Gold Star Mortgage Financial Group is hiring: Executive Assistant in Sarasota

Executive Assistant – Job Description Summary & Purpose of Position: As an Executive Assistant, you will provide high-level administrative support and play a crucial role in assisting the Division President and team in operations. This role is ideal for someone who thrives on precision, handles sensitive information with discretion, and brings a high level of personal polish to everything they do. You’ll be the right hand to the executive – managing schedules, coordinating meetings, handling communications, and representing the business with professionalism and poise. Status: Regular, Full Time Pay Grade: Hourly FLSA Status: Non-Exempt Department: Sales Schedule: M-F Location: Sarasota, FL Responsibilities Provide high-level administrative support, including drafting letters, memos, invoices, reports and other professional correspondence. Manage executive calendars, meetings, and appointments with accuracy and foresight. Schedule and attend meetings on behalf of executives; take accurate notes and prepare clear, organized meeting minutes. Handle incoming communications (emails, memos, calls); review, prioritize, and distribute content as appropriate. Coordinate domestic and international travel arrangements and prepare detailed itineraries for executives and management. Plan and support internal events, meetings, and off-site functions as needed. Maintain organized records and files; retrieve and summarize information from various sources, including emails, reports, and meeting notes. Perform general office tasks such as ordering supplies and light bookkeeping. Draft and edit internal and external communications, including reports, presentations, and professional correspondence. Serve as liaison between executives and both internal staff and external stakeholders. Assist with special projects, monitor progress, and ensure timely completion of key deliverables. Maintain strict confidentiality and demonstrate sound judgment in all matters. Perform additional administrative and support duties as assigned. Essential Skills and Experience Strong ability to work independently and collaboratively in a dynamic, fast-paced environment. Excellent verbal and written communication skills. Strong organizational and time management abilities with a proven record of meeting deadlines. Advanced proficiency in Microsoft Office Suite and/or Google Workspace. High attention to detail and ability to multitask effectively under pressure. Demonstrated professionalism, discretion, and sound judgment. Preferred Education / Experience Experience in supporting high-level executives is a plus. Tech-savviness with tools like Google Workspace, Microsoft Office, and project management software. 5-10 years of administrative or executive assistant experience is a plus. Experience in the mortgage industry is a plus. Direct Reports No direct reports Physical Demands / Environment The environment is characteristic of an office setting with occasional travel required. Must be able to execute time-sensitive transactions, and be able to work flexible hours including evenings and weekends. #J-18808-Ljbffr