Frier Levitt
Legal Assistant / Legal Administrative Assistant (litigation)
Frier Levitt, Pine Brook, New Jersey, us, 07058
Frier Levitt, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. The firm represents stakeholders across the entire healthcare spectrum, including pharmacies, physician group practices, hospitals, ambulatory surgery centers, laboratory companies, and ancillary service providers. Frier Levitt attorneys are licensed in numerous states and the firm has offices in Pine Brook, NJ, and New York City.
An experienced, full-time Legal Assistant (a/k/a “Legal Administrative Assistant” or “Legal Secretary”) is sought for our Litigation department’s busy trial team. Note that this is NOT a paralegal position.
The successful candidate will be working full-time in our Pine Brook, NJ, office; however, you may be eligible to work remotely one day a week after approximately two months of employment.
Responsibilities
Managing multiple attorney calendars in Outlook, coordinating meetings and appointments, corresponding with clients regarding availability, and scheduling calls and meetings via Microsoft Teams.
Scanning, saving, and uploading documents to our document management system (NetDocs) and utilizing our CenterBase system for billing, potential new clients, contact information, and engagement letter monitoring.
Drafting, proofreading, and revising letters, legal documents and other case materials with attention to proper formatting, spelling, and grammar.
Redlining documents.
Preparing document productions, including Bates stamping.
Assisting department paralegal with trial notebooks and preparation.
Processing time entries for attorneys using CenterBase.
Answering attorney phones in a timely and polite manner.
Coordinating travel as necessary.
Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to the state; keeping records.
Effectively and calmly communicating with staff, attorneys and clients.
Extremely organized, paying close attention to details.
Covering for other Legal Assistants when necessary.
Requirements
3+ years’ experience as a Legal Assistant in a private law firm or court administration setting (litigation experience preferred).
Expert multitasker in high‑volume litigation department with outstanding follow‑up skills.
Must work well with a team.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, Adobe and DocuSign products.
Excellent communication, proofreading, and organization skills.
Ability to prioritize assignments and tasks.
Experience in preparing Table of Authorities and Table of Contents for legal filings helpful.
Benefits Frier Levitt offers a competitive salary and a full range of benefits, including PTO (no waiting period), medical, dental, vision, 401(k) (upon eligibility to participate), life insurance, other voluntary benefits, and on‑site gym.
Frier Levitt is an equal opportunity employer. The firm actively seeks diversity among its employees. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state or local law.
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An experienced, full-time Legal Assistant (a/k/a “Legal Administrative Assistant” or “Legal Secretary”) is sought for our Litigation department’s busy trial team. Note that this is NOT a paralegal position.
The successful candidate will be working full-time in our Pine Brook, NJ, office; however, you may be eligible to work remotely one day a week after approximately two months of employment.
Responsibilities
Managing multiple attorney calendars in Outlook, coordinating meetings and appointments, corresponding with clients regarding availability, and scheduling calls and meetings via Microsoft Teams.
Scanning, saving, and uploading documents to our document management system (NetDocs) and utilizing our CenterBase system for billing, potential new clients, contact information, and engagement letter monitoring.
Drafting, proofreading, and revising letters, legal documents and other case materials with attention to proper formatting, spelling, and grammar.
Redlining documents.
Preparing document productions, including Bates stamping.
Assisting department paralegal with trial notebooks and preparation.
Processing time entries for attorneys using CenterBase.
Answering attorney phones in a timely and polite manner.
Coordinating travel as necessary.
Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to the state; keeping records.
Effectively and calmly communicating with staff, attorneys and clients.
Extremely organized, paying close attention to details.
Covering for other Legal Assistants when necessary.
Requirements
3+ years’ experience as a Legal Assistant in a private law firm or court administration setting (litigation experience preferred).
Expert multitasker in high‑volume litigation department with outstanding follow‑up skills.
Must work well with a team.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, Adobe and DocuSign products.
Excellent communication, proofreading, and organization skills.
Ability to prioritize assignments and tasks.
Experience in preparing Table of Authorities and Table of Contents for legal filings helpful.
Benefits Frier Levitt offers a competitive salary and a full range of benefits, including PTO (no waiting period), medical, dental, vision, 401(k) (upon eligibility to participate), life insurance, other voluntary benefits, and on‑site gym.
Frier Levitt is an equal opportunity employer. The firm actively seeks diversity among its employees. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state or local law.
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