Kidder Mathews LLC
12286 Interurban Ave S, Tukwila, WA 98168, USA
Job Description Kidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 58 million square feet of space, and conducts 2,400 appraisal, consulting, and cost segregation assignments annually. Join us and find out what makes Kidder Mathews one of the best places to work.
The Portfolio Assistant assists the Manager(s) in the day-to-day management of all aspects of operations for the assigned portfolio, in accordance with the goals and objectives of the individual Clients. Depending upon the composition of the Asset Services Team, the Portfolio Assistant may perform some of the duties of the Administrative Assistant.
Essential Functions
Leasing:
Partner with Manager(s) and leasing team members to ensure that all vacant space is in “market ready” condition
Maintain building floor plans, vacant space log, and stack plans
Coordinate approval of and track process of leases, contracts, notices, and other time sensitive documents
Distribute lease documents to Owner, Administrative Assistant, and Tenant
Coordinate signage, keys, and distribution of property information sheet to Tenant
Receive, code, and track all invoicing related to lease commissions
As directed by Manager(s), assist Administrative Assistant in creating and maintaining lease and property files
Financial and Reporting :
Code invoices/payables in a timely manner each week
Research problems with invoices, including resolving past due balances
Create Account Action Request forms for Manager’s signature
Assist Manager(s) with annual budgeting process, to include re-bid of service contracts as directed by Manager(s)
Assist Property Manager(s) in preparation of monthly Owner statements – assembles, copies, and distributes financial reports
Review annual CAM reconciliations as assigned by Manager(s) and report findings to Manager(s)
Prepare new vendor set up form for approval by Manager
Request appropriate insurance information from new vendors ensuring all required information is received
As directed by Manager(s), assist in the collection of delinquencies by contacting tenants and preparing demand notices and pay or vacate notices
Assist with the budget preparation process, to include contacting utility companies, vendors, and contractors to obtain upcoming rate increases; compiling data for Manager(s) and property accountant for final budget input
Operations :
Prepare weekly and/or monthly inspection reports for Engineer(s) to complete
Maintain and update “Desk Notes”
Prepare maintenance and service contracts for Manager’s signature
Dispatch vendors/contractors as directed by Manager(s)
As assigned by Manager(s), respond to and resolve tenant concerns
As directed by Manager(s), communicate with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
Follow through on any needed repairs or maintenance as directed by Manager(s)
As assigned by Manager(s), interface with property vendors and contractors to ensure prompt response to maintenance issues
Ensure on-going contracted vendor services are performed on schedule, and that services meet contract specifications
As directed by Manager(s), review specifications and make recommendations to Manager(s) for necessary changes or updates
Request and review bids from contracted service providers; make recommendations to Manager(s)
As directed by Manager(s), partner with Building Engineers or contracted maintenance staff to schedule repairs and work orders
Track tenant and vendor insurance compliance
Tenant and Owner Relations :
Maintain courteous, service-oriented rapport with tenants
Promote and foster confident, comfortable relationships with owners
As directed by Manager(s), make collection calls to delinquent tenants
Other Functions
Perform other duties or projects as requested
Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills and Ability
Good communication and organizational skills.
Professional ability to build relationships with clients, vendors and internal partners
Professional communication etiquette with good oral and written communication skills
Demonstrated ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment
Ability to speak, write and understand English
Exceptional attention to detail
Strong customer service skills with the ability to interface with prospective tenants, owners, employees, and management
Demonstrated initiative and trouble shooting skills
Demonstrated ability to recognize high quality maintenance work
Demonstrated ability to draft quality, well written emails, reports and letters
Education/Education
High School Degree or Equivalent
Required Knowledge
EXPERIENCe REQUIRED
2+ years commercial property management experience
This is a standard office environment with standard office noise like talking, office equipment, etc.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must be able to conduct physical inspections and tours, to include the use of stairs and roof access ladders. The employee must sometimes lift and/or move items up to 10 pounds.
Supervisory Responsibilities
There are no direct supervisory responsibilities. However, the Portfolio Assistants act as a lead and may direct work for Building Engineers and Administrative Assistants.
Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify. CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/. Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.
