City of Winter Springs
The city of Winter Springs is a family‑oriented community of approximately 40,000 residents that is recognized for its beautiful parks and varied events and recreational programs. This highly visible and professional managerial position is responsible for planning and administering all city‑wide public events sponsored throughout the year. The role requires advanced planning, strong organizational skills, attention to detail, excellent interpersonal and communication skills, and the ability to work closely with community businesses, obtain event sponsorships, develop communication and budget strategies, and coordinate logistics with various departments.
Essential Functions
Develops and maintains business and professional relationships with individuals and organizations including city management, sales representatives, community leaders, elected officials, contractors, government agencies, advisory board members, and the public.
Plans, coordinates, and manages the aquatic facility operations and personnel of the Senior Center, ensuring compliance with applicable policies, procedures, laws, regulations, and safety standards.
Manages recreation programs through subordinate personnel and subcontractors, including recreational classes, summer camp programs, and community events.
Manages the Senior Center, Civic Center, and Therapy Pool with onsite assistance.
Coordinates facility usage requests with the Parks Manager to meet department standards.
Reviews staff work for completeness and accuracy; evaluates and makes recommendations; provides direction and support.
Assists the Director in developing department goals, objectives, and long‑range strategic plans aligned with city goals.
Develops strategic partnerships and alliances with local businesses, non‑profit organizations, community groups, and other government agencies.
Provides key information for marketing efforts of recreation programs and events to the Public Communications Department.
Prepares and maintains all department budgets; monitors revenue and expenditures and makes necessary adjustments.
Analyzes cost‑effectiveness and revenue potential of all recreation programs; prepares forecast reports.
Obtains sponsorships and grants for special events.
Manages contracts, agreements, and proposals for recreation projects and programs.
Responds promptly to inquiries, concerns, and complaints of citizens regarding department programs, policies, or personnel matters.
Attends community meetings, functions, and special events as required.
Stays current on trends and issues in events and recreation programs, attending conferences and workshops for professional development and certification.
Reviews and prepares purchase orders, budget documents, bid specifications, incident reports, memos, and correspondence for events and recreation programs.
Performs general administrative duties as required, including meeting participation and report preparation.
Supports special volunteer or advisory boards as assigned.
Minimum Qualifications
Knowledge of the fundamentals of events, recreation programs, materials, equipment, and facilities needed to carry out planned programs and activities.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or business community members.
Skill in writing speeches and articles that conform to prescribed style and format.
Effective presentation of information to management, city leaders, and public groups.
Problem‑solving skills involving data collection, fact establishment, and conclusion drawing.
Operational, planning, and organizational management of special events and activities.
Management and supervision of a wide range of recreation programs for all ages.
Proficiency in technology, software, computers, and public speaking.
Leadership, teamwork, fiscal responsibility, safety commitment, and excellent customer service.
Education And Experience
Bachelor’s degree in Event Planning/Management, Recreation, or a related field.
Three (3) years of experience as a Recreation Coordinator, Supervisor, or related role planning, organizing, and implementing recreational, cultural, and social events for the general public and youth groups.
Essential Physical Skills: The position requires physical and sensory abilities including acceptable vision and hearing (with or without aids) and the ability to walk, stand, kneel, bend, stoop, drive, push, and lift or carry items ranging from 15 to over 50 pounds.
Licenses, Certifications, Or Registrations
A professional certification in recreation and/or events management is preferred.
Valid Florida Driver’s License is required.
Working Hours and Environment
Office‑based work with occasional outdoor work in various weather conditions.
May require evening, weekend, and holiday hours for special events or as needed.
Adaptability to a fast‑paced and rapidly changing environment.
Supplemental Information The work environment and physical demands described here are representative and not intended to be all‑inclusive. Reasonable accommodation may be made when requested to enable individuals with disabilities to perform the essential functions of this job.
Pre‑Employment Requirements Any applicant selected for employment with the City of Winter Springs will be required to complete a pre‑employment criminal background screening and drug test.
Benefits
Health insurance paid approximately 98% by the City; additional coverage options available at additional cost.
Retirement: 5% automatic city contribution with up to 2.5% match on employee contributions.
