Metropolitan State University of Denver
Manager of Procurement and Business Services
Metropolitan State University of Denver, Denver, Colorado, United States, 80285
Manager of Procurement and Business Services
Join to apply for the
Manager of Procurement and Business Services
role at
Metropolitan State University of Denver
Department Office of the Controller
Position Overview The Manager of Procurement and Business Services directs University procurement activities from initiation through contracting, providing strategic direction on procurement with the goals of efficiency and high‑quality customer service. The position directs internal procurement processes, works closely with the Auraria Higher Education Center Procurement office, trains University staff, develops management reporting, and supports faculty and staff in procuring goods and services.
In carrying out those duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, non‑grant receivable contracts, vendor agreements, MOUs, affiliation agreements, and related documents. The position also oversees the full encumbrance process, manages the vendor process in Workday, and several other processes under the Business Services umbrella, including non‑personnel risk management and state fleet reservations.
This position serves as the primary University resource and authority on the State procurement code, University fiscal rules, procurement rules, system procedures, and the impact on University contracting, purchasing, and planning. It provides contract drafting using standard state and University templates, contract monitoring, and coordination with internal and external stakeholders.
Duties / Responsibilities Manage Contracting and Leasing
Determine, develop and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate and write leases and contracts for goods and services, as well as MOUs, affiliation agreements, vendor agreements, non‑grant receivable contracts, etc. Act as authority for the University regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups concerning terms, conditions, pricing and goods/services to ensure compliance with State requirements while achieving University and Department goals. Work closely with AHEC Procurement to coordinate solicitations, waivers and PO issuance. Coordinate cooperative procurement agreements and assist in solving procurement issues. Develop and recommend changes to the University fiscal and procurement rules for approval by the University CFO or Controller.
Manage Business Services
Supervise three employees responsible for Contracts and Business Services, develop and document policies and procedures for the area, train staff on new processes, resolve issues, and act as authority when staff require assistance or are out of office.
Manage the Encumbrance Process
Develop, document and oversee the full process for encumbering procurements by University departments, including managing staff, determining waivers or exceptions, and requesting approvals from the CFO or Controller as needed.
Manage the Vendor Create Process
Work with the AP Manager to maintain an effective process for creating vendors in Workday; manage the staff that regularly perform vendor record maintenance, including supplier status (W9, W8‑BEN).
Coordinate Statutory Violation Requirements
Subject matter expert on statutory requirements and the violation process. Collaborate with superiors to coordinate statutory requirements, interpretation of fiscal rules, procurement rules, statutory violations, and post‑approval procurement process.
Risk Management Liaison
Support the Chief Operating Officer in formulating policies and procedures for risk management (excluding worker’s compensation). Act as consultant to departments on risk management issues, such as insurance coverage and liability. Report property loss, damage and non‑employee injury events to State Risk Management. Maintain, update and submit insurance valuation reports for the University to the State’s risk‑management system.
Required Qualifications
Bachelor's degree or equivalent work experience
Evidence of progressive experience in purchasing, contract management and negotiation
Excellent written and verbal communication skills
Preferred Qualifications
Experience with governmental and/or higher education procurement and contracting, public sector fiscal rules, and State of Colorado procurement processes
Proficiency in MS Office (Word, Excel, Outlook)
Strong customer service skills
Schedule Information
Full‑time, 40 hours per week
Exempt
Hours: Monday – Friday, 8:00 AM – 5:00 PM
Evenings and weekend work limited as needed
Hybrid schedule possible after full training (subject to supervisor approval)
Travel: some local travel may be needed occasionally
Salary for Announcement Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role. The anticipated hiring range is $97,000 to $105,000.
Instructions to Apply
Resume
Cover letter describing relevant job experiences and interest in the position
Professional references (at least one supervisor)
Official transcripts (required for selected candidate)
Closing Date: Open Until Filled
Posting Representative Sophia J Montano smontan7@msudenver.edu
Benefits
Medical, vision and dental
Free RTD pass
Tuition reimbursement
Life and supplemental insurance plans
Retirement plans
Long‑term disability (LTD) plan
Access to additional programs via the benefits website
Background Checks Metropolitan State University of Denver conducts background checks on all finalists prior to employment.
Diversity Statement Metropolitan State University of Denver is a unique, access‑oriented campus community that values diversity, equity, and inclusion. Our student population consists of nearly 58% first‑generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver. We strive to provide a culture of belonging for all community members.
