Executive Personal Assistant Job at Society Staffing in New York

Executive Personal Assistant

Division: Family Office

Req ID: R4152330101

Location: New York, NY 10011

Salary: $120,000 – $140,000

Schedule: Monday – Friday, with flexibility to work weekends as needed for special events

Benefits: Health insurance, paid vacation, sick days, and performance-based bonus

Position Overview

A private family based in Chelsea, New York is seeking a highly professional, poised, and detail-oriented Executive Personal Assistant to provide seamless support to one of its principals. The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of personal, household, and administrative tasks.

The ideal candidate is proactive, resourceful, and capable of anticipating needs in a fast-paced, dynamic environment. This position requires absolute confidentiality, strong communication, and hands-on problem-solving skills.

Only candidates with direct Personal Assistant experience will be considered. Candidates must be based in New York City.

Key Responsibilities

• Oversee the daily operations of the principal’s residences and artist studios, ensuring all spaces run smoothly and efficiently
• Manage studio needs, including scheduling cleaning services, maintaining paint and frame inventories, and sourcing materials
• Liaise with household staff, the family office, vendors, and service providers to ensure effective communication and coordination across locations
• Maintain household and office inventories; oversee procurement of supplies and luxury items
• Coordinate complex and dynamic schedules for multiple family members, including appointments, meetings, and social engagements
• Arrange detailed domestic and international travel, including flights, accommodations, ground transportation, and itineraries
• Manage travel documentation such as passports, visas, and other requirements in collaboration with the family office
• Assist with personalized gifting, luxury procurement, and special requests
• Coordinate and manage medical appointments and overall calendar scheduling
• Support special events, family gatherings, and celebrations alongside the family office

Requirements

• Minimum 5 years of experience in a similar role within a private family office or corporate environment
• A bachelor’s degree from a top University is preferred
• Exceptional organizational, multitasking, and problem-solving skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite and project management tools
• Highly professional, polished, and discreet
• Proven ability to work independently and anticipate needs
• Excellent attention to detail and ability to perform under pressure
• Valid U.S. work authorization required
• Valid driver’s license preferred

SOCIETY STAFFING

379 West Broadway, 2nd Floor

New York, NY 10012

Agency DCA License #2008231