Administrative Assistant - Women's Ministry

Administrative Assistant - Women's Ministry Join to apply for the

Administrative Assistant - Women's Ministry

role at

First Baptist Dallas .

First Baptist Dallas is a thriving church community living for Jesus Christ. We have been serving and doing ministry for over 150 years, built on the Bible and continuing its mission to “Transform the world with God’s Word…one life at a time.” We seek Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission. The Administrative Assistant will provide administrative support to the Women’s Ministry and actively seek opportunities to share faith in Jesus Christ with others.

Essential Duties and Responsibilities

Work with the Minister of Women and the Women’s Ministry Associate to ensure all tasks get accomplished

Maintain office filing systems

Work within the guidelines of approved budgets to execute budgeted events with excellence

Assist in planning trips for church members and prospects, booking travel accommodations as needed

Collaborate with the Minister of Women and the Women’s Ministry Associate in the submission of the annual Women’s Ministry budget for approval

Attend and collaborate in strategic planning meetings with all areas of Women’s Ministry

Maintain current databases on various ministry and service groups (i.e., Bible studies, Mission Study groups, etc.)

Maintain a database of those who come to special events

Utilize Touchpoint and Shelby systems (or other such technology) for addresses and budget information

Process and maintain financial records from Shelby for general office expenses, special events, ministry areas, or any related program within Women’s Ministries

Perform general office duties alongside Women’s Ministry Office Assistant, Intern, Conference Assistant, and volunteers regarding phones, processing mail/correspondence, scheduling, data processing, photocopying, filing, etc., as they relate to the Women’s Ministry office

Facilitate communications with other offices (i.e., calendar, work requests, purchase orders, and pre-approvals, etc.)

Facilitate timely communication with First Baptist Dallas membership and attendees (email blasts, phone calls, media requests, etc.)

Meet with the Communications Team weekly regarding promotion and publicity

Oversee inventory and ordering work area supplies

Execute setting up of rooms, providing supplies, and ordering lunches as necessary for ministry meetings

Communicate needs of Morning and Evening Bible Studies (i.e., room reservation, media needs, administrative needs, departmental communication)

Be available for some night committee meetings and ministry tools

Be available on weekdays and some Sundays to assist Women’s Ministry as needed

Other duties as assigned by the Minister of Women and Women’s Ministry Associate

Spiritual

Fully committed to the Mission and Core Values of First Baptist Dallas

Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry

Fully committed to biblical Christian principles and teachings professionally and personally

Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity

Must be an active member of First Baptist Dallas

Professional & Education (Certifications or Licenses)

Embody the Green Team Characteristics and work according to Operating Principles

Must have strong communication skills and be detail-oriented

Proficiently operates Outlook, Microsoft Office software

Comfortable learning other software systems such as eSpace, Touchpoint, and Shelby or similar financial software capabilities

Minimum of 3 years of experience as an Administrative Assistant

High School diploma; preferably a Bachelor’s Level Degree

Must possess the ability to manage and prioritize multiple tasks

Must have the ability to establish and maintain positive working relationships with staff, volunteers, church members, and prospective members

Physical

Requires the ability to walk, stand, and sit, sometimes for prolonged periods

Requires occasional bending/stooping

Requires the ability to work effectively on a computer for extended periods

Seniority Level Mid‑Senior level

Employment Type Full-time

Job Function Administrative

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