Administrative Assistant Job at International SOS Government Medical Services in

Job Description

DCS Asset Maintenance (DCSAM) is seeking a hard‑working and dedicated Administrative Assistant with a great attitude and love of customer service. This position provides day‑to‑day administrative functions such as, but not limited to, handling basic office responsibilities and receiving visitors. The successful candidate will be accountable for the creation, development, and implementation of correspondence and programs in support of production, operating, and/or marketing functions within the branch location.

Major Duties and Responsibilities

• Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures.
• Execute all company policies and procedures including project‑level plans and programs.
• Ensure work performance is within compliance with contractual, federal, state, and local legal requirements.
• Demonstrate a sound understanding of the contract requirements and customer’s objectives.
• Maintain all documents (electronic and hard copy) in a neat and orderly manner.
• Answer incoming phone calls, as well as dispatch and document all contractual requirements related to inquiries.
• Greeting and direct project office visitors.
• Perform collecting, receiving, distributing, and sorting postage, packages, etc.
• Perform assigned specialty tasks such as meeting invites, event coordination, travel arrangements, etc.
• Responsible to maintain the office environment in a neat, orderly, and aesthetically pleasing manner.
• Responsible for the inventory of materials and supplies.
• Present the office manager with materials and supplies procurement needs in a timely manner.
• Provide complete, accurate, and timely submission of all assigned data entry, monitoring, reporting, and filing tasks.
• Maintain a strong customer service culture in all forms of communications.
• Other duties will include scanning, copying, licensing, greeting visitors, creating spreadsheets, and supporting managers, as needed.
• Perform all other duties, as assigned.

Qualifications

• Education: High School Diploma or Equivalent is required.
• Experience: 2-4 years of relative experience.
• Must have the ability to multi‑task.
• Must have the ability to compose general correspondence.
• Must have high degree of proficiency in Microsoft Office software, including Excel, Outlook, and Word.
• Must have outstanding administrative and organizational skills.
• Must have superior communication skills, both written and verbal.
• Must have excellent reading and comprehension skills.
• Must be a team player.
• Must have a valid driver’s license.
• Must be able to comply with the company drug and alcohol policy.
• Schedule: Monday‑Friday 8 AM‑4:30 PM.

Benefits

• Challenging and rewarding work environment
• Competitive compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401(k)
• Generous Paid Time Off
• Career Development

Job Details

• Seniority Level: Entry level
• Employment Type: Full‑time
• Job Function: Administrative
• Industry: Medical Practices

Equal Opportunity Employer

DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. For ADA accommodations, we are happy to assist all employees in achieving gainful employment in an appreciative and respectful environment. DCSAM offers subcontracting services to government agencies; candidates may be subject to pre‑employment screenings such as criminal background checks, drug screenings, and motor vehicle record checks. We comply with all federal and state regulatory guidelines including the FCRA.