Vacation and sick leave accrued per pay period; 40 hours of paid time off (PTO) added each fiscal year.
15 paid holidays per year.
Tuition reimbursement and employee discounts through Working Advantage.
Business‑casual dress code.
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Essential Functions
Develops and maintains business and professional relationships with individuals and organizations including city management, sales representatives, community leaders, elected officials, contractors, government agencies, advisory board members, and the public.
Plans, coordinates, and manages the aquatic facility operations and personnel of the Senior Center, ensuring compliance with applicable policies, procedures, laws, regulations, and safety standards.
Manages recreation programs through subordinate personnel and subcontractors, including recreational classes, summer camp programs, and community events.
Manages the Senior Center, Civic Center, and Therapy Pool with onsite assistance.
Coordinates facility usage requests with the Parks Manager to meet department standards.
Reviews staff work for completeness and accuracy; evaluates and makes recommendations; provides direction and support.
Assists the Director in developing department goals, objectives, and long‑range strategic plans aligned with city goals.
Develops strategic partnerships and alliances with local businesses, non‑profit organizations, community groups, and other government agencies.
Provides key information for marketing efforts of recreation programs and events to the Public Communications Department.
Prepares and maintains all department budgets; monitors revenue and expenditures and makes necessary adjustments.
Analyzes cost‑effectiveness and revenue potential of all recreation programs; prepares forecast reports.
Obtains sponsorships and grants for special events.
Manages contracts, agreements, and proposals for recreation projects and programs.
Responds promptly to inquiries, concerns, and complaints of citizens regarding department programs, policies, or personnel matters.
Attends community meetings, functions, and special events as required.
Stays current on trends and issues in events and recreation programs, attending conferences and workshops for professional development and certification.
Reviews and prepares purchase orders, budget documents, bid specifications, incident reports, memos, and correspondence for events and recreation programs.
Performs general administrative duties as required, including meeting participation and report preparation.
Supports special volunteer or advisory boards as assigned.
Minimum Qualifications
Knowledge of the fundamentals of events, recreation programs, materials, equipment, and facilities needed to carry out planned programs and activities.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or business community members.
Skill in writing speeches and articles that conform to prescribed style and format.
Effective presentation of information to management, city leaders, and public groups.
Problem‑solving skills involving data collection, fact establishment, and conclusion drawing.
Operational, planning, and organizational management of special events and activities.
Management and supervision of a wide range of recreation programs for all ages.
Proficiency in technology, software, computers, and public speaking.
Leadership, teamwork, fiscal responsibility, safety commitment, and excellent customer service.
Education And Experience
Bachelor’s degree in Event Planning/Management, Recreation, or a related field.
Three (3) years of experience as a Recreation Coordinator, Supervisor, or related role planning, organizing, and implementing recreational, cultural, and social events for the general public and youth groups.
Essential Physical Skills: The position requires physical and sensory abilities including acceptable vision and hearing (with or without aids) and the ability to walk, stand, kneel, bend, stoop, drive, push, and lift or carry items ranging from 15 to over 50 pounds.
Licenses, Certifications, Or Registrations
A professional certification in recreation and/or events management is preferred.
Valid Florida Driver’s License is required.
Working Hours and Environment
Office‑based work with occasional outdoor work in various weather conditions.
May require evening, weekend, and holiday hours for special events or as needed.
Adaptability to a fast‑paced and rapidly changing environment.
Supplemental Information The work environment and physical demands described here are representative and not intended to be all‑inclusive. Reasonable accommodation may be made when requested to enable individuals with disabilities to perform the essential functions of this job.
Pre‑Employment Requirements Any applicant selected for employment with the City of Winter Springs will be required to complete a pre‑employment criminal background screening and drug test.
Benefits
Health insurance paid approximately 98% by the City; additional coverage options available at additional cost.
Retirement: 5% automatic city contribution with up to 2.5% match on employee contributions.
Vacation and sick leave accrued per pay period; 40 hours of paid time off (PTO) added each fiscal year.
15 paid holidays per year.
Tuition reimbursement and employee discounts through Working Advantage.
Business‑casual dress code.
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