Brown University Health
Overview
SUMMARY: Under the general supervision of HIS Management maintains the integrity of both the Document Imaging System (OnBase) as well as Brown University Health's Electronic Medical Record (Lifechart). Serves as the data integrity system coordinator and oversees daily activities associated with the medical records imaging system (OnBase) and the EMR to ensure that medical records needed for patient care, billing, administrative functions, medico-legal activities and research are processed expeditiously. Brown University Health employees are expected to model the organization’s values of Compassion, Accountability, Respect, and Excellence, and to demonstrate the core Success Factors: Instill Trust and Value Differences, Patient and Community Focus, and Collaborate.
Responsibilities
Monitors and resolves issues on the HIM interface error queue for all Brown University Health affiliates and reports discrepancies to the appropriate individuals or departments. Resolves OnBase Imaging Indexing discrepancies for all Brown University Health affiliates. Communicates backlogs and potential workflow problems to the Imaging System Administrator in a timely manner. Provides assistance such as troubleshooting problems impacting data quality to end users within ancillary departments (Softlab, Heart Station, Radiology) as well as end users on Inpatient Units. Assists the Imaging System Administrator with in-service and development of educational materials for the Imaging system. Ensures staff are apprised of changes in systems and processes and adheres to quality and confidentiality standards. Functions as the expert resource for using various systems and serves as a communication link between end users and management. Assists in planning and testing interfaces among systems. Prepares, scans, and indexes medical record documents as needed. Monitors reports for patients with observation services to calculate and adjust billable observation hours. Performs verification and activities to ensure accurate and complete merges or patient contact moves completed by Data Integrity across Brown University Health affiliates in the OnBase Imaging System, Patient Financial Services and related systems. Corrects admission/discharge date and times for overlapping appointments on failed merges; researches and corrects erroneous admit/discharge times for Coding, Data Integrity and Registration; researches and corrects patient statuses and/or adds ADT missing beds for Patient Financial Services. Performs other related duties as required.
Minimum Qualifications
BASIC KNOWLEDGE: 2 or more years of college in computer science or a related field required; a combination of computer-related technical training and increasing information management responsibility. EXPERIENCE: 2 years of experience as a work leader or supervisor in a medical records department in a health care facility. Epic Training for Identity (Data Integrity) and OnBase Certification preferred. Work is performed in a typical office environment requiring extensive sitting, walking, and standing.
Additional Information
Pay Range: $22.66-$37.41 EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Rhode Island Hospital - 593 Eddy Street, Providence, RI 02903 Work Type: 4 (10-hour) days, 7:00 am to 5:30 pm, rotating weekends and holidays Work Shift: Day Daily Hours: 10 hours Driving Required: No
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SUMMARY: Under the general supervision of HIS Management maintains the integrity of both the Document Imaging System (OnBase) as well as Brown University Health's Electronic Medical Record (Lifechart). Serves as the data integrity system coordinator and oversees daily activities associated with the medical records imaging system (OnBase) and the EMR to ensure that medical records needed for patient care, billing, administrative functions, medico-legal activities and research are processed expeditiously. Brown University Health employees are expected to model the organization’s values of Compassion, Accountability, Respect, and Excellence, and to demonstrate the core Success Factors: Instill Trust and Value Differences, Patient and Community Focus, and Collaborate.
Responsibilities
Monitors and resolves issues on the HIM interface error queue for all Brown University Health affiliates and reports discrepancies to the appropriate individuals or departments. Resolves OnBase Imaging Indexing discrepancies for all Brown University Health affiliates. Communicates backlogs and potential workflow problems to the Imaging System Administrator in a timely manner. Provides assistance such as troubleshooting problems impacting data quality to end users within ancillary departments (Softlab, Heart Station, Radiology) as well as end users on Inpatient Units. Assists the Imaging System Administrator with in-service and development of educational materials for the Imaging system. Ensures staff are apprised of changes in systems and processes and adheres to quality and confidentiality standards. Functions as the expert resource for using various systems and serves as a communication link between end users and management. Assists in planning and testing interfaces among systems. Prepares, scans, and indexes medical record documents as needed. Monitors reports for patients with observation services to calculate and adjust billable observation hours. Performs verification and activities to ensure accurate and complete merges or patient contact moves completed by Data Integrity across Brown University Health affiliates in the OnBase Imaging System, Patient Financial Services and related systems. Corrects admission/discharge date and times for overlapping appointments on failed merges; researches and corrects erroneous admit/discharge times for Coding, Data Integrity and Registration; researches and corrects patient statuses and/or adds ADT missing beds for Patient Financial Services. Performs other related duties as required.
Minimum Qualifications
BASIC KNOWLEDGE: 2 or more years of college in computer science or a related field required; a combination of computer-related technical training and increasing information management responsibility. EXPERIENCE: 2 years of experience as a work leader or supervisor in a medical records department in a health care facility. Epic Training for Identity (Data Integrity) and OnBase Certification preferred. Work is performed in a typical office environment requiring extensive sitting, walking, and standing.
Additional Information
Pay Range: $22.66-$37.41 EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Rhode Island Hospital - 593 Eddy Street, Providence, RI 02903 Work Type: 4 (10-hour) days, 7:00 am to 5:30 pm, rotating weekends and holidays Work Shift: Day Daily Hours: 10 hours Driving Required: No
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