Administrative Assistant Job at A-Core Concrete Specialists in Albuquerque

Administrative Assistant

A-Core Concrete Specialists of Colorado is actively seeking a reliable and hardworking individual with a passion to work for one of the largest and fastest growing companies in the industry. Our unified team has demonstrated that the only limits on achievement are those that we place on ourselves!

This is an amazing opportunity to join a thriving company.

The Full-time Administrative Assistant will manage administrative tasks for our Albuquerque, New Mexico office.

This position requires strong interpersonal skills. Strong organizational skills, aptitude for working in a fast-paced environment, and good judgment are essential. Candidate must demonstrate great communication skills and the ability to work with others. As a hard-working team, we are eager to reach high goals, all while staying focused on helping execute our long-term vision. This is an in-office position and reports to the Regional Administrator.

Responsibilities

• Work 7-4 pm weekday schedule in office with a one hour lunch.
• Answer telephone calls and route as they come in.
• Review and invoice field tickets from daily service orders and bill monthly contract work via AIA docs and portals.
• Collect payments and apply them in accounting systems.
• Follow up on outstanding customer invoices.
• Assist Operations Manager with coding credit card purchases.
• Reconcile field gas cards monthly.
• Process credit applications with our regional administrator and credit team.
• Generate and provide purchase orders.
• Job set up for job costing and payroll purposes.
• Assist with payroll.
• Report certified payroll as needed weekly.
• Communicate with accounts payables team for any incoming invoices.
• Assist Branch Manager with documents requested by customers and follow internal processes.
• Work with corporate HR and help onboard new hires for this location.
• Other duties as determined by local Branch Manager.
• Assisting all field operators with any office questions.

Qualifications

• Excellent verbal communication skills.
• Take direction from multiple levels.
• Must have a vehicle and valid driver's license.
• Have the ability to multitask and handle a fast-paced changing environment.
• Be self-motivated, dependable, punctual and a problem solver.
• Must have great computer knowledge and be proficient in Microsoft programs including Excel, Word, with the ability to learn other accounting and information systems.
• Able to pass a pre-employment drug screen & background check.
• Construction admin experience (Preferred).
• Certified notary designation is a plus.

Perks & benefits

• Employee gear & swag.
• Paid holidays & floater.
• Paid sick days and vacation.
• Health benefits (medical, dental, life).
• 401K match after 2 months.
• Small company culture.

All A-Core Inc. employees are expected to completely adhere to the safety policies practiced throughout the construction industry.