Administrative Assistant Job at International SOS Government Medical Services in

We are seeking a dedicated Administrative Assistant to join DeAngelo Contracting Services. This position offers a supportive work environment with a range of administrative responsibilities.

Job Description

The Administrative Assistant will perform day‑to‑day administrative functions including handling basic office responsibilities, receiving visitors, and supporting business operations.

• Demonstrate a positive safety culture and comply with all safety policies and procedures.
• Execute all company policies and procedures, including project‑level plans and programs.
• Ensure work performance complies with contractual, federal, state, and local legal requirements.
• Maintain documents (electronic and hard copy) in a neat and orderly manner.
• Answer incoming phone calls and document all contractual inquiries.
• Greeting and directing project office visitors.
• Collect, receive, distribute, and sort postage, packages, etc.
• Perform assigned specialty tasks such as meeting invitations, event coordination, travel arrangements, etc.
• Maintain the office environment neat, orderly, and aesthetically pleasing.
• Maintain inventory of materials and supplies.
• Present office manager with materials and supplies procurement needs in a timely manner.
• Provide complete, accurate, and timely submission of all assigned data‑entry, monitoring, reporting, and filing tasks.
• Maintain a strong customer service culture in all forms of communication.
• Other duties may include scanning, copying, licensing, greeting visitors, creating spreadsheets, and supporting managers as needed.
• Perform any other duties as assigned.

Qualifications

• High School Diploma or equivalent is required.
• 2–4 years of related experience.
• Ability to multi‑task.
• Ability to compose general correspondence.
• High proficiency in Microsoft Office (Excel, Outlook, Word).
• Outstanding administrative and organizational skills.
• Superior communication skills, both written and verbal.
• Excellent reading and comprehension skills.
• Team player.
• Valid driver’s license.
• Compliance with company drug and alcohol policy.

Schedule

Monday – Friday, 8:00 AM – 4:30 PM.

Benefits

• Challenging and rewarding work environment
• Competitive compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401(k)
• Generous Paid Time Off
• Career development opportunities

Equal Opportunity Employer

DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. DCSAM offers subcontracting services to government agencies and may conduct pre‑employment screenings, including criminal background checks, drug screenings, and motor vehicle record checks. In the event an ADA accommodation is needed, DCSAM is happy to help employees achieve gainful employment in a respectful environment.