Belleville News Democrat
Senior Contracts Officer
Job Description Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever‑growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world‑famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction‑based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Senior Contract Officer Overview Under their direct supervisor, the Senior Contract Officer (SPO) procures a wide variety of goods and services for the 23 VCCS colleges, the System Office and the Shared Services Center. The position also:
Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of complex procurement methods.
Manages a portfolio of term contracts for use by the SSC customers (potentially including other public bodies).
Analyze market data to make appropriate sourcing decisions.
Ensure that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.
Employ best business practices to continuously improve performance, compliance, efficiency and effectiveness.
KSA’s / Minimum Qualifications Knowledge of:
Governmental procurement principles and ability to follow procurement policy and standard operating procedures
Knowledge of eVA (state procurement system)
Skills:
Extensive expertise in making sourcing decisions for complex procurement of supplies, equipment, and professional and non‑professional services, including the ability to analyze market data, exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big‑picture perspective
Proficient written and oral communication skills
Ability to:
Develop and comprehend highly complex solicitation and contract documents, including the ability to interpret procurement‑related law and policies, apply that knowledge, and as needed participate in the development of related policies and procedures
Build working relationships to solve problems and achieve common goals
Provide exceptional and professional customer service to diverse internal and external customers and suppliers
Work effectively with a wide range of constituencies
Collaborate effectively in a team environment with matrix reporting relationships
Maintain confidentiality
Travel within Virginia and within the United States as needed
Minimum Qualifications:
Multiple years of complex procurement experience leading solicitations and negotiating contracts, vendor agreements, orders, statements of work, etc.
Experience in a customer service environment
Experience in interpreting and modifying legal agreements for compliance
Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see https://vip.dgs.virginia.gov/ for more information on VCA & VCO certifications
Additional Considerations:
Professional procurement certification(s): VCO, CPPO, CPPB, CP Mor other nationally recognized procurement/contract management certification
Experience in analyzing, negotiating and generating year‑over‑year procurement savings
Procurement experience in higher education and/or state government
Experience using an electronic procurement system
Experience using MS Office products and/or Adobe Acrobat Pro
Knowledge with AIS/PeopleSoft functionality
Knowledge of Commonwealth of Virginia (VPPA, APSPM, etc.) & VCCS procurement policies
Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). The AHP is established as part of a comprehensive strategy to increase employment of individuals with disabilities within state government, which offers a non‑competitive path to state employment. For Frequently Asked Questions, please review the DHRM document here: alternative-hiring-process-faqs-for-applicants.pdf (virginia.gov).
Link for posting https://jobs.vccs.edu/postings/90169
Additional Information Hybrid telework available!
Sponsorship will not be offered for this position.
Background and Ethical Requirements The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
Equal Employment Opportunity The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
VCCS uses E‑Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes.
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Job Description Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever‑growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world‑famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction‑based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Senior Contract Officer Overview Under their direct supervisor, the Senior Contract Officer (SPO) procures a wide variety of goods and services for the 23 VCCS colleges, the System Office and the Shared Services Center. The position also:
Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of complex procurement methods.
Manages a portfolio of term contracts for use by the SSC customers (potentially including other public bodies).
Analyze market data to make appropriate sourcing decisions.
Ensure that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.
Employ best business practices to continuously improve performance, compliance, efficiency and effectiveness.
KSA’s / Minimum Qualifications Knowledge of:
Governmental procurement principles and ability to follow procurement policy and standard operating procedures
Knowledge of eVA (state procurement system)
Skills:
Extensive expertise in making sourcing decisions for complex procurement of supplies, equipment, and professional and non‑professional services, including the ability to analyze market data, exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big‑picture perspective
Proficient written and oral communication skills
Ability to:
Develop and comprehend highly complex solicitation and contract documents, including the ability to interpret procurement‑related law and policies, apply that knowledge, and as needed participate in the development of related policies and procedures
Build working relationships to solve problems and achieve common goals
Provide exceptional and professional customer service to diverse internal and external customers and suppliers
Work effectively with a wide range of constituencies
Collaborate effectively in a team environment with matrix reporting relationships
Maintain confidentiality
Travel within Virginia and within the United States as needed
Minimum Qualifications:
Multiple years of complex procurement experience leading solicitations and negotiating contracts, vendor agreements, orders, statements of work, etc.
Experience in a customer service environment
Experience in interpreting and modifying legal agreements for compliance
Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see https://vip.dgs.virginia.gov/ for more information on VCA & VCO certifications
Additional Considerations:
Professional procurement certification(s): VCO, CPPO, CPPB, CP Mor other nationally recognized procurement/contract management certification
Experience in analyzing, negotiating and generating year‑over‑year procurement savings
Procurement experience in higher education and/or state government
Experience using an electronic procurement system
Experience using MS Office products and/or Adobe Acrobat Pro
Knowledge with AIS/PeopleSoft functionality
Knowledge of Commonwealth of Virginia (VPPA, APSPM, etc.) & VCCS procurement policies
Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). The AHP is established as part of a comprehensive strategy to increase employment of individuals with disabilities within state government, which offers a non‑competitive path to state employment. For Frequently Asked Questions, please review the DHRM document here: alternative-hiring-process-faqs-for-applicants.pdf (virginia.gov).
Link for posting https://jobs.vccs.edu/postings/90169
Additional Information Hybrid telework available!
Sponsorship will not be offered for this position.
Background and Ethical Requirements The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
Equal Employment Opportunity The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
VCCS uses E‑Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes.
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