Philharmonia Baroque Orchestra & Chorale
HR Generalist
Philharmonia Baroque Orchestra & Chorale, San Francisco, California, United States, 94199
Associate Manager of Operations and Production at Philharmonia Baroque Orchestra & Chorale
Reports To:
Executive Director
Location:
San Francisco, CA (Civic Center area)
Status:
Part-time, non-exempt, hourly
Work schedule:
Up to 20 hours per week, in-office only (9:30 AM–5:30 PM, 2–3 days per week)
Compensation:
$25–30 per hour, commensurate with experience
Position Overview The HR Generalist will support a full range of human resources functions including recruitment, onboarding, compliance, benefits coordination, employee relations, and performance management. This role ensures legal compliance, helps uphold a positive and inclusive organizational culture, and builds foundational HR systems for a growing performing‑arts nonprofit.
Key Responsibilities 1. Employee Relations & HR Support
Serve as the first point of contact for day‑to‑day HR inquiries and issues from staff.
Support supervisors in conducting performance conversations, managing absences, and addressing employee concerns.
Maintain employee confidentiality while balancing organizational needs and legal obligations.
2. Compliance & Recordkeeping
Ensure all HR practices comply with California labor law and applicable federal employment laws.
Maintain and audit personnel files and I‑9s; track required postings and labor law updates.
Partner with bookkeeping services to ensure correct application of wage and hour rules.
Collaborate with finance and artistic teams to track and file EDD notices, FTB orders, and other audits.
3. Benefits Administration
Assist with benefits enrollment, renewals, and communication, including 403(b) plan administration for staff and musicians.
Coordinate leaves of absence (e.g., CFRA, Paid Sick Leave) and keep accurate documentation with payroll.
4. Onboarding & Offboarding
Facilitate a structured onboarding process including offer letters, background checks, policy acknowledgment, and orientation.
Coordinate offboarding logistics (exit interviews, final pay, COBRA notices, etc.).
5. HR Policy & Systems
Help refine and implement HR policies and practices, including updates to the employee handbook.
Support development of new processes related to performance evaluations, remote work, training, and DEIA initiatives.
Maintain accurate data and documentation in HRIS systems (e.g., Rippling).
Ensure current job descriptions for all employees are up to date and filed.
6. Recruitment & Hiring
Collaborate with hiring managers to support equitable and efficient recruitment practices.
Draft and post job descriptions, schedule interviews, and facilitate offer processes.
7. Administrative Support
In collaboration with insurance broker and finance team, ensure timely renewal of all company insurance policies and audit payments.
Manage annual renewal process for business license and trade group memberships.
Qualifications
1–3 years of HR experience, preferably in a nonprofit or small organization.
Strong knowledge of California employment law and HR best practices.
Experience with payroll systems or working closely with finance teams preferred.
HR certification (PHR, SHRM‑CP) a plus.
Strong interpersonal skills, discretion, and multitasking ability.
Passion for supporting mission‑driven work and creating an inclusive workplace.
Compensation & Work Environment
$25–30 per hour, range commensurate with qualifications.
Regular in‑office presence required for two days per week.
To Apply Email your résumé and cover letter to jobs@philharmonia.org and specify “HR Generalist” in the subject line. No phone calls please.
Equal Employment Opportunity Statement Philharmonia embraces a workforce that reflects the Bay Area’s diversity. Equal employment opportunities are available to all applicants regardless of race, color, religion, age, sexual orientation, sex, gender identity and expression, national origin, physical and mental disabilities, marital or partner status, pregnancy, and military status.
Organizational Overview Now in its 44th year, Philharmonia Baroque Orchestra & Chorale (Philharmonia) is one of the largest ensembles of its kind in North America. It performs repertoire from the Baroque, Classical, and early Romantic periods, offers large‑scale opera, new music, and commission programs, and maintains an international touring schedule.
#J-18808-Ljbffr
Executive Director
Location:
San Francisco, CA (Civic Center area)
Status:
Part-time, non-exempt, hourly
Work schedule:
Up to 20 hours per week, in-office only (9:30 AM–5:30 PM, 2–3 days per week)
Compensation:
$25–30 per hour, commensurate with experience
Position Overview The HR Generalist will support a full range of human resources functions including recruitment, onboarding, compliance, benefits coordination, employee relations, and performance management. This role ensures legal compliance, helps uphold a positive and inclusive organizational culture, and builds foundational HR systems for a growing performing‑arts nonprofit.
Key Responsibilities 1. Employee Relations & HR Support
Serve as the first point of contact for day‑to‑day HR inquiries and issues from staff.
Support supervisors in conducting performance conversations, managing absences, and addressing employee concerns.
Maintain employee confidentiality while balancing organizational needs and legal obligations.
2. Compliance & Recordkeeping
Ensure all HR practices comply with California labor law and applicable federal employment laws.
Maintain and audit personnel files and I‑9s; track required postings and labor law updates.
Partner with bookkeeping services to ensure correct application of wage and hour rules.
Collaborate with finance and artistic teams to track and file EDD notices, FTB orders, and other audits.
3. Benefits Administration
Assist with benefits enrollment, renewals, and communication, including 403(b) plan administration for staff and musicians.
Coordinate leaves of absence (e.g., CFRA, Paid Sick Leave) and keep accurate documentation with payroll.
4. Onboarding & Offboarding
Facilitate a structured onboarding process including offer letters, background checks, policy acknowledgment, and orientation.
Coordinate offboarding logistics (exit interviews, final pay, COBRA notices, etc.).
5. HR Policy & Systems
Help refine and implement HR policies and practices, including updates to the employee handbook.
Support development of new processes related to performance evaluations, remote work, training, and DEIA initiatives.
Maintain accurate data and documentation in HRIS systems (e.g., Rippling).
Ensure current job descriptions for all employees are up to date and filed.
6. Recruitment & Hiring
Collaborate with hiring managers to support equitable and efficient recruitment practices.
Draft and post job descriptions, schedule interviews, and facilitate offer processes.
7. Administrative Support
In collaboration with insurance broker and finance team, ensure timely renewal of all company insurance policies and audit payments.
Manage annual renewal process for business license and trade group memberships.
Qualifications
1–3 years of HR experience, preferably in a nonprofit or small organization.
Strong knowledge of California employment law and HR best practices.
Experience with payroll systems or working closely with finance teams preferred.
HR certification (PHR, SHRM‑CP) a plus.
Strong interpersonal skills, discretion, and multitasking ability.
Passion for supporting mission‑driven work and creating an inclusive workplace.
Compensation & Work Environment
$25–30 per hour, range commensurate with qualifications.
Regular in‑office presence required for two days per week.
To Apply Email your résumé and cover letter to jobs@philharmonia.org and specify “HR Generalist” in the subject line. No phone calls please.
Equal Employment Opportunity Statement Philharmonia embraces a workforce that reflects the Bay Area’s diversity. Equal employment opportunities are available to all applicants regardless of race, color, religion, age, sexual orientation, sex, gender identity and expression, national origin, physical and mental disabilities, marital or partner status, pregnancy, and military status.
Organizational Overview Now in its 44th year, Philharmonia Baroque Orchestra & Chorale (Philharmonia) is one of the largest ensembles of its kind in North America. It performs repertoire from the Baroque, Classical, and early Romantic periods, offers large‑scale opera, new music, and commission programs, and maintains an international touring schedule.
#J-18808-Ljbffr