GeneDx
Senior Executive Assistant – C Suite
GeneDx is seeking an experienced and strategic Executive Assistant to support two C-level executives in managing day-to-day operations and long-term initiatives. The EA will act as a trusted advisor, right-hand to the executives, ensuring smooth execution of critical business priorities while optimizing their time through expert schedule management. This role requires a combination of strong business acumen, project management skills, and the ability to manage multiple tasks while maintaining confidentiality.
Job Responsibilities
Own and optimize the two C‑level executive schedules, prioritizing meetings and events to align with business objectives.
Manage complex calendars, coordinating internal and external meetings with key stakeholders and executives.
Proactively identify scheduling conflicts and prioritize meetings based on urgency, importance, and company priorities.
Ensure all assigned executives are well‑prepared for meetings by providing relevant materials and background information in advance.
Anticipate and resolve calendar challenges, adjusting as priorities shift.
Book/schedule travel with a dynamic schedule and many moving parts across planes, trains, and locations; often in conjunction with other executive schedules.
Project Leadership
Lead special projects on behalf of the assigned C‑level executives, ensuring deadlines are met and deliverables are aligned with company goals.
Coordinate cross‑functional initiatives, ensuring effective collaboration and alignment across teams.
Stakeholder Management
Act as a liaison between the C‑level executives and internal teams and external partners.
Manage relationships with key stakeholders, ensuring smooth communication and handling of sensitive matters.
Ensure confidentiality and discretion when handling sensitive information.
Meeting Preparation & Follow‑up
Prepare briefing documents, agendas, and presentations for the assigned executives' meetings.
Ensure follow‑up on action items from meetings, tracking progress and providing updates to each of the assigned executives.
Education, Experience, and Skills
5+ years of experience in an Executive Assistant role supporting a C‑level executive, preferably in a high‑growth environment.
Bachelor’s degree in Business, Management, or a related field; MBA or advanced degree preferred.
Exceptional organizational and time‑management skills with proven ability to manage a complex schedule.
Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
Outstanding written and verbal communication skills.
Ability to handle confidential information with integrity and discretion.
Strategic thinker with strong analytical and problem‑solving skills.
Proven project‑management experience with ability to handle multiple priorities at once.
Proficiency in Microsoft Office Suite and project‑management tools.
Physical Demands
Ability to stand, walk, and sit for extended periods.
Work Environment
Hybrid with 3 days per week in the NYC office.
Combination of remote work (virtual meetings, phone calls, email communication).
Extended periods of stationary computer work.
Noise level in the work environment is usually low to moderate.
May require occasional travel up to 20% of the time and attendance at industry conferences, medical seminars, and company training sessions.
Pay Transparency $100,000 – $130,000 USD
Benefits
Paid Time Off (PTO)
Health, Dental, Vision, and Life insurance
401(k) Retirement Savings Plan
Employee Discounts
Voluntary benefits
GeneDx is an Equal Opportunity Employer.
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Job Responsibilities
Own and optimize the two C‑level executive schedules, prioritizing meetings and events to align with business objectives.
Manage complex calendars, coordinating internal and external meetings with key stakeholders and executives.
Proactively identify scheduling conflicts and prioritize meetings based on urgency, importance, and company priorities.
Ensure all assigned executives are well‑prepared for meetings by providing relevant materials and background information in advance.
Anticipate and resolve calendar challenges, adjusting as priorities shift.
Book/schedule travel with a dynamic schedule and many moving parts across planes, trains, and locations; often in conjunction with other executive schedules.
Project Leadership
Lead special projects on behalf of the assigned C‑level executives, ensuring deadlines are met and deliverables are aligned with company goals.
Coordinate cross‑functional initiatives, ensuring effective collaboration and alignment across teams.
Stakeholder Management
Act as a liaison between the C‑level executives and internal teams and external partners.
Manage relationships with key stakeholders, ensuring smooth communication and handling of sensitive matters.
Ensure confidentiality and discretion when handling sensitive information.
Meeting Preparation & Follow‑up
Prepare briefing documents, agendas, and presentations for the assigned executives' meetings.
Ensure follow‑up on action items from meetings, tracking progress and providing updates to each of the assigned executives.
Education, Experience, and Skills
5+ years of experience in an Executive Assistant role supporting a C‑level executive, preferably in a high‑growth environment.
Bachelor’s degree in Business, Management, or a related field; MBA or advanced degree preferred.
Exceptional organizational and time‑management skills with proven ability to manage a complex schedule.
Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
Outstanding written and verbal communication skills.
Ability to handle confidential information with integrity and discretion.
Strategic thinker with strong analytical and problem‑solving skills.
Proven project‑management experience with ability to handle multiple priorities at once.
Proficiency in Microsoft Office Suite and project‑management tools.
Physical Demands
Ability to stand, walk, and sit for extended periods.
Work Environment
Hybrid with 3 days per week in the NYC office.
Combination of remote work (virtual meetings, phone calls, email communication).
Extended periods of stationary computer work.
Noise level in the work environment is usually low to moderate.
May require occasional travel up to 20% of the time and attendance at industry conferences, medical seminars, and company training sessions.
Pay Transparency $100,000 – $130,000 USD
Benefits
Paid Time Off (PTO)
Health, Dental, Vision, and Life insurance
401(k) Retirement Savings Plan
Employee Discounts
Voluntary benefits
GeneDx is an Equal Opportunity Employer.
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