Administrative Assistant Job at Synectics Inc. in Phoenix

Responsibilities

• Acts as confidential administrative aide; provides administrative support to the manager and other departmental employees through the coordination of departmental administrative functions.
• Responds to or refers information requests by phone, e-mail/general correspondence or in person; coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; provides word processing, typing, dictation support to departmental staff.
• May function as timekeeper, schedule meetings, support transcription and assures proper filing, retrieval and retention of information.
• Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls.
• Open/Screen/Distribute departmental mail; manage calendars/scheduling appointments and business-related travel; filing; timekeeping; completing expense reports; meeting minutes, etc.
• Maintain project schedules (Microsoft Project, etc.) and data entry for databases specific to departmental functions (Access, SQL/Server).
• Maintain department budgets (knowledge of SAP and budgetary processes).
• Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities.
• Assist manager in tracking and meeting project deadlines.
• Manage internal and external documents; check the compliance and quality of documents; distribute documents to relevant personnel; file documents in physical and digital records (SharePoint & ECM).
• Assist with scheduling meetings on behalf of the team; attend meetings and create meeting minutes; manage rolling action item list (RAIL).
• Required to go to Costco every other week and will need a corporate card.
• Schedule: M-F 8:30am-5pm.

Qualifications

• College Degree Required
• A minimum of 6 years of related experience is required for the senior level.
• SAP experience desired
• Valid driving status & Smith Driving Course certified (or ability to obtain)
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint, SharePoint, etc.)
• Strong writing skills
• Ability to handle confidential and sensitive information
• Calendars and scheduling skills
• Professional written communication skills

Benefits

• Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.
• Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
• Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
• 401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Enrollment dates are January 1st, April 1st, July 1st, and October 1st.
• Technical Certification Bonus: up to $500 for an approved professional certification, awarded 90 days after certification documentation is received. Only one Certification Bonus per calendar year; for active employees only.
• Synectics is an equal opportunity employer.