North Clackamas Schools
HS Admin Assistant I - Attendance, 8.0 hrs/day (1.0 FTE), Full Time, Perm
North Clackamas Schools, Portland, Oregon, United States, 97204
Position Information
Title: HS Admin Assistant I - Attendance
Hours: 8.0 hrs/day (1.0 FTE)
Employment type: Full Time, Permanent
Location: Clackamas High School, Clackamas, OR
Posting date: 10/29/2025
Closing date: 11/05/2025
Start date: As Soon As Possible
Schedule: 7:00 a.m. - 3:30 p.m. (subject to change)
Position Summary Performs in one or more of a variety of school clerical or district office support environments. Activities may include but are not limited to front office operations, reception activities, student attendance reporting, counseling services support, special education and/or district office or department support, and English language development support.
Minimum Qualifications
Graduation from high school or equivalent.
Basic clerical skills including typing and filing. Keyboarding skills of at least 40 words per minute.
Knowledge of general secretarial procedures, excellent grammar and proofing skills, and ability to organize, maintain accurate and reliable records and data.
First Aid, CPR and defibrillator training may be required.
Ability to work effectively in an environment with frequent interruptions requiring concentration and consistent accuracy while responding to changing priorities.
Ability to interact with students, parents, staff, and community members, personally, telephonically, and through electronic communications, in a warm and confident manner.
Initiative and ability to work with minimal direction; sound judgment and decision‑making capabilities are essential.
Ability to maintain confidentiality of all school and personnel matters.
Desired Qualifications
Bilingual and bicultural skills.
Major Duties and Responsibilities
Secretarial support: performs a wide range of general office administrator and clerical tasks. Prepares, maintains, and assists in disposition of files and records. Inputs, operates, and maintains electronic databases and files. Assists in preparation and distribution of mail, bulletins, and special materials. Answers telephones, routes callers to the proper office/person, and makes calls to parents and community members. Enters and updates computer records. Assists students, teachers, parents, volunteers and community members as needed. May perform bookkeeping functions in accordance with district and department policy.
Student Attendance/Transportation: types, maintains, files and records student registration or attendance data. Reports attendance data and refers attendance problems to the designated administrator. Answers telephone and makes calls pertaining to attendance and school bus transportation coordination. Processes truancy referrals.
Student Registration: registers all new students, ensuring all paperwork and data entry is completed. Updates, audits, and maintains accuracy of student verification/demographic forms. Ensures students live in attendance area and completes required paperwork for boundary exceptions.
Educational Staff Support: assists the school counselor(s), psychologist, nurse, and other specialized staff by providing program organization, secretarial and support services; promotes positive public relations for the office, school, and district; may provide student supervision.
Publication & Events Support: secretarial support includes scheduling, publishing newsletters, planning and supporting graduation processes and materials; creates graphic design of digital media and print materials; may serve as webmaster monitoring the school website.
Student Records: receives, maintains and forwards permanent student records for new and withdrawing students; enters, updates, and maintains confidential student personnel data and computer records; maintains security of the data system; reports on student attendance, grades, transcript changes, and special education programs.
Scheduling and Enrollment Support: assists counselors and administration in designing the master class schedule; processes information returned on student enrollment; reviews conflicts and finds alternative classes; maintains data on master schedule throughout the school year.
Secondary ASB Support: maintains appropriate account records of ASB bookkeeping, purchase orders, invoices, and master activity calendars; prepares schedules, appointments and budget; maintains athletic eligibility records and other miscellaneous duties related to athletic events.
Health Room Management: maintains health room in absence of nurse; performs minor first aid; maintains health room records concerning student injuries and medications; acts as primary communication liaison with parents for ill students.
Production: makes copies and/or coordinates the production of copy jobs to improve copier efficiency.
Performs other duties as assigned.
Compensation and Benefits Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement. Classified wage schedule 2025‑2026, Job Group D, Step 2‑9 (D $21.85–$30.76). North Clackamas School District participates in the Oregon Public Employee Retirement System (PERS). Employee eligibility: minimum of six full calendar months in a qualifying position; employer and employee contributions to retirement plan. Other benefits include health, dental, vision, and paid leave per district policy.
Equal Opportunity Statement North Clackamas School District is an equal opportunity employer. The district does not discriminate on any basis protected by law, including but not limited to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, disability, pregnancy, familial status, economic status, veterans' status. The following position has been designated to handle inquiries regarding discrimination: Michelle Riddell, Title IX Coordinator, 12400 SE Freeman Way, Milwaukie, OR 97222, 503.353.6000. Veterans and disabled veterans receive preference as required by law.
