Connecticut Department of Administrative Services
Fiscal/Administrative Assistant
Connecticut Department of Administrative Services, Newington, Connecticut, us, 06111
Fiscal/Administrative Assistant
Connecticut Department of Administrative Services – Newington, CT Recruitment #251029-1317AR-001 | Open to the Public | Close Date 11/12/2025 11:59:00 PM | Salary $65,979 - $83,953/year Introduction
The State of Connecticut, Department of Transportation (DOT), Division of Business Services seeks a qualified individual for the position of
Fiscal/Administrative Assistant
(FAA) in the Accounts Payable Unit at our Newington, Connecticut Headquarters. What We Can Offer You
Visit our new State Employee Benefits Overview page! Professional growth and development opportunities A healthy work/life balance to all employees Join an award winning agency – CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women’s Transportation Seminar (WTS) CT Employer of the Year for 2024! Position Highlights
Monday – Friday Full‑time (40 hours per week) First shift, 7:30 am to 4 pm Location: Newington, CT This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Role
The Fiscal/Administrative Assistant will be responsible for performing a wide variety of functions including but not limited to managing the DOT utility accounts; processing vendor payments; processing Service Transfer Invoices; processing Construction Estimates; processing Consultant Agreement payments; approving vouchers for payment; reconciling and resolving payment discrepancies with vendors; and performing related duties as required. Example of Duties
Performs paraprofessional level work in fiscal and administrative activities; Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; Prepares simple financial statements and assists in preparation of complex financial statements; Calculates rates involving complex arithmetical formulas; Gathers and consolidates payroll and expenditure data for budget preparation; Ensures that expenditures plus encumbrances are within appropriation limits; Reviews routine expenditures for compliance with itemized budgets; Utilizes EDP systems for financial records and reports; Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; Independently prepares renewal or new contracts based on awards; Ensures that routine payments are in compliance with contract provisions; Performs related duties as required. Knowledge, Skill, and Ability
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; Basic procedures of budget preparation and control; Payroll procedures, purchasing procedures and contract preparation; Interpersonal skills; Oral and written communication skills; Considerable ability in arithmetic computations; Ability to audit financial documents, understand and apply statutes and regulations, and utilize EDP systems for financial management. Minimum Qualifications – General Experience
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. Minimum Qualifications – Substitutions Allowed
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Pre‑Professional Trainee in fiscal/administrative work may be substituted for the General Experience. Preferred Qualifications
Experience processing various types of payments to include vendor payments. Experience reviewing and approving vouchers for vendor payments. Experience with reconciliation of accounts and resolution of payment discrepancies with vendors. Customer service experience including corresponding and communicating with both internal and external customers. Experience with Microsoft Office (Word, Excel and Outlook). Experience with CORE‑CT or other similar financial software. Special Requirements
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment. Affirmative Action / Equal Opportunity Employer
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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Connecticut Department of Administrative Services – Newington, CT Recruitment #251029-1317AR-001 | Open to the Public | Close Date 11/12/2025 11:59:00 PM | Salary $65,979 - $83,953/year Introduction
The State of Connecticut, Department of Transportation (DOT), Division of Business Services seeks a qualified individual for the position of
Fiscal/Administrative Assistant
(FAA) in the Accounts Payable Unit at our Newington, Connecticut Headquarters. What We Can Offer You
Visit our new State Employee Benefits Overview page! Professional growth and development opportunities A healthy work/life balance to all employees Join an award winning agency – CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women’s Transportation Seminar (WTS) CT Employer of the Year for 2024! Position Highlights
Monday – Friday Full‑time (40 hours per week) First shift, 7:30 am to 4 pm Location: Newington, CT This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Role
The Fiscal/Administrative Assistant will be responsible for performing a wide variety of functions including but not limited to managing the DOT utility accounts; processing vendor payments; processing Service Transfer Invoices; processing Construction Estimates; processing Consultant Agreement payments; approving vouchers for payment; reconciling and resolving payment discrepancies with vendors; and performing related duties as required. Example of Duties
Performs paraprofessional level work in fiscal and administrative activities; Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; Prepares simple financial statements and assists in preparation of complex financial statements; Calculates rates involving complex arithmetical formulas; Gathers and consolidates payroll and expenditure data for budget preparation; Ensures that expenditures plus encumbrances are within appropriation limits; Reviews routine expenditures for compliance with itemized budgets; Utilizes EDP systems for financial records and reports; Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; Independently prepares renewal or new contracts based on awards; Ensures that routine payments are in compliance with contract provisions; Performs related duties as required. Knowledge, Skill, and Ability
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; Basic procedures of budget preparation and control; Payroll procedures, purchasing procedures and contract preparation; Interpersonal skills; Oral and written communication skills; Considerable ability in arithmetic computations; Ability to audit financial documents, understand and apply statutes and regulations, and utilize EDP systems for financial management. Minimum Qualifications – General Experience
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. Minimum Qualifications – Substitutions Allowed
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Pre‑Professional Trainee in fiscal/administrative work may be substituted for the General Experience. Preferred Qualifications
Experience processing various types of payments to include vendor payments. Experience reviewing and approving vouchers for vendor payments. Experience with reconciliation of accounts and resolution of payment discrepancies with vendors. Customer service experience including corresponding and communicating with both internal and external customers. Experience with Microsoft Office (Word, Excel and Outlook). Experience with CORE‑CT or other similar financial software. Special Requirements
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment. Affirmative Action / Equal Opportunity Employer
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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