Salvation Army ARC
Administrative Assistant Planned Giving
Salvation Army ARC, Chicago, Illinois, United States, 60290
Overview
Administrative Assistant Planned Giving role at Salvation Army ARC. This range is provided by Salvation Army ARC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$18.11/hr - $21.73/hr Location: Salvation Army North & Central Illinois Division, Divisional Headquarters, Development and Communications Department Job Title and Organization
JOB TITLE: Administrative Assistant Planned Giving LOCATION/DEPT: DHQ/Development and Communications Department PAY GRADE: 403 PAY RATE: $18.11-$21.73 Who We Are
At The Salvation Army, we are dedicated to "Doing the Most Good". We are made up of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. The Salvation Army North and Central Illinois Division provides these services to people in need. Job Summary
Administrative support will be provided for the Planned Giving Department to ensure that the functions of this position are achieved, and effective donor relations are maintained. This includes assistance with written and oral communications, planning and implementation of department objectives, and maintaining a data management system (paper files and electronic data files). A liaison will exist within the Planned Giving department and with other Development/Communications groups, Metropolitan Division departments/sites, Territorial reporting/contract processing and donor contacts. Essential Duties and Responsibilities
Assists with donor contact through correspondence, telephone, or in-person communication. Assist in maintaining the data management system for both the paper filing and the electronic data management systems. Ensure all donor files are kept up-to-date, accurate and in proper order. Processing of planned giving contracts with staff, division headquarters and territorial planned giving. Assist in appropriate correspondence and reporting within the department, division and territory. Maintaining updates to our data input department, securing contact reports on donors with our donor database and producing monthly-quarterly-annual and comparative recap production reports. Ensures appropriate recognition certificates, Planned Giving event coordination and registration are completed. Assists, as requested, with reporting communications. Assist in compiling and proofreading all publications, newsletters and other materials that are generated by the department. Coordinates sending of newsletters, proposals, contracts, event invitations and other communications to all planned giving donors and prospects. Assists the planned giving staff in compiling and submitting all weekly, quarterly, annual, and other reports as requested. Research prospects and create research briefs for the Planned Giving staff. Coordinate meetings, maintain records and take minutes as required. Assist with events including, but not limited to: Invitations, RSVPs, Registration, Nametags, Data entry and follow-up. Responsible for an ongoing evaluation of assigned administrative processes to improve efficiency, decrease turnaround times, and coordinate work to provide quality donor relations. Provide guidance to volunteers as needed, offering suggestions and feedback to department staff regarding appropriate use of volunteer staff. Assistance in ensuring coordinated efforts with other Development areas. Assist with other Planned Giving department duties as assigned and needed. Perform office administrative duties (typing, filing, handling mail, and handling incoming/outgoing phone calls) and other related duties as assigned. Reporting relationships
This reports to the Director of Planned Giving. In contacts related to this position's duties, this individual acts as a representative of The Salvation Army and its mission. Performance measurements
This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy and completeness of accomplishing assigned goals. Education/Experience
Minimum of two years of college education or its equivalent; a BA or BS is preferred. 2 years of experience in an administrative assistant or secretarial position. Experience with a computer-based work environment and an excellent working knowledge of MS Word and Excel. Competencies
Willingness to promote the mission of The Salvation Army. Must be able to process information quickly and accurately. Excellent communication (verbal and written) and interpersonal skills, using diplomacy and good judgment with confidential communications. Knowledge of or a willingness and aptitude to learn the concepts involved with planned giving. Demonstrated ability to use initiative and be a self-starter. Ability to engage others with a professional and sincere approach. A personal style that exhibits the principles and values of the Army. Demonstrated excellence in attention to detail. A positive attitude and the ability to be flexible considering changing job situations/priorities. An understanding of how to effectively work with diversity in the workplace. An ability to work with confidential material. Position limitations
This individual will only commit The Salvation Army resources that have been allocated or approved. This individual will keep the Director of Planned Giving and Executive Director of Development and Communications informed on all critical issues relating to their area of responsibility. This individual will adhere to all policies and procedures in carrying out the responsibilities of this position. Physical demands / Work environment
This position is required to do light physical work. In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC. The work environment for this position includes an office environment with a low noise level. Maintain a positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors. This would include but not be limited to such actions: resolution of conflicts in a positive manner; courteous treatment of staff, clients and visitors; respect of others' property and person, professional and appropriate communication to and about co-workers, supervisors and subordinates. Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind. Doing the Most Good
Do you want to use your skills and talents to make a lasting difference in the world? The Salvation Army is the fourth largest charity in the United States and is an international organization based on Biblical principles created to help people in need. We are mission-driven, diverse, collaborative, and focused on positive results for people. Join us in making a difference. The Salvation Army offers a competitive benefit package for eligible employees which may include medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies. In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please contact the Human Resources department. The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply. Seniority level
Entry level Employment type
Contract Job function
Management Industries