#J-18808-Ljbffr
Manager of Procurement and Business Services
role at
Metropolitan State University of Denver
Department Office of the Controller
Position Overview The Manager of Procurement and Business Services directs University procurement activities from initiation through contracting, providing strategic direction on procurement with the goals of efficiency and high‑quality customer service. The position directs internal procurement processes, works closely with the Auraria Higher Education Center Procurement office, trains University staff, develops management reporting, and supports faculty and staff in procuring goods and services.
In carrying out those duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, non‑grant receivable contracts, vendor agreements, MOUs, affiliation agreements, and related documents. The position also oversees the full encumbrance process, manages the vendor process in Workday, and several other processes under the Business Services umbrella, including non‑personnel risk management and state fleet reservations.
This position serves as the primary University resource and authority on the State procurement code, University fiscal rules, procurement rules, system procedures, and the impact on University contracting, purchasing, and planning. It provides contract drafting using standard state and University templates, contract monitoring, and coordination with internal and external stakeholders.
Duties / Responsibilities Manage Contracting and Leasing
Determine, develop and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate and write leases and contracts for goods and services, as well as MOUs, affiliation agreements, vendor agreements, non‑grant receivable contracts, etc. Act as authority for the University regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups concerning terms, conditions, pricing and goods/services to ensure compliance with State requirements while achieving University and Department goals. Work closely with AHEC Procurement to coordinate solicitations, waivers and PO issuance. Coordinate cooperative procurement agreements and assist in solving procurement issues. Develop and recommend changes to the University fiscal and procurement rules for approval by the University CFO or Controller.
Manage Business Services
Supervise three employees responsible for Contracts and Business Services, develop and document policies and procedures for the area, train staff on new processes, resolve issues, and act as authority when staff require assistance or are out of office.
Manage the Encumbrance Process
Develop, document and oversee the full process for encumbering procurements by University departments, including managing staff, determining waivers or exceptions, and requesting approvals from the CFO or Controller as needed.
Manage the Vendor Create Process
Work with the AP Manager to maintain an effective process for creating vendors in Workday; manage the staff that regularly perform vendor record maintenance, including supplier status (W9, W8‑BEN).
Coordinate Statutory Violation Requirements
Subject matter expert on statutory requirements and the violation process. Collaborate with superiors to coordinate statutory requirements, interpretation of fiscal rules, procurement rules, statutory violations, and post‑approval procurement process.
Risk Management Liaison
Support the Chief Operating Officer in formulating policies and procedures for risk management (excluding worker’s compensation). Act as consultant to departments on risk management issues, such as insurance coverage and liability. Report property loss, damage and non‑employee injury events to State Risk Management. Maintain, update and submit insurance valuation reports for the University to the State’s risk‑management system.
Required Qualifications
Bachelor's degree or equivalent work experience
Evidence of progressive experience in purchasing, contract management and negotiation
Excellent written and verbal communication skills
Preferred Qualifications
Experience with governmental and/or higher education procurement and contracting, public sector fiscal rules, and State of Colorado procurement processes
Proficiency in MS Office (Word, Excel, Outlook)
Strong customer service skills
Schedule Information
Full‑time, 40 hours per week
Exempt
Hours: Monday – Friday, 8:00 AM – 5:00 PM
Evenings and weekend work limited as needed
Hybrid schedule possible after full training (subject to supervisor approval)
Travel: some local travel may be needed occasionally
Salary for Announcement Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role. The anticipated hiring range is $97,000 to $105,000.
Instructions to Apply
Resume
Cover letter describing relevant job experiences and interest in the position
Professional references (at least one supervisor)
Official transcripts (required for selected candidate)
Closing Date: Open Until Filled
Posting Representative Sophia J Montano smontan7@msudenver.edu
Benefits
Medical, vision and dental
Free RTD pass
Tuition reimbursement
Life and supplemental insurance plans
Retirement plans
Long‑term disability (LTD) plan
Access to additional programs via the benefits website
Background Checks Metropolitan State University of Denver conducts background checks on all finalists prior to employment.
Diversity Statement Metropolitan State University of Denver is a unique, access‑oriented campus community that values diversity, equity, and inclusion. Our student population consists of nearly 58% first‑generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver. We strive to provide a culture of belonging for all community members.
#J-18808-Ljbffr