Administrative Assistant Job at Waccamaw Management, LLC in Las Vegas

Job Summary

The Administrative Assistant supports general office activities and projects, providing customer service support. Under moderate supervision, the role involves contact with homeowners, board members, and staff.

What We Offer

Competitive benefits package including medical, dental, vision insurance, 401(k), disability insurance, wellness and development initiatives.

Compensation

$19.00 hourly rate.

Duties

• Organizes and prepares correspondence related to association business.
• Receives and responds to incoming calls from homeowners, board members, and vendors, and follows through on various requests.
• Reviews invoices for completeness/accuracy, prepares payable vouchers for manager’s approval.
• Processes and distributes incoming and outgoing mail for the office and associations.
• Prepares and assists community managers with monthly board packages and in‑house mailings.
• Updates homeowner and association information in C3 and shared files.
• Relieves concierge/telephone operators as needed.
• Maintains organized workspaces and alerts Office Manager of low supplies; assists with stocking and distribution.
• Processes print jobs, scanning, and faxing as general office support when needed.
• Files association documents for Community Managers; arranges delivery and pickup of documents from storage when necessary.
• Other duties as assigned.

Requirements

• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal).
• Professional customer service skills.
• Self‑motivated, proactive, detail‑oriented, and a team player.
• Time management and prioritization skills.
• Bilingual preferred (English/Spanish fluent).

• High School diploma or GED required.
• Associate’s degree preferred.
• 0‑3 years of directly related or closely related experience.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.