Northbound Executive Search
Executive Assistant - Investment Team
Northbound Executive Search, New York, New York, us, 10261
We are partnering with a top private equity firm to hire an experienced Executive Assistant to support its Investment team. This role offers exposure to a high-profile, investor-facing function and requires someone who can operate with precision, urgency, and impeccable professionalism. The ideal candidate is a forward-thinking problem solver who thrives in a fast-paced investment environment and understands the demands of supporting senior stakeholders.
Role Overview The Executive Assistant will serve as a strategic partner to the Investment team, driving efficiency across daily operations, investor communications, and event coordination. This role requires strong multitasking skills, superior judgment, and the ability to manage shifting priorities with calm and confidence.
Primary Responsibilities
Provide high-level administrative support to members of the Investment team
Manage demanding calendars, coordinate internal and external meetings, and ensure seamless communication flow
Prepare investor materials, meeting briefs, and follow-up summaries; assist with maintaining CRM records
Support planning and execution of investor events, including roadshows, AGMs, conference meetings, and fundraising initiatives
Build trusted relationships with investors, portfolio company executives, and internal stakeholders
Coordinate complex travel arrangements and process expense reports efficiently
Anticipate team needs and manage sensitive information with the utmost discretion
Qualifications
5+ years of executive support experience in private equity, investment banking, asset management, or investor relations
Strong understanding of the investor mindset and the pace of a deal-driven environment
Excellent organizational, time management, and project coordination skills
Confident communicator with strong writing and interpersonal skills
Proven ability to remain composed under pressure and navigate competing priorities
Advanced proficiency in Microsoft Office; experience with CRM tools (Salesforce or similar) preferred
Highly proactive, resourceful, and team-oriented
Discretionary annual bonus
Comprehensive health, dental, and vision coverage
Opportunity to partner with a high-performing, strategically important team
Long-term career potential within a prestigious global private equity platform
Other Information Seniority level: Associate Employment type: Full-time Job function: Administrative
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Role Overview The Executive Assistant will serve as a strategic partner to the Investment team, driving efficiency across daily operations, investor communications, and event coordination. This role requires strong multitasking skills, superior judgment, and the ability to manage shifting priorities with calm and confidence.
Primary Responsibilities
Provide high-level administrative support to members of the Investment team
Manage demanding calendars, coordinate internal and external meetings, and ensure seamless communication flow
Prepare investor materials, meeting briefs, and follow-up summaries; assist with maintaining CRM records
Support planning and execution of investor events, including roadshows, AGMs, conference meetings, and fundraising initiatives
Build trusted relationships with investors, portfolio company executives, and internal stakeholders
Coordinate complex travel arrangements and process expense reports efficiently
Anticipate team needs and manage sensitive information with the utmost discretion
Qualifications
5+ years of executive support experience in private equity, investment banking, asset management, or investor relations
Strong understanding of the investor mindset and the pace of a deal-driven environment
Excellent organizational, time management, and project coordination skills
Confident communicator with strong writing and interpersonal skills
Proven ability to remain composed under pressure and navigate competing priorities
Advanced proficiency in Microsoft Office; experience with CRM tools (Salesforce or similar) preferred
Highly proactive, resourceful, and team-oriented
Discretionary annual bonus
Comprehensive health, dental, and vision coverage
Opportunity to partner with a high-performing, strategically important team
Long-term career potential within a prestigious global private equity platform
Other Information Seniority level: Associate Employment type: Full-time Job function: Administrative
#J-18808-Ljbffr