12286 Interurban Ave S, Tukwila, WA 98168, USA
#J-18808-Ljbffr
Job Description Kidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 58 million square feet of space, and conducts 2,400 appraisal, consulting, and cost segregation assignments annually. Join us and find out what makes Kidder Mathews one of the best places to work.
The Portfolio Assistant assists the Manager(s) in the day-to-day management of all aspects of operations for the assigned portfolio, in accordance with the goals and objectives of the individual Clients. Depending upon the composition of the Asset Services Team, the Portfolio Assistant may perform some of the duties of the Administrative Assistant.
Essential Functions
Leasing:
Partner with Manager(s) and leasing team members to ensure that all vacant space is in “market ready” condition
Maintain building floor plans, vacant space log, and stack plans
Coordinate approval of and track process of leases, contracts, notices, and other time sensitive documents
Distribute lease documents to Owner, Administrative Assistant, and Tenant
Coordinate signage, keys, and distribution of property information sheet to Tenant
Receive, code, and track all invoicing related to lease commissions
As directed by Manager(s), assist Administrative Assistant in creating and maintaining lease and property files
Financial and Reporting :
Code invoices/payables in a timely manner each week
Research problems with invoices, including resolving past due balances
Create Account Action Request forms for Manager’s signature
Assist Manager(s) with annual budgeting process, to include re-bid of service contracts as directed by Manager(s)
Assist Property Manager(s) in preparation of monthly Owner statements – assembles, copies, and distributes financial reports
Review annual CAM reconciliations as assigned by Manager(s) and report findings to Manager(s)
Prepare new vendor set up form for approval by Manager
Request appropriate insurance information from new vendors ensuring all required information is received
As directed by Manager(s), assist in the collection of delinquencies by contacting tenants and preparing demand notices and pay or vacate notices
Assist with the budget preparation process, to include contacting utility companies, vendors, and contractors to obtain upcoming rate increases; compiling data for Manager(s) and property accountant for final budget input
Operations :
Prepare weekly and/or monthly inspection reports for Engineer(s) to complete
Maintain and update “Desk Notes”
Prepare maintenance and service contracts for Manager’s signature
Dispatch vendors/contractors as directed by Manager(s)
As assigned by Manager(s), respond to and resolve tenant concerns
As directed by Manager(s), communicate with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
Follow through on any needed repairs or maintenance as directed by Manager(s)
As assigned by Manager(s), interface with property vendors and contractors to ensure prompt response to maintenance issues
Ensure on-going contracted vendor services are performed on schedule, and that services meet contract specifications
As directed by Manager(s), review specifications and make recommendations to Manager(s) for necessary changes or updates
Request and review bids from contracted service providers; make recommendations to Manager(s)
As directed by Manager(s), partner with Building Engineers or contracted maintenance staff to schedule repairs and work orders
Track tenant and vendor insurance compliance
Tenant and Owner Relations :
Maintain courteous, service-oriented rapport with tenants
Promote and foster confident, comfortable relationships with owners
As directed by Manager(s), make collection calls to delinquent tenants
Other Functions
Perform other duties or projects as requested
Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills and Ability
Good communication and organizational skills.
Professional ability to build relationships with clients, vendors and internal partners
Professional communication etiquette with good oral and written communication skills
Demonstrated ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment
Ability to speak, write and understand English
Exceptional attention to detail
Strong customer service skills with the ability to interface with prospective tenants, owners, employees, and management
Demonstrated initiative and trouble shooting skills
Demonstrated ability to recognize high quality maintenance work
Demonstrated ability to draft quality, well written emails, reports and letters
Education/Education
High School Degree or Equivalent
Required Knowledge
EXPERIENCe REQUIRED
2+ years commercial property management experience
This is a standard office environment with standard office noise like talking, office equipment, etc.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must be able to conduct physical inspections and tours, to include the use of stairs and roof access ladders. The employee must sometimes lift and/or move items up to 10 pounds.
Supervisory Responsibilities
There are no direct supervisory responsibilities. However, the Portfolio Assistants act as a lead and may direct work for Building Engineers and Administrative Assistants.
Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify. CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/. Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.
12286 Interurban Ave S, Tukwila, WA 98168, USA
#J-18808-Ljbffr