State of Connecticut
Secretary 2 WESTERN CONNECTICUT STATE UNIVERSITY #251024-7539CL-001
State of Connecticut, Danbury, Connecticut, us, 06813
Secretary 2
Western Connecticut State University (WCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. As one of the State of Connecticut institutions of higher learning, this university offers undergraduate and graduate programs that weave together liberal arts and professional education and instill a desire for life‑long learning. We are recruiting for a full‑time Secretary 2 position to support the Theatre Arts Department located at WCSU’s Westside Campus at 43 Lake Avenue Extension in Danbury, CT.
Position Highlights
Full‑time
40 hours per week
Monday‑Friday, 8:30am – 5:00pm
Energetic, fast‑paced environment
About The Role
Serve as a welcoming, professional and student‑centered first point of contact for students, faculty and staff.
Provide support to the Department Chairperson, and general clerical support for department faculty and the WestRep Stage.
Calendar management.
Generate, process, maintain, and file contracts for part‑time faculty.
Administer time sheets through CORE‑CT.
Prepare honorariums, faculty workload forms, travel forms, purchase requisitions.
P‑card tracking and maintain budget accounts.
Submit maintenance requests and order/maintain office supplies.
In consultation with the Chairperson, give permissions and overrides to students via Banner.
Accept applications, documents and checks for annual department events, including overseas programs.
Maintain documentation logs for trips and enroll participants in necessary program registration databases.
Communicate with and retrieve data from the Admissions Office.
Prepare, track, and distribute various reports.
Note: In addition to the Theatre Arts Department, this position may provide secretarial support for the Department of Art and other departments within the School of Visual, Performing, and Communication Arts during periods of higher volume.
What We Can Offer You
Visit our State Employee Benefits Overview page!
Professional growth and development opportunities.
A healthy work/life balance to all employees.
Before You Apply
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. Specify your qualifications on your application.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application.
Resume Policy: Per Public Act 21‑69, resumes are not accepted during the initial application process.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application.
Timely Submission: All application materials must be received by the job posting deadline.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government.
Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
After You Apply
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date.
Prepare for an interview: Interpreters are limited to those whose experience and training are most aligned with the role.
Stay connected: Log in daily to your JobAps Personal Status Board to track your status and check email for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees.
Questions? We’re Here to Help Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Peggy Boyle at hrpositions@wcsu.edu.
Purpose of Job Class (Nature of Work) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.
Examples of Duties
TYPING:
Using computers, tablets, and other electronic equipment, format and type a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofread for content;
Use knowledge of grammar, punctuation and spelling to edit.
FILING:
Design office filing systems, organize and maintain files (including confidential files), and maintain, update and review reference materials and manuals.
CORRESPONDENCE:
Compose complex letters and/or memoranda for own or supervisor’s signature.
REPORT WRITING:
Compile information from a variety of sources and prepare narrative or statistical reports, exercising judgment in the selection of items to be included.
INTERPERSONAL:
Greet and direct visitors; answer phones and screen incoming calls; provide advice to callers regarding policy and procedures; coordinate with others both within and outside the organization on a variety of non‑routine matters.
PROCESSING:
Screen letters, memos, reports and other materials to determine action required; make recommendations to the supervisor.
SECRETARY:
Arrange and coordinate meetings, research, assemble and coordinate meeting materials, write minutes, take notes, prepare expense accounts, make travel arrangements.
OFFICE MANAGEMENT:
Maintain an inventory of supplies and equipment, order supplies when necessary, complete, process and maintain paperwork for purchasing, maintain time and attendance records, assist in preparing and monitoring the office budget.
Perform related duties as required.
Knowledge, Skill and Ability
Considerable knowledge of office systems and procedures, proper grammar, punctuation and spelling.
Knowledge of business communications, department’s/unit’s policies and procedures, business math.
Skills: interpersonal skills; oral and written communication skills.
Ability to schedule and prioritize office workflow; operate office equipment including computers, tablets and office suite software; take notes (shorthand, speedwriting or other accepted methods).
Minimum Qualifications
Three (3) years of experience above the routine clerk level in office support or secretarial work.
One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years.
Preferred Qualifications
Excellent experience with written and verbal communication.
Pleasant telephone and reception demeanor.
Attention to detail, accuracy and proofreading experience.
Proven experience in Microsoft Office, including Excel, Outlook, Teams and Word.
