Unit Secretary Job at Brown University Health in Providence

Unit Secretary

Coordinates the flow of patient activity and information on the unit/clinic based on approved policies, under the direction of the Clinical Manager. Works with the health care team to provide high quality patient care.

Responsibilities

• Exhibits appropriate use of medical terms and abbreviations.
• Organizes and prioritizes workload based on patient and unit needs.
• Assembles charts for admission and disassembles charts for discharge following hospital guidelines.
• Files reports accurately and maintains medical records.
• Answers phones and intercoms with proper etiquette and notifies appropriate staff.
• Utilizes hospital computer systems to enter orders, verify orders, retrieve data, and generate reports.
• Transcribes physician and nursing orders; fax orders to pharmacy and other departments.
• Enters verbal orders for diet, labs, radiology, admit status, transfers, and other authorized orders.
• Follows up on diagnostic orders, schedules tests, and documents booking information.
• Orders stationery and office supplies as needed.
• Faxes authorization for Protected Health Information and other required forms.
• Attends educational updates and maintains mandatory competencies.
• Reports unsafe situations and promotes safety on the unit.
• Adheres to established policies and procedures (attendance, safety, credentialing, HIPAA).
• Pages physicians and others via the hospital page system and emergency operator.
• Arranges follow‑up appointments and documents continuity of care.
• Obtains and files copies of medical records and records needed documents.
• Performs additional duties as assigned.

Minimum Qualifications

• High school graduate or General Equivalency Diploma.
• Effective interpersonal communication skills.
• Ability to multitask and perform complex clerical duties.
• Basic computer skills and knowledge of medical terminology.
• Read, write legibly, and speak English.
• Knowledge of patient care processes and cultural considerations.

Preferred Qualifications

• Experience in a clinical or administrative role.

Physical Requirements

Exposed to a normal patient care environment with frequent standing, walking, and sitting.

Pay Range

$20.48 - $20.98 per hour

Location

593 Eddy Street - Main, Providence, RI 02903

Work Type

Part‑time

Work Shift

Night

Union

International Brotherhood Teamsters

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Additional Information

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