Faculty Secretary (STF2172) Job at Hutchinson Community College in Hutchinson

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Posted 3 days ago. Be among the first 25 applicants.

This job was posted by KansasWorks: For more information, see job details.

Responsibilities

• Provide clerical support for day‑to‑day operations of the department office for chairs and faculty, including mail, phone answering/transfer, scheduling appointments, word processing, scans/faxing, directing inquiries, data entry, copying, and maintaining electronic files.
• Make travel arrangements such as airline and hotel reservations, cars, and vans, and prepare class materials including printing and class packets.
• Process and manage scantron sheets.
• Provide a friendly customer‑service atmosphere and support for department chairs, faculty, students, staff, guests, vendors, stakeholders, and visitors to HutchCC.
• Communicate professionally, serve as a knowledge resource for HutchCC information, and direct individuals to the correct resource or staff member.
• Plan and fulfill meeting/event needs, including enrollment activities and recruiting events, and coordinate room reservations.
• Attend meetings, record minutes as required, notify participants of meetings, distribute agendas, and prepare/distribute minutes.
• Manage logistical and inventory supply needs, order and maintain equipment.
• Prepare and follow up on purchase orders, receipts, forms, and documentation of expenses, including timely payments of invoices.
• Coordinate schedules and assist with supervision of possible student workers and/or department staff; delegate responsibilities as appropriate.
• Assist in effective recruitment and retention of students.
• Show flexibility in working occasionally in the evenings (i.e., beginning of semesters).
• Arrive on time, attend work regularly, and successfully perform the responsibilities of the position.
• With prior approval of the department chair, serve actively on campus committees.
• Comply with HutchCC policies, procedures, and practices.
• Work cooperatively and respectfully with administrative staff and across multiple buildings.

Job Details

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Education and Training
• Industry: Higher Education

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