UT Southwestern Medical Center
Administrative Assistant (Entry Level), Research
UT Southwestern Medical Center, Dallas, Texas, United States, 75215
Administrative Assistant (Entry Level), Research
Join to apply for the
Administrative Assistant (Entry Level), Research
role at
UT Southwestern Medical Center .
Job Summary Works under general supervision to provide secretarial and clerical support for day‑to‑day operations in the department or division office. This role supports our research group in travel and expense, meetings, calendar management, incoming calls/messages, faxes, and ordering supplies.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive health care – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Required Experience and Education
High School Diploma or GED
2 years of related secretarial/administrative experience (higher education considered in lieu of minimum requirements)
Job Duties
Transcribe dictation using medical or scientific terminology; ensure correct format, grammar, punctuation, and spelling.
Type correspondence, memorandums, grants, manuscripts, book chapters, etc. from complex rough drafts.
Compose letters, memorandums, and other non‑routine correspondence for supervisor's signature.
Process and submit online forms; pay invoices.
Coordinate meetings and conferences for supervisor or other staff members.
Make appointments and maintain supervisor's calendar; book travel and hotel reservations.
Receive, screen, and direct visitors as required; answer and make telephone calls; transfer calls, take messages, or answer questions as necessary, including patient‑related calls and appointments.
Receive, sort, and distribute incoming mail; make copies; fax documents; make deliveries on and off campus.
Complete moderately complex projects and reports requested by supervisor using word processing, spreadsheet, or database applications.
Retrieve articles from library; make copies, including performing online library searches.
Maintain various files and records for operating unit, including vacation/sick leave, personnel files, etc.; handle confidential and sensitive information appropriately.
Perform other duties as assigned.
Security and EEO Statement Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. It prohibits unlawful discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Primary Location Texas-Dallas-5323 Harry Hines Blvd
Job Details Job Type: Administrative/Clerical Organization: 415032 – IM‑Pulmonary Schedule: Full‑time (Day) Employee Status: Regular Job Posting: Oct 31, 2025, 11:56:36 PM
Seniority level Not Applicable
Employment type Full-time
Job function Administrative
Industries Hospitals and Health Care
#J-18808-Ljbffr
Administrative Assistant (Entry Level), Research
role at
UT Southwestern Medical Center .
Job Summary Works under general supervision to provide secretarial and clerical support for day‑to‑day operations in the department or division office. This role supports our research group in travel and expense, meetings, calendar management, incoming calls/messages, faxes, and ordering supplies.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive health care – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Required Experience and Education
High School Diploma or GED
2 years of related secretarial/administrative experience (higher education considered in lieu of minimum requirements)
Job Duties
Transcribe dictation using medical or scientific terminology; ensure correct format, grammar, punctuation, and spelling.
Type correspondence, memorandums, grants, manuscripts, book chapters, etc. from complex rough drafts.
Compose letters, memorandums, and other non‑routine correspondence for supervisor's signature.
Process and submit online forms; pay invoices.
Coordinate meetings and conferences for supervisor or other staff members.
Make appointments and maintain supervisor's calendar; book travel and hotel reservations.
Receive, screen, and direct visitors as required; answer and make telephone calls; transfer calls, take messages, or answer questions as necessary, including patient‑related calls and appointments.
Receive, sort, and distribute incoming mail; make copies; fax documents; make deliveries on and off campus.
Complete moderately complex projects and reports requested by supervisor using word processing, spreadsheet, or database applications.
Retrieve articles from library; make copies, including performing online library searches.
Maintain various files and records for operating unit, including vacation/sick leave, personnel files, etc.; handle confidential and sensitive information appropriately.
Perform other duties as assigned.
Security and EEO Statement Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. It prohibits unlawful discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Primary Location Texas-Dallas-5323 Harry Hines Blvd
Job Details Job Type: Administrative/Clerical Organization: 415032 – IM‑Pulmonary Schedule: Full‑time (Day) Employee Status: Regular Job Posting: Oct 31, 2025, 11:56:36 PM
Seniority level Not Applicable
Employment type Full-time
Job function Administrative
Industries Hospitals and Health Care
#J-18808-Ljbffr