C-Suite Assistants
A PR firm with well-known clients is looking for an Executive Assistant to the President. The previous EA was there for 5 years. The company has 100 employees and an office in the Flatiron District that has an open plan and a lounge area and a kitchen. The vibe in the office is team oriented. This is an office role 4 to 5 days per week.
About the Job
Provide daily support to the President in planning, directing, managing, and coordinating business activities
Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless
Serve as trusted primary contact between President and internal staff
Coordinate travel arrangements, including flights, hotels, and itineraries
Liaise professionally with clients, senior executives, and cross-functional partners across the organization
Screen and prioritize incoming calls, emails, and requests
Set up domestic and international conference calls and meetings, both in-person and virtual
Handle expense reports, invoice tracking, and related administrative tasks
Assist with research projects, presentations, and proposals for both current and prospective clients
Update and maintain documents and grids such as org charts, lists; draft correspondences
Support general office operations, including ordering supplies and coordinating logistics
Provide hands-on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)
Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands
Maintain discretion when handling highly sensitive and confidential information
Assist at events after hours or on weekends, as needed
Assist with social posts, content ideas and captions for Instagram and LinkedIn
About You
Minimum of 5 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive, comfortable in a fast-paced environment
Polished, professional demeanor
Experience in or knowledge of the media, fashion, and design industries a plus
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Benefits and Schedule
Salary, 401K, Benefits (medical, dental, vision)
Paid Vacation (12 days the first year plus 5 sick days; the office is also closed Christmas to New Year’s)
Hours: 9-5
C-Suite Assistants
#J-18808-Ljbffr
About the Job
Provide daily support to the President in planning, directing, managing, and coordinating business activities
Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless
Serve as trusted primary contact between President and internal staff
Coordinate travel arrangements, including flights, hotels, and itineraries
Liaise professionally with clients, senior executives, and cross-functional partners across the organization
Screen and prioritize incoming calls, emails, and requests
Set up domestic and international conference calls and meetings, both in-person and virtual
Handle expense reports, invoice tracking, and related administrative tasks
Assist with research projects, presentations, and proposals for both current and prospective clients
Update and maintain documents and grids such as org charts, lists; draft correspondences
Support general office operations, including ordering supplies and coordinating logistics
Provide hands-on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)
Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands
Maintain discretion when handling highly sensitive and confidential information
Assist at events after hours or on weekends, as needed
Assist with social posts, content ideas and captions for Instagram and LinkedIn
About You
Minimum of 5 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive, comfortable in a fast-paced environment
Polished, professional demeanor
Experience in or knowledge of the media, fashion, and design industries a plus
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Benefits and Schedule
Salary, 401K, Benefits (medical, dental, vision)
Paid Vacation (12 days the first year plus 5 sick days; the office is also closed Christmas to New Year’s)
Hours: 9-5
C-Suite Assistants
#J-18808-Ljbffr