The Johns Hopkins University
Administrative Coordinator, Real Estate (Johns Hopkins Facilites and Real Estate
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Overview
Administrative Coordinator, Real Estate
– Requisition ID: 118868 The Administrative Coordinator, Real Estate provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities require significant collaboration and coordination with others. Responsibilities
Plan, support, and organize daily activities of the office, unit, or program. Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. Coordinate and provide various general office services (e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance). May serve as liaison or contact with internal and external service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies. Develop and compile reports. Assist with the preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Perform non-routine and confidential administrative functions, as needed. Coordinate work assignments of students and/or temporary office support, as needed. Coordinate preparation, set up and logistics for events/functions. Assist with basic financial tasks (e.g., expense reports, invoices, reimbursements). Minimum Qualifications
High school diploma or graduation equivalent. Two years of related experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Technical Qualifications and Specialized Certifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills and Expected Level of Proficiency
Calendar Management — Intermediate Electronic Office Tools — Intermediate Event Coordination — Intermediate Financial Administration — Intermediate Meeting Coordination — Intermediate Office Procedures — Intermediate Oral and Written Communications — Intermediate Organizational Skills — Intermediate Report Writing — Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Details
Classification:
Classified Title: Administrative Coordinator; Job Posting Title: Administrative Coordinator, Real Estate; Role/Level/Range: ATO 37.5/02/OE Starting Salary Range:
$18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group:
Full Time Schedule:
Monday - Friday FLSA Status:
Non-Exempt Location:
Hybrid/JH at Keswick Department:
Real Estate;
Personnel area:
University Administration Additional Information
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including location, skills, experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package. More information: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted. JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. Background Checks
A pre-employment background check will be conducted. Johns Hopkins is committed to hiring individuals with a justice-involved background; a prior criminal history does not automatically preclude employment. Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information
If you require special assistance or accommodation during any part of the pre-employment process, contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY, call Maryland Relay or dial 711. For accessibility: https://accessibility.jhu.edu/. Vaccine Requirements
Johns Hopkins encourages, but does not require, at least one dose of the COVID-19 vaccine. The School of Medicine has a different requirement. See the provided links for details. Hybrid:
On-site 3-4 days a week
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Administrative Coordinator, Real Estate
– Requisition ID: 118868 The Administrative Coordinator, Real Estate provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities require significant collaboration and coordination with others. Responsibilities
Plan, support, and organize daily activities of the office, unit, or program. Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. Coordinate and provide various general office services (e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance). May serve as liaison or contact with internal and external service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies. Develop and compile reports. Assist with the preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Perform non-routine and confidential administrative functions, as needed. Coordinate work assignments of students and/or temporary office support, as needed. Coordinate preparation, set up and logistics for events/functions. Assist with basic financial tasks (e.g., expense reports, invoices, reimbursements). Minimum Qualifications
High school diploma or graduation equivalent. Two years of related experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Technical Qualifications and Specialized Certifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills and Expected Level of Proficiency
Calendar Management — Intermediate Electronic Office Tools — Intermediate Event Coordination — Intermediate Financial Administration — Intermediate Meeting Coordination — Intermediate Office Procedures — Intermediate Oral and Written Communications — Intermediate Organizational Skills — Intermediate Report Writing — Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Details
Classification:
Classified Title: Administrative Coordinator; Job Posting Title: Administrative Coordinator, Real Estate; Role/Level/Range: ATO 37.5/02/OE Starting Salary Range:
$18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group:
Full Time Schedule:
Monday - Friday FLSA Status:
Non-Exempt Location:
Hybrid/JH at Keswick Department:
Real Estate;
Personnel area:
University Administration Additional Information
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including location, skills, experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package. More information: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted. JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. Background Checks
A pre-employment background check will be conducted. Johns Hopkins is committed to hiring individuals with a justice-involved background; a prior criminal history does not automatically preclude employment. Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information
If you require special assistance or accommodation during any part of the pre-employment process, contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY, call Maryland Relay or dial 711. For accessibility: https://accessibility.jhu.edu/. Vaccine Requirements
Johns Hopkins encourages, but does not require, at least one dose of the COVID-19 vaccine. The School of Medicine has a different requirement. See the provided links for details. Hybrid:
On-site 3-4 days a week
#J-18808-Ljbffr