage Encumbrance Process:
Develop and oversee the full encumbrance process and procedures for procurements by University departments, including determining when waivers and/or exceptions might be appropriate and requesting them from the CFO or Controller; troubleshoot and resolve encumbrance issues as needed.
Manage the Vendor Create Process:
Work with the AP Manager to maintain an effective process for creating vendors in Workday; manage staff who perform duties; maintain vendor records including supplier status as a W9, W8-BEN supplier, etc.
Coordinate Statutory Violation Requirements:
Serve as subject matter expert on statutory requirements and the violation process. Collaborate with superiors to coordinate statutory requirements, interpret fiscal and procurement rules, handle statutory violations, and manage post-approval procurement processes.
Risk Management Liaison:
Support the Chief Operating Officer in formulating risk management policies; advise departments on risk management issues such as insurance coverage and liability. Report property loss, damage, and non-employee injury events to State Risk Management. Maintain and update insurance valuation reports for the State’s risk management system.
Required Qualifications
Bachelor’s degree or equivalent work experience
Progressive experience in purchasing, contract management, and negotiation
Excellent written and verbal communication skills
Important Note:
Successful applicants will ensure their resumes clearly demonstrate that work experience meets ALL required qualifications.
Preferred Qualifications
Experience with governmental and/or higher education procurement and contracting, public sector fiscal rules, State of Colorado procurement processes
Proficient in MS Office, especially Word, Excel, Outlook
Strong customer service skills
Schedule Information Full-time, 40 hours per week. Exempt. Hours: Monday – Friday 8:00 am – 5:00 pm. Evenings and Weekend Work: Limited, as needed. Schedule: In person to complete training with the possibility to work a hybrid schedule after fully trained (subject to supervisor approval). Travel: Some local travel may be needed occasionally.
Salary The anticipated hiring range is $97,000 to $105,000.
Instructions to Apply For full consideration, please submit the following documents: Resume and Cover letter describing relevant job experiences; professional references with contact information (at least one reference must be a supervisor). Official transcripts may be required for the selected candidate.
We encourage you to apply even if you do not meet every preferred qualification.
Benefits The University offers a comprehensive benefits package including medical, vision, dental, tuition reimbursement, life and supplemental insurance, retirement plans, RTD pass, and other programs. See the Benefits Overview for details.
The University will provide reasonable accommodations to applicants with disabilities during the employment application process. To request an accommodation, contact the Human Resources ADA Coordinator.
Diversity Statement Metropolitan State University of Denver values diversity, equity, and inclusion in all its forms and is committed to creating a culture of belonging for all members of the campus community.
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In carrying out these duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, non-grant receivable contracts, vendor agreements, MOUs, affiliation agreements, etc. The position also oversees the full encumbrance process, manages the vendor process in Workday, and other Business Services processes, including non-personnel risk management and state fleet reservations.
This position serves as the primary University resource and authority on the State procurement code, University fiscal rules, procurement rules, system procedures, and the impact on University contracting, purchasing, and planning. The role provides contract drafting using standard state and University templates, contract monitoring, and coordination with internal and external stakeholders.
Duties/Responsibilities
Manage Contracting and Leasing:
Determine, develop, and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate, and write leases and contracts for goods and services, as well as MOUs, affiliation agreements, vendor agreements, non-grant receivable contracts, etc., for the campus community. Serve as authority regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups to ensure compliance with State requirements while achieving University goals. Coordinate with Auraria Higher Education Center Procurement on solicitations, waivers, and PO issuance. Coordinate with other higher education procurement managers/directors to develop policies and procedures and assist in solving procurement issues. Develop and recommend changes to University fiscal and procurement rules for approval by the University CFO or Controller.
Manage Business Services:
Supervise three employees responsible for Contracts and Business Services; develop and document policies and procedures for the area; train staff on new processes; resolve issues; act as authority when needed; provide backup when staff are out of the office.
Manage Encumbrance Process:
Develop and oversee the full encumbrance process and procedures for procurements by University departments, including determining when waivers and/or exceptions might be appropriate and requesting them from the CFO or Controller; troubleshoot and resolve encumbrance issues as needed.
Manage the Vendor Create Process:
Work with the AP Manager to maintain an effective process for creating vendors in Workday; manage staff who perform duties; maintain vendor records including supplier status as a W9, W8-BEN supplier, etc.
Coordinate Statutory Violation Requirements:
Serve as subject matter expert on statutory requirements and the violation process. Collaborate with superiors to coordinate statutory requirements, interpret fiscal and procurement rules, handle statutory violations, and manage post-approval procurement processes.
Risk Management Liaison:
Support the Chief Operating Officer in formulating risk management policies; advise departments on risk management issues such as insurance coverage and liability. Report property loss, damage, and non-employee injury events to State Risk Management. Maintain and update insurance valuation reports for the State’s risk management system.
Required Qualifications
Bachelor’s degree or equivalent work experience
Progressive experience in purchasing, contract management, and negotiation
Excellent written and verbal communication skills
Important Note:
Successful applicants will ensure their resumes clearly demonstrate that work experience meets ALL required qualifications.
Preferred Qualifications
Experience with governmental and/or higher education procurement and contracting, public sector fiscal rules, State of Colorado procurement processes
Proficient in MS Office, especially Word, Excel, Outlook
Strong customer service skills
Schedule Information Full-time, 40 hours per week. Exempt. Hours: Monday – Friday 8:00 am – 5:00 pm. Evenings and Weekend Work: Limited, as needed. Schedule: In person to complete training with the possibility to work a hybrid schedule after fully trained (subject to supervisor approval). Travel: Some local travel may be needed occasionally.
Salary The anticipated hiring range is $97,000 to $105,000.
Instructions to Apply For full consideration, please submit the following documents: Resume and Cover letter describing relevant job experiences; professional references with contact information (at least one reference must be a supervisor). Official transcripts may be required for the selected candidate.
We encourage you to apply even if you do not meet every preferred qualification.
Benefits The University offers a comprehensive benefits package including medical, vision, dental, tuition reimbursement, life and supplemental insurance, retirement plans, RTD pass, and other programs. See the Benefits Overview for details.
The University will provide reasonable accommodations to applicants with disabilities during the employment application process. To request an accommodation, contact the Human Resources ADA Coordinator.
Diversity Statement Metropolitan State University of Denver values diversity, equity, and inclusion in all its forms and is committed to creating a culture of belonging for all members of the campus community.
#J-18808-Ljbffr