Business Consulting and Services
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Administrative Assistant Planned Giving role at Salvation Army ARC. This range is provided by Salvation Army ARC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$18.11/hr - $21.73/hr Location: Salvation Army North & Central Illinois Division, Divisional Headquarters, Development and Communications Department Job Title and Organization
JOB TITLE: Administrative Assistant Planned Giving LOCATION/DEPT: DHQ/Development and Communications Department PAY GRADE: 403 PAY RATE: $18.11-$21.73 Who We Are
At The Salvation Army, we are dedicated to "Doing the Most Good". We are made up of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. The Salvation Army North and Central Illinois Division provides these services to people in need. Job Summary
Administrative support will be provided for the Planned Giving Department to ensure that the functions of this position are achieved, and effective donor relations are maintained. This includes assistance with written and oral communications, planning and implementation of department objectives, and maintaining a data management system (paper files and electronic data files). A liaison will exist within the Planned Giving department and with other Development/Communications groups, Metropolitan Division departments/sites, Territorial reporting/contract processing and donor contacts. Essential Duties and Responsibilities
Assists with donor contact through correspondence, telephone, or in-person communication. Assist in maintaining the data management system for both the paper filing and the electronic data management systems. Ensure all donor files are kept up-to-date, accurate and in proper order. Processing of planned giving contracts with staff, division headquarters and territorial planned giving. Assist in appropriate correspondence and reporting within the department, division and territory. Maintaining updates to our data input department, securing contact reports on donors with our donor database and producing monthly-quarterly-annual and comparative recap production reports. Ensures appropriate recognition certificates, Planned Giving event coordination and registration are completed. Assists, as requested, with reporting communications. Assist in compiling and proofreading all publications, newsletters and other materials that are generated by the department. Coordinates sending of newsletters, proposals, contracts, event invitations and other communications to all planned giving donors and prospects. Assists the planned giving staff in compiling and submitting all weekly, quarterly, annual, and other reports as requested. Research prospects and create research briefs for the Planned Giving staff. Coordinate meetings, maintain records and take minutes as required. Assist with events including, but not limited to: Invitations, RSVPs, Registration, Nametags, Data entry and follow-up. Responsible for an ongoing evaluation of assigned administrative processes to improve efficiency, decrease turnaround times, and coordinate work to provide quality donor relations. Provide guidance to volunteers as needed, offering suggestions and feedback to department staff regarding appropriate use of volunteer staff. Assistance in ensuring coordinated efforts with other Development areas. Assist with other Planned Giving department duties as assigned and needed. Perform office administrative duties (typing, filing, handling mail, and handling incoming/outgoing phone calls) and other related duties as assigned. Reporting relationships
This reports to the Director of Planned Giving. In contacts related to this position's duties, this individual acts as a representative of The Salvation Army and its mission. Performance measurements
This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy and completeness of accomplishing assigned goals. Education/Experience
Minimum of two years of college education or its equivalent; a BA or BS is preferred. 2 years of experience in an administrative assistant or secretarial position. Experience with a computer-based work environment and an excellent working knowledge of MS Word and Excel. Competencies
Willingness to promote the mission of The Salvation Army. Must be able to process information quickly and accurately. Excellent communication (verbal and written) and interpersonal skills, using diplomacy and good judgment with confidential communications. Knowledge of or a willingness and aptitude to learn the concepts involved with planned giving. Demonstrated ability to use initiative and be a self-starter. Ability to engage others with a professional and sincere approach. A personal style that exhibits the principles and values of the Army. Demonstrated excellence in attention to detail. A positive attitude and the ability to be flexible considering changing job situations/priorities. An understanding of how to effectively work with diversity in the workplace. An ability to work with confidential material. Position limitations
This individual will only commit The Salvation Army resources that have been allocated or approved. This individual will keep the Director of Planned Giving and Executive Director of Development and Communications informed on all critical issues relating to their area of responsibility. This individual will adhere to all policies and procedures in carrying out the responsibilities of this position. Physical demands / Work environment
This position is required to do light physical work. In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC. The work environment for this position includes an office environment with a low noise level. Maintain a positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors. This would include but not be limited to such actions: resolution of conflicts in a positive manner; courteous treatment of staff, clients and visitors; respect of others' property and person, professional and appropriate communication to and about co-workers, supervisors and subordinates. Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind. Doing the Most Good
Do you want to use your skills and talents to make a lasting difference in the world? The Salvation Army is the fourth largest charity in the United States and is an international organization based on Biblical principles created to help people in need. We are mission-driven, diverse, collaborative, and focused on positive results for people. Join us in making a difference. The Salvation Army offers a competitive benefit package for eligible employees which may include medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies. In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please contact the Human Resources department. The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply. Seniority level
Entry level Employment type
Contract Job function
Management Industries
Business Consulting and Services
#J-18808-Ljbffr