Administrative Assistant Job at CalPortland in Marana

Job Summary

Responsible for managing the front office lobby, greeting and directing guests, and operating the plant's phone system in a professional manner. Functions as an assistant for all administrative duties of the plant.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Responsibilities

• Answering phones and greeting guests
• Keep track of office and breakroom inventory and supplies and re-stock when needed
• Perform site-specific training as the need arises
• Provides general support as needed to all plant staff
• Sort and File paperwork
• Assist with Accounts Payable activities
• Print Daily Worklist for maintenance and electrical department to be posted to each respective area
• Assist Accounting Manager on open POs during month-end
• Cross‑trained to assist other administrative personnel in areas including payroll, overtime tracking, weekly shift schedule, month‑end overtime reports
• Handle sensitive information, including legal documents, with the utmost confidentiality and professionalism
• Coordinate meetings as necessary, including the arranging of food, drinks, and other services, including set up and tear down
• Help coordinate social events
• Miscellaneous duties as assigned

Education

High school diploma or GED

Requirements/Qualifications

• General office experience, to include working with the public or customers
• Microsoft Office experience (Word, Excel, Outlook, PowerPoint)
• Excellent English communication skills, both written and verbal
• Ability to operate all types of office equipment (computer, fax, copier, scanner)
• Excellent organizational skills
• Motivated, self‑starter with the ability to prioritize workload in an efficient manner
• Ability to operate a vehicle and maintain a current driver’s license
• Ability to perform multiple tasks in a busy office environment which may include distractions, interruptions, and noise

Preferred

• Working knowledge of SAP Production

Conditions of Employment

Successful candidate must submit to post‑offer pre‑employment physical examination, drug/alcohol screen, and background check. Some positions require on‑going drug and alcohol testing.