Dartmouth College
Position Information
Position Title:
Executive Assistant to the President
Location:
Hanover, NH
Is Remote:
Onsite only
Employment Category:
Regular Full Time • 40 hours/week • 12 months/year
Schedule:
Some evening and weekend work required.
Position Number:
1129431
FLSA Status:
Exempt
Open Until Filled:
Yes
Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence.
Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities.
The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who:
Pays close attention to detail
Thrives in complexity
Communicates clearly
Stays grounded under pressure
Appreciates the highly confidential nature of this work
Can prioritize, as well as adapt quickly when priorities shift
Knows when to solve a problem vs. when to escalate
Key Accountabilities Calendar Management, including personal support:
Manages the President's calendar as a living, strategic document. Adapts and optimizes the schedule to reflect shifting institutional priorities, coordinates complex travel arrangements, anticipates conflicts, and communicates the importance of calendar decisions to the team. Maintains calendar tracking documents and supports personal travel and logistics for the President's role.
Percentage Of Time:
70%
Meeting & Event Coordination:
Coordinates logistics for meetings and events (e.g., Board of Trustees meetings, Commencement). Assists with preparation, materials, logistics, catering, and follow-through. Provides staffing support for evening and weekend events as needed.
Percentage Of Time:
10%
Other duties as assigned:
Provides flexible support, assists with special projects, and covers for colleagues during peak periods or absences. Adapts to evolving needs of the President's office and the broader university.
Percentage Of Time:
10%
Writing, Briefings, & Communications:
Drafts and edits briefing materials, emails, and communications; prepares the President for meetings in context and purpose; drafts and responds to correspondence with confidentiality and accuracy.
Percentage Of Time:
10%
Qualifications Required Qualifications – Education and Years of Experience:
Bachelors plus 6 or more years' experience or a combination of education and experience.
Required Qualifications – Skills, Knowledge and Abilities:
Minimum 6+ years of experience supporting a senior executive.
Exceptional written and verbal communication skills.
Excellent organizational and time management skills.
Experience managing complex calendars with strategic intent and political sensitivity.
High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools.
Steady under pressure, with strong emotional regulation and interpersonal tact.
Comfortable handling sensitive and confidential information with discretion.
Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting.
Preferred Qualifications:
Experience in higher education, nonprofit, or public-sector environments.
Experience planning events.
Contacts Department Contact for Recruitment Inquiries:
Tracy Truesdale
Department Contact Phone Number:
ttruesdale@kennison.com
Department Contact for Cover Letter and Title:
Zoya Chhabra, Chief of Staff
Department Contact's Phone Number:
[not provided]
EEO and Background Equal Opportunity Employer:
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Policies and Instructions Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College. For details, see policy.
Additional Instructions:
Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. A representative from Kennison & Associates may reach out to candidates directly.
Quick Link:
https://searchjobs.dartmouth.edu/postings/83721
Key Dates Posting date:
10/30/2025
Closing date:
Open
Notes Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Performs other duties as assigned.
#J-18808-Ljbffr
Executive Assistant to the President
Location:
Hanover, NH
Is Remote:
Onsite only
Employment Category:
Regular Full Time • 40 hours/week • 12 months/year
Schedule:
Some evening and weekend work required.
Position Number:
1129431
FLSA Status:
Exempt
Open Until Filled:
Yes
Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence.
Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities.
The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who:
Pays close attention to detail
Thrives in complexity
Communicates clearly
Stays grounded under pressure
Appreciates the highly confidential nature of this work
Can prioritize, as well as adapt quickly when priorities shift
Knows when to solve a problem vs. when to escalate
Key Accountabilities Calendar Management, including personal support:
Manages the President's calendar as a living, strategic document. Adapts and optimizes the schedule to reflect shifting institutional priorities, coordinates complex travel arrangements, anticipates conflicts, and communicates the importance of calendar decisions to the team. Maintains calendar tracking documents and supports personal travel and logistics for the President's role.
Percentage Of Time:
70%
Meeting & Event Coordination:
Coordinates logistics for meetings and events (e.g., Board of Trustees meetings, Commencement). Assists with preparation, materials, logistics, catering, and follow-through. Provides staffing support for evening and weekend events as needed.
Percentage Of Time:
10%
Other duties as assigned:
Provides flexible support, assists with special projects, and covers for colleagues during peak periods or absences. Adapts to evolving needs of the President's office and the broader university.
Percentage Of Time:
10%
Writing, Briefings, & Communications:
Drafts and edits briefing materials, emails, and communications; prepares the President for meetings in context and purpose; drafts and responds to correspondence with confidentiality and accuracy.
Percentage Of Time:
10%
Qualifications Required Qualifications – Education and Years of Experience:
Bachelors plus 6 or more years' experience or a combination of education and experience.
Required Qualifications – Skills, Knowledge and Abilities:
Minimum 6+ years of experience supporting a senior executive.
Exceptional written and verbal communication skills.
Excellent organizational and time management skills.
Experience managing complex calendars with strategic intent and political sensitivity.
High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools.
Steady under pressure, with strong emotional regulation and interpersonal tact.
Comfortable handling sensitive and confidential information with discretion.
Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting.
Preferred Qualifications:
Experience in higher education, nonprofit, or public-sector environments.
Experience planning events.
Contacts Department Contact for Recruitment Inquiries:
Tracy Truesdale
Department Contact Phone Number:
ttruesdale@kennison.com
Department Contact for Cover Letter and Title:
Zoya Chhabra, Chief of Staff
Department Contact's Phone Number:
[not provided]
EEO and Background Equal Opportunity Employer:
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Policies and Instructions Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College. For details, see policy.
Additional Instructions:
Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. A representative from Kennison & Associates may reach out to candidates directly.
Quick Link:
https://searchjobs.dartmouth.edu/postings/83721
Key Dates Posting date:
10/30/2025
Closing date:
Open
Notes Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Performs other duties as assigned.
#J-18808-Ljbffr