Administrative Assistant Job at Archdiocese of San Antonio in Seguin

Job Overview

Administrative Assistant at Archdiocese of San Antonio – Full‑time Exempt (Hourly) position.

Reports to: Pastor. Schedule: Monday – Friday 8:30 am – 5 pm; 40 hours per week.

Pay: $17.00 per hour.

Benefits

• Paid Holidays/Holy Days
• 403(b) Retirement
• 401(a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short‑term/Long‑term Disability

Position Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Adheres to safety training and protocols on a daily basis, taking precautionary measures to ensure safety and well‑being.
• Protects confidentiality of information obtained in service of the organization, including client names and information, donors, internal and external investigations, and financial information.
• Adheres to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith.
• Takes a solution‑oriented approach in interactions and acts as a team member promoting collaboration and commitment to the Mission and Vision.
• Performs other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent (Associate’s degree preferred).
• At least four (4) years’ experience in an administrative role providing direct support.
• Bilingual in Spanish and English.
• Reliable transportation, valid driver license, valid vehicle insurance.
• Experience with computer software and Microsoft Office Applications.
• Detail oriented, organized, self‑motivated, works well independently and on a team.
• Good written and verbal skills.
• Good critical thinking and problem‑solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.