Budget experience.
Experience with Banner.
Experience in a customer‑focused environment.
Front desk reception experience.
Office management experience.
Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Seniority Level Associate
Employment Type Full‑time
Job Function Administrative
Industries Government Administration
#J-18808-Ljbffr
Position Highlights
Full‑time
40 hours per week
Monday‑Friday, 8:30am – 5:00pm
Energetic, fast‑paced environment
About The Role
Serve as a welcoming, professional and student‑centered first point of contact for students, faculty and staff.
Provide support to the Department Chairperson, and general clerical support for department faculty and the WestRep Stage.
Calendar management.
Generate, process, maintain, and file contracts for part‑time faculty.
Administer time sheets through CORE‑CT.
Prepare honorariums, faculty workload forms, travel forms, purchase requisitions.
P‑card tracking and maintain budget accounts.
Submit maintenance requests and order/maintain office supplies.
In consultation with the Chairperson, give permissions and overrides to students via Banner.
Accept applications, documents and checks for annual department events, including overseas programs.
Maintain documentation logs for trips and enroll participants in necessary program registration databases.
Communicate with and retrieve data from the Admissions Office.
Prepare, track, and distribute various reports.
Note: In addition to the Theatre Arts Department, this position may provide secretarial support for the Department of Art and other departments within the School of Visual, Performing, and Communication Arts during periods of higher volume.
What We Can Offer You
Visit our State Employee Benefits Overview page!
Professional growth and development opportunities.
A healthy work/life balance to all employees.
Before You Apply
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. Specify your qualifications on your application.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application.
Resume Policy: Per Public Act 21‑69, resumes are not accepted during the initial application process.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application.
Timely Submission: All application materials must be received by the job posting deadline.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government.
Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
After You Apply
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date.
Prepare for an interview: Interpreters are limited to those whose experience and training are most aligned with the role.
Stay connected: Log in daily to your JobAps Personal Status Board to track your status and check email for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees.
Questions? We’re Here to Help Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Peggy Boyle at hrpositions@wcsu.edu.
Purpose of Job Class (Nature of Work) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.
Examples of Duties
TYPING:
Using computers, tablets, and other electronic equipment, format and type a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofread for content;
Use knowledge of grammar, punctuation and spelling to edit.
FILING:
Design office filing systems, organize and maintain files (including confidential files), and maintain, update and review reference materials and manuals.
CORRESPONDENCE:
Compose complex letters and/or memoranda for own or supervisor’s signature.
REPORT WRITING:
Compile information from a variety of sources and prepare narrative or statistical reports, exercising judgment in the selection of items to be included.
INTERPERSONAL:
Greet and direct visitors; answer phones and screen incoming calls; provide advice to callers regarding policy and procedures; coordinate with others both within and outside the organization on a variety of non‑routine matters.
PROCESSING:
Screen letters, memos, reports and other materials to determine action required; make recommendations to the supervisor.
SECRETARY:
Arrange and coordinate meetings, research, assemble and coordinate meeting materials, write minutes, take notes, prepare expense accounts, make travel arrangements.
OFFICE MANAGEMENT:
Maintain an inventory of supplies and equipment, order supplies when necessary, complete, process and maintain paperwork for purchasing, maintain time and attendance records, assist in preparing and monitoring the office budget.
Perform related duties as required.
Knowledge, Skill and Ability
Considerable knowledge of office systems and procedures, proper grammar, punctuation and spelling.
Knowledge of business communications, department’s/unit’s policies and procedures, business math.
Skills: interpersonal skills; oral and written communication skills.
Ability to schedule and prioritize office workflow; operate office equipment including computers, tablets and office suite software; take notes (shorthand, speedwriting or other accepted methods).
Minimum Qualifications
Three (3) years of experience above the routine clerk level in office support or secretarial work.
One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years.
Preferred Qualifications
Excellent experience with written and verbal communication.
Pleasant telephone and reception demeanor.
Attention to detail, accuracy and proofreading experience.
Proven experience in Microsoft Office, including Excel, Outlook, Teams and Word.
Budget experience.
Experience with Banner.
Experience in a customer‑focused environment.
Front desk reception experience.
Office management experience.
Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Seniority Level Associate
Employment Type Full‑time
Job Function Administrative
Industries Government Administration
#J-18808-Ljbffr