The University of Texas Medical Branch
Director Business Operations - Biochemistry & Molecular Biology
The University of Texas Medical Branch, Galveston, Texas, United States, 77554
Director Business Operations - Biochemistry & Molecular Biology
The Director of Business Operations is responsible for a variety of administrative and financial matters in the overall management of the department/division/area including but not limited to financial resource management, administrative activities, and people management. The Director requires the ability to respond to a variety of complex decisions with minimal direction and addresses issues that impact or impede operations. The Director is also responsible for coordination and implementation of departmental financial process improvement initiatives and serves as liaison to Finance leaders and Institutional Department Leads. The incumbent should demonstrate a forward‑thinking mindset and the ability to apply innovative AI and emerging technologies to optimize workflows, enhance decision‑making, and improve business operations. Responsibilities
Manage the daily activities of the staff in the area, ensuring all employees follow UTMB policies and procedures as well as specific Academic Enterprise policies. Oversee staff development, including creation of formal training and development programs. Provide financial accountability and ensure compliance with state, university, and external funding agency guidelines by overseeing the management and maintenance of budgetary information. Ensure staff are knowledgeable on all types of awards and general terms and conditions for proper grant administration and the structure and practices of various sources of research grant funding. Respond to financial inquiries and budget variance reports from the Provost’s Office. Perform monthly departmental account reconciliations against Hyperion reports derived from the Provost’s Office. Assist with operational decisions and develop and implement strategic long‑ and short‑term plans to assure fiscal growth, solvency, and accountability. Collaborate with, and respond to, inquiries and action items from the Academic Enterprise and Institutional areas to ensure appropriate business operational practices, standards, and timelines are met. Develop plans to support the growth of the research mission through creation and implementation of operational plans needed to maximize resources. Identify and evaluate the need for new equipment, supplies, communication services, and information services for all areas of the program. Oversee transitional activities related to the implementation of organizational and procedural changes. Serve as a resource to the dean, department chairs, and the administration; also act as liaison to the university and external units. Provide assistance to management in the implementation of organizational decisions, including generating customized reports and written statements. Support emergency operations planning and participate in the leadership emergency team for planning and active events. Adhere to internal controls and reporting structure. Perform related duties as required. Minimum Qualifications
Bachelor’s degree in business, finance, or related field (or equivalent years of relevant experience) plus six (6) years of relevant experience, including two (2) years of supervisory experience. Preferred Qualifications
Master’s degree in business, finance, or related field plus six (6) years of leadership experience in an academic or clinical setting. Knowledge, Skills & Abilities
Excellent communication and interpersonal skills with a high degree of professionalism. Competence in dealing with a variety of individuals including physicians, researchers, and university leadership. Strong analytical skills and a proactive approach to problem resolution. Ability to plan, organize, set, and accomplish goals. Supervisory and management skills to effectively direct support staff. Facilitation, coaching, mentoring, and feedback skills. Excellent decision‑making skills. Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location
United States – Texas – Galveston
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The Director of Business Operations is responsible for a variety of administrative and financial matters in the overall management of the department/division/area including but not limited to financial resource management, administrative activities, and people management. The Director requires the ability to respond to a variety of complex decisions with minimal direction and addresses issues that impact or impede operations. The Director is also responsible for coordination and implementation of departmental financial process improvement initiatives and serves as liaison to Finance leaders and Institutional Department Leads. The incumbent should demonstrate a forward‑thinking mindset and the ability to apply innovative AI and emerging technologies to optimize workflows, enhance decision‑making, and improve business operations. Responsibilities
Manage the daily activities of the staff in the area, ensuring all employees follow UTMB policies and procedures as well as specific Academic Enterprise policies. Oversee staff development, including creation of formal training and development programs. Provide financial accountability and ensure compliance with state, university, and external funding agency guidelines by overseeing the management and maintenance of budgetary information. Ensure staff are knowledgeable on all types of awards and general terms and conditions for proper grant administration and the structure and practices of various sources of research grant funding. Respond to financial inquiries and budget variance reports from the Provost’s Office. Perform monthly departmental account reconciliations against Hyperion reports derived from the Provost’s Office. Assist with operational decisions and develop and implement strategic long‑ and short‑term plans to assure fiscal growth, solvency, and accountability. Collaborate with, and respond to, inquiries and action items from the Academic Enterprise and Institutional areas to ensure appropriate business operational practices, standards, and timelines are met. Develop plans to support the growth of the research mission through creation and implementation of operational plans needed to maximize resources. Identify and evaluate the need for new equipment, supplies, communication services, and information services for all areas of the program. Oversee transitional activities related to the implementation of organizational and procedural changes. Serve as a resource to the dean, department chairs, and the administration; also act as liaison to the university and external units. Provide assistance to management in the implementation of organizational decisions, including generating customized reports and written statements. Support emergency operations planning and participate in the leadership emergency team for planning and active events. Adhere to internal controls and reporting structure. Perform related duties as required. Minimum Qualifications
Bachelor’s degree in business, finance, or related field (or equivalent years of relevant experience) plus six (6) years of relevant experience, including two (2) years of supervisory experience. Preferred Qualifications
Master’s degree in business, finance, or related field plus six (6) years of leadership experience in an academic or clinical setting. Knowledge, Skills & Abilities
Excellent communication and interpersonal skills with a high degree of professionalism. Competence in dealing with a variety of individuals including physicians, researchers, and university leadership. Strong analytical skills and a proactive approach to problem resolution. Ability to plan, organize, set, and accomplish goals. Supervisory and management skills to effectively direct support staff. Facilitation, coaching, mentoring, and feedback skills. Excellent decision‑making skills. Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location
United States – Texas – Galveston
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