Harvest Hope Food Bank
Logistics Manager - Florence
Harvest Hope Food Bank, Florence, South Carolina, United States, 29506
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Logistics Manager - Florence
role at
Harvest Hope Food Bank
Department:
Resource Operations
Reports To:
Vice President- Resource Ops
Classification:
Exempt
Updated:
10/20/2025
Position Overview The Logistics Coordinator is responsible for maintaining daily schedules and coordinating incoming and outgoing shipment activities that involve dispatching drivers to sites. Duties include planning, routing, and dispatching trucks to pick up and deliver product, providing general support services, including administrative duties and preparing reports related to agency activity and the receipt and distribution of food. The Logistics Coordinator will work closely with the Food Sourcing and Acquisition Manager to optimize efficiencies in receiving and shipping all product, mainly the HHFB outbound and inbound trucks.
Essential Duties and Responsibilities
Handle logistics and design routes for all fleet vehicles and drivers, including RFCs. Using OmniTracs and MS Teams, map out routes and locations to ensure safe delivery of product. Optimize geolocation to determine best routes and resources. Map the most efficient approach for long‑distance tractor‑trailer routes. Coordinate with the MYB RFC manager to utilize refrigerated storage space so both locations are always ensuring proper product rotation.
Coordinate with Senior Director of Warehouse Operations & Logistics to ensure accurate inventory is pulled for all shipping orders. Report final order numbers back to the program coordinator. Coordinate with Food Sourcing and Acquisition Manager to schedule retail pick‑ups so that we maximize lbs donated within acceptable shelf‑life dates. Use both HHFB resources and/or Agency direct pickups.
Assign all vehicle routes, hours, and schedules for drivers. Work with Food Sourcing and Acquisition Manager to manage and schedule all partner agency deliveries, donor pick‑up requests, regional food center transfers and deliveries. Coordinate loading and unloading of HHFB trucks using warehouse staff to ensure deliveries are made on time and accurately. Coordinate with Warehouse Managers to ensure outbound trucks have proper paperwork before leaving the warehouse and are filed properly upon return.
Communicate with Warehouse Managers regarding drivers daily to resolve issues or challenges on the road. Communicate driver challenges with donors or agencies to the appropriate staff.
Oversee preventive maintenance schedule; transport vehicles; keep record keeping to ensure fleet trucks are in safe driving condition. Ensure daily vehicle inspections are performed. Review trucks returning from maintenance for any issues and handle minor fleet repairs. Complete weekly review of fleet vehicles across all three locations. Assist with purchase and sale of equipment.
Ensure vehicles in the fleet are cleaned according to the cleaning schedule.
Ensure safety practices are followed, and drivers are trained and tested on forklifts, pallet jacks, and miscellaneous driving skills. Communicate safety changes from Safety Committee to drivers, with focus on food safety and warehousing/transporting of food.
Oversee continuous training of drivers on driving and safety techniques. Assign and follow‑up on special requests. Communicate with drivers daily to handle questions and provide solutions. Ensure drivers have all needed resources for completing their tasks.
Work with Human Resources to oversee monitoring of all DOT registrations and insurance requirements for fleet vehicles and DOT physicals for drivers. Review temperature logs from drivers and oversee temperature control procedures.
Ensure fleet vehicles are staged safely and ready to be activated in the event of a disaster.
Maintain good relationships with donors and respond to donor pick‑up requests in a timely manner.
Schedule special pick‑up routes as needed.
Participate as an active member of the Safety Committee responsible for implementing best practices through monthly meetings, staff safety moments and training programs under the guidance of the Vice President‑ Resources Operations.
Other duties as assigned.
Position Requirements
High School Diploma and/or GED required; Bachelor’s Degree in Business Administration or related study (preferred).
Valid South Carolina Driver’s License and a clean 10‑year MVR.
Experience leading transportation in warehouse operations or fast‑paced business environment.
Strong leadership skills: strategic management, conflict management, etc.
Ability to work independently and as part of a team.
Must be able to clearly articulate HHFB’s mission.
Ability to work with interruptions while maintaining focus on producing quality work and customer service.
Effective communication with people of diverse backgrounds, both verbally and in writing.
Ability to collaborate with staff, volunteers, donors, agencies, and community members.
Flexibility to work evenings and weekends due to special events.
Knowledge and experience in Microsoft Office products and basic keyboarding skills.
Well‑developed sense of urgency and follow‑through.
HHFB Team Member Accountabilities
Demonstrates a commitment to the HHFB mission and to ending hunger in South Carolina.
Displays a desire to work with culturally diverse populations using a compassionate, collaborative, and respectful approach.
Supports a culture of continuous improvement by identifying and communicating process and safety improvements.
Follows all safety policies and procedures, including reporting all unsafe acts and behaviors, safety hazards, incidents, or accidents immediately.
Acknowledges that HHFB team members are considered emergency responders and may be called in to perform regular or emergent duties.
Physical Requirements and Working Conditions The position operates hybrid in an office setting within the branch and remotely. The position requires sitting at a desk and in meetings for long periods of time and involves extensive computer work with frequent interruptions. Vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the tasks outlined in this job description.
Equal Employment Opportunity Statement Harvest Hope Food Bank is an equal opportunity employer and embraces a philosophy that recognizes and values diversity. Our goal is to attract, develop, retain and promote a talented diverse workforce in a culture where all employees will contribute to their fullest potential. This description provides information regarding the essential functions of the designated job and the general nature and level of work associated with the position. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments the individual may be given. This position description does not constitute an employment agreement or contract.
