Confidential is hiring: Executive Assistant in Hartford

Base pay range

$27.00/hr - $30.00/hr

Senior Recruiter I Helping The World Work

Title: Executive Assistant

Location: Hartford, CT

Duration: 3-6 Months

Pay: $27-$30

Schedule: Onsite, Mon - Fri

Summary: The Executive Assistant provides high-level administrative and operational support to senior leadership, serving as a key point of contact and communication within the organization. This role requires exceptional organizational, communication, and interpersonal skills to manage complex schedules, sensitive information, and cross‑functional coordination efficiently and with the utmost discretion.

Key Responsibilities

Calendar & Meeting Management

• Proactively manage a highly active calendar of appointments and events for senior leaders.
• Prioritize meetings, calls, and commitments while ensuring optimal use of time and resources.
• Coordinate closely with the Head of Operations to provide timely updates and prepare all necessary materials for upcoming engagements.

Travel & Expense Coordination

• Arrange and manage all aspects of domestic travel, including itineraries, logistics, and accommodations.
• Process expense reports accurately and in compliance with company travel and expense policies.

Confidentiality & Professionalism

• Handle sensitive and confidential matters with discretion and professionalism.
• Demonstrate mature judgment in managing leadership communications and data privacy.

Reporting & Administrative Support

• Prepare ad hoc reports, presentations, and correspondence as needed.
• Support daily operations to ensure smooth workflow across departments.

Qualifications & Skills

Experience & Education

• Minimum of 7–10 years of experience as an Executive Administrative Assistant supporting senior leadership in complex organizational settings.
• High School Diploma or GED required (Associate’s or Bachelor’s degree preferred).
• Exceptional written, verbal, and proofreading skills.
• Highly collaborative and resourceful team player with the ability to work independently and handle competing priorities effectively.

Technical & Organizational Proficiency

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong multitasking and organizational skills with meticulous attention to detail.

Benefits Info

• Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)‑retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.