Additional Conditions Applicant agrees to assume the cost and arrange for fingerprint‑based criminal records check upon offer of employment.
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Title: HS Admin Assistant I - Attendance
Hours: 8.0 hrs/day (1.0 FTE)
Employment type: Full Time, Permanent
Location: Clackamas High School, Clackamas, OR
Posting date: 10/29/2025
Closing date: 11/05/2025
Start date: As Soon As Possible
Schedule: 7:00 a.m. - 3:30 p.m. (subject to change)
Position Summary Performs in one or more of a variety of school clerical or district office support environments. Activities may include but are not limited to front office operations, reception activities, student attendance reporting, counseling services support, special education and/or district office or department support, and English language development support.
Minimum Qualifications
Graduation from high school or equivalent.
Basic clerical skills including typing and filing. Keyboarding skills of at least 40 words per minute.
Knowledge of general secretarial procedures, excellent grammar and proofing skills, and ability to organize, maintain accurate and reliable records and data.
First Aid, CPR and defibrillator training may be required.
Ability to work effectively in an environment with frequent interruptions requiring concentration and consistent accuracy while responding to changing priorities.
Ability to interact with students, parents, staff, and community members, personally, telephonically, and through electronic communications, in a warm and confident manner.
Initiative and ability to work with minimal direction; sound judgment and decision‑making capabilities are essential.
Ability to maintain confidentiality of all school and personnel matters.
Desired Qualifications
Bilingual and bicultural skills.
Major Duties and Responsibilities
Secretarial support: performs a wide range of general office administrator and clerical tasks. Prepares, maintains, and assists in disposition of files and records. Inputs, operates, and maintains electronic databases and files. Assists in preparation and distribution of mail, bulletins, and special materials. Answers telephones, routes callers to the proper office/person, and makes calls to parents and community members. Enters and updates computer records. Assists students, teachers, parents, volunteers and community members as needed. May perform bookkeeping functions in accordance with district and department policy.
Student Attendance/Transportation: types, maintains, files and records student registration or attendance data. Reports attendance data and refers attendance problems to the designated administrator. Answers telephone and makes calls pertaining to attendance and school bus transportation coordination. Processes truancy referrals.
Student Registration: registers all new students, ensuring all paperwork and data entry is completed. Updates, audits, and maintains accuracy of student verification/demographic forms. Ensures students live in attendance area and completes required paperwork for boundary exceptions.
Educational Staff Support: assists the school counselor(s), psychologist, nurse, and other specialized staff by providing program organization, secretarial and support services; promotes positive public relations for the office, school, and district; may provide student supervision.
Publication & Events Support: secretarial support includes scheduling, publishing newsletters, planning and supporting graduation processes and materials; creates graphic design of digital media and print materials; may serve as webmaster monitoring the school website.
Student Records: receives, maintains and forwards permanent student records for new and withdrawing students; enters, updates, and maintains confidential student personnel data and computer records; maintains security of the data system; reports on student attendance, grades, transcript changes, and special education programs.
Scheduling and Enrollment Support: assists counselors and administration in designing the master class schedule; processes information returned on student enrollment; reviews conflicts and finds alternative classes; maintains data on master schedule throughout the school year.
Secondary ASB Support: maintains appropriate account records of ASB bookkeeping, purchase orders, invoices, and master activity calendars; prepares schedules, appointments and budget; maintains athletic eligibility records and other miscellaneous duties related to athletic events.
Health Room Management: maintains health room in absence of nurse; performs minor first aid; maintains health room records concerning student injuries and medications; acts as primary communication liaison with parents for ill students.
Production: makes copies and/or coordinates the production of copy jobs to improve copier efficiency.
Performs other duties as assigned.
Compensation and Benefits Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement. Classified wage schedule 2025‑2026, Job Group D, Step 2‑9 (D $21.85–$30.76). North Clackamas School District participates in the Oregon Public Employee Retirement System (PERS). Employee eligibility: minimum of six full calendar months in a qualifying position; employer and employee contributions to retirement plan. Other benefits include health, dental, vision, and paid leave per district policy.
Equal Opportunity Statement North Clackamas School District is an equal opportunity employer. The district does not discriminate on any basis protected by law, including but not limited to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, disability, pregnancy, familial status, economic status, veterans' status. The following position has been designated to handle inquiries regarding discrimination: Michelle Riddell, Title IX Coordinator, 12400 SE Freeman Way, Milwaukie, OR 97222, 503.353.6000. Veterans and disabled veterans receive preference as required by law.
Additional Conditions Applicant agrees to assume the cost and arrange for fingerprint‑based criminal records check upon offer of employment.
#J-18808-Ljbffr