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Logistics Manager - Florence
role at
Harvest Hope Food Bank
Department:
Resource Operations
Reports To:
Vice President- Resource Ops
Classification:
Exempt
Updated:
10/20/2025
Position Overview The Logistics Coordinator is responsible for maintaining daily schedules and coordinating incoming and outgoing shipment activities that involve dispatching drivers to sites. Duties include planning, routing, and dispatching trucks to pick up and deliver product, providing general support services, including administrative duties and preparing reports related to agency activity and the receipt and distribution of food. The Logistics Coordinator will work closely with the Food Sourcing and Acquisition Manager to optimize efficiencies in receiving and shipping all product, mainly the HHFB outbound and inbound trucks.
Essential Duties and Responsibilities
Handle logistics and design routes for all fleet vehicles and drivers, including RFCs. Using OmniTracs and MS Teams, map out routes and locations to ensure safe delivery of product. Optimize geolocation to determine best routes and resources. Map the most efficient approach for long‑distance tractor‑trailer routes. Coordinate with the MYB RFC manager to utilize refrigerated storage space so both locations are always ensuring proper product rotation.
Coordinate with Senior Director of Warehouse Operations & Logistics to ensure accurate inventory is pulled for all shipping orders. Report final order numbers back to the program coordinator. Coordinate with Food Sourcing and Acquisition Manager to schedule retail pick‑ups so that we maximize lbs donated within acceptable shelf‑life dates. Use both HHFB resources and/or Agency direct pickups.
Assign all vehicle routes, hours, and schedules for drivers. Work with Food Sourcing and Acquisition Manager to manage and schedule all partner agency deliveries, donor pick‑up requests, regional food center transfers and deliveries. Coordinate loading and unloading of HHFB trucks using warehouse staff to ensure deliveries are made on time and accurately. Coordinate with Warehouse Managers to ensure outbound trucks have proper paperwork before leaving the warehouse and are filed properly upon return.
Communicate with Warehouse Managers regarding drivers daily to resolve issues or challenges on the road. Communicate driver challenges with donors or agencies to the appropriate staff.
Oversee preventive maintenance schedule; transport vehicles; keep record keeping to ensure fleet trucks are in safe driving condition. Ensure daily vehicle inspections are performed. Review trucks returning from maintenance for any issues and handle minor fleet repairs. Complete weekly review of fleet vehicles across all three locations. Assist with purchase and sale of equipment.
Ensure vehicles in the fleet are cleaned according to the cleaning schedule.
Ensure safety practices are followed, and drivers are trained and tested on forklifts, pallet jacks, and miscellaneous driving skills. Communicate safety changes from Safety Committee to drivers, with focus on food safety and warehousing/transporting of food.
Oversee continuous training of drivers on driving and safety techniques. Assign and follow‑up on special requests. Communicate with drivers daily to handle questions and provide solutions. Ensure drivers have all needed resources for completing their tasks.
Work with Human Resources to oversee monitoring of all DOT registrations and insurance requirements for fleet vehicles and DOT physicals for drivers. Review temperature logs from drivers and oversee temperature control procedures.
Ensure fleet vehicles are staged safely and ready to be activated in the event of a disaster.
Maintain good relationships with donors and respond to donor pick‑up requests in a timely manner.
Schedule special pick‑up routes as needed.
Participate as an active member of the Safety Committee responsible for implementing best practices through monthly meetings, staff safety moments and training programs under the guidance of the Vice President‑ Resources Operations.
Other duties as assigned.
Position Requirements
High School Diploma and/or GED required; Bachelor’s Degree in Business Administration or related study (preferred).
Valid South Carolina Driver’s License and a clean 10‑year MVR.
Experience leading transportation in warehouse operations or fast‑paced business environment.
Strong leadership skills: strategic management, conflict management, etc.
Ability to work independently and as part of a team.
Must be able to clearly articulate HHFB’s mission.
Ability to work with interruptions while maintaining focus on producing quality work and customer service.
Effective communication with people of diverse backgrounds, both verbally and in writing.
Ability to collaborate with staff, volunteers, donors, agencies, and community members.
Flexibility to work evenings and weekends due to special events.
Knowledge and experience in Microsoft Office products and basic keyboarding skills.
Well‑developed sense of urgency and follow‑through.
HHFB Team Member Accountabilities
Demonstrates a commitment to the HHFB mission and to ending hunger in South Carolina.
Displays a desire to work with culturally diverse populations using a compassionate, collaborative, and respectful approach.
Supports a culture of continuous improvement by identifying and communicating process and safety improvements.
Follows all safety policies and procedures, including reporting all unsafe acts and behaviors, safety hazards, incidents, or accidents immediately.
Acknowledges that HHFB team members are considered emergency responders and may be called in to perform regular or emergent duties.
Physical Requirements and Working Conditions The position operates hybrid in an office setting within the branch and remotely. The position requires sitting at a desk and in meetings for long periods of time and involves extensive computer work with frequent interruptions. Vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the tasks outlined in this job description.
Equal Employment Opportunity Statement Harvest Hope Food Bank is an equal opportunity employer and embraces a philosophy that recognizes and values diversity. Our goal is to attract, develop, retain and promote a talented diverse workforce in a culture where all employees will contribute to their fullest potential. This description provides information regarding the essential functions of the designated job and the general nature and level of work associated with the position. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments the individual may be given. This position description does not constitute an employment agreement or contract.
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