University of Utah
Working Title Operations Project Manager - Grant Writing
Job Summary
The Operations Project Manager plays a key role in advancing the mission and strategic priorities of the University of Utah’s Division of Student Health & Wellness (SH&W). This position merges
strategic grant development
with
comprehensive project management , supporting initiatives that strengthen student well‑being, mental health, and cross‑campus collaboration.
Under the direction of the Associate Vice President for Student Health & Wellness, this position is responsible for identifying and securing external funding opportunities, managing proposal submissions and compliance requirements, and coordinating divisional projects to ensure alignment with institutional goals and timelines. This position will work collaboratively with the AVP of Student Health and Wellness, the Manager of H&W Strategic Initiatives, and other wellness colleagues to ensure successful procurement of grants and execution of projects and initiatives that support student health and wellness departments (i.e., University Counseling Center, Center for Campus Wellness, Student Health Center, Financial Wellness Center, Center for Disability & Access, and Center for Recreation Services). This role requires the ability to manage multiple tasks and competing projects in a fast‑paced environment and the capacity to navigate ambiguity.
The role requires strong writing, organizational, and analytical skills, with the ability to manage multiple priorities and collaborate effectively with internal departments, community partners, and external funders. Sensitivity to HIPAA, FERPA, and other privacy requirements is also required.
Benefits : Learn more about the great benefits of working for the University of Utah: benefits.utah.edu
Pay Range : $62,004 – $68,500
Responsibilities
Research, identify, and evaluate grant opportunities from federal, state, foundation, and corporate sources aligned with SH&W’s mission and goals.
Write, edit, and prepare compelling proposals, concept papers, and letters of intent in coordination with university offices (Office of Sponsored Projects, Office of General Counsel, and MarComms).
Develop proposal budgets and justifications in partnership with finance staff.
Track proposal timelines, submission requirements, and post‑award deliverables.
Coordinate data collection and evaluation metrics for funded projects; prepare interim and final grant reports.
Maintain a centralized database of proposals, awards, outcomes, and funding analytics to inform divisional strategy.
Ensure compliance with sponsor, university, and federal regulations.
Project & Program Management (50%)
Plan, organize, and manage internal operational and non‑technical projects from initiation through delivery.
Define objectives, scope, timelines, and deliverables; establish success criteria and monitor progress.
Collaborate across SH&W departments to ensure project milestones and outcomes are achieved on time and within budget.
Support the AVP of SH&W with implementation of strategic initiatives, dashboards, and divisional reporting.
Lead project meetings, maintain documentation, and track action items using project management tools (e.g., Smartsheet, Asana).
Communicate updates, outcomes, and potential risks to leadership and stakeholders.
Facilitate post‑project reviews and knowledge‑sharing to improve divisional efficiency and effectiveness.
Knowledge, Skills & Abilities
Demonstrated success in grant proposal writing and management, preferably in higher education, health, or nonprofit settings.
Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
Exceptional writing, editing, and communication skills.
Knowledge of budgeting, reporting, and compliance requirements for grants.
Ability to translate complex ideas into clear, persuasive narratives.
Commitment to principles of equity, inclusion, and wellness in higher education.
Proficiency in Microsoft Office Suite and project management platforms (e.g., Asana, Smartsheet, Trello).
Minimum Qualifications
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Operations Project Manager, I:
Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Operations Project Manager, II:
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Preferences Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Additional Information Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. This position may require the successful completion of a criminal background check and/or drug screen.
EEO Statement The University of Utah is an affirmative action/equal opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affluent Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: (801) 581-2169 By Email: employment@utah.edu
#J-18808-Ljbffr
Job Summary
The Operations Project Manager plays a key role in advancing the mission and strategic priorities of the University of Utah’s Division of Student Health & Wellness (SH&W). This position merges
strategic grant development
with
comprehensive project management , supporting initiatives that strengthen student well‑being, mental health, and cross‑campus collaboration.
Under the direction of the Associate Vice President for Student Health & Wellness, this position is responsible for identifying and securing external funding opportunities, managing proposal submissions and compliance requirements, and coordinating divisional projects to ensure alignment with institutional goals and timelines. This position will work collaboratively with the AVP of Student Health and Wellness, the Manager of H&W Strategic Initiatives, and other wellness colleagues to ensure successful procurement of grants and execution of projects and initiatives that support student health and wellness departments (i.e., University Counseling Center, Center for Campus Wellness, Student Health Center, Financial Wellness Center, Center for Disability & Access, and Center for Recreation Services). This role requires the ability to manage multiple tasks and competing projects in a fast‑paced environment and the capacity to navigate ambiguity.
The role requires strong writing, organizational, and analytical skills, with the ability to manage multiple priorities and collaborate effectively with internal departments, community partners, and external funders. Sensitivity to HIPAA, FERPA, and other privacy requirements is also required.
Benefits : Learn more about the great benefits of working for the University of Utah: benefits.utah.edu
Pay Range : $62,004 – $68,500
Responsibilities
Research, identify, and evaluate grant opportunities from federal, state, foundation, and corporate sources aligned with SH&W’s mission and goals.
Write, edit, and prepare compelling proposals, concept papers, and letters of intent in coordination with university offices (Office of Sponsored Projects, Office of General Counsel, and MarComms).
Develop proposal budgets and justifications in partnership with finance staff.
Track proposal timelines, submission requirements, and post‑award deliverables.
Coordinate data collection and evaluation metrics for funded projects; prepare interim and final grant reports.
Maintain a centralized database of proposals, awards, outcomes, and funding analytics to inform divisional strategy.
Ensure compliance with sponsor, university, and federal regulations.
Project & Program Management (50%)
Plan, organize, and manage internal operational and non‑technical projects from initiation through delivery.
Define objectives, scope, timelines, and deliverables; establish success criteria and monitor progress.
Collaborate across SH&W departments to ensure project milestones and outcomes are achieved on time and within budget.
Support the AVP of SH&W with implementation of strategic initiatives, dashboards, and divisional reporting.
Lead project meetings, maintain documentation, and track action items using project management tools (e.g., Smartsheet, Asana).
Communicate updates, outcomes, and potential risks to leadership and stakeholders.
Facilitate post‑project reviews and knowledge‑sharing to improve divisional efficiency and effectiveness.
Knowledge, Skills & Abilities
Demonstrated success in grant proposal writing and management, preferably in higher education, health, or nonprofit settings.
Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
Exceptional writing, editing, and communication skills.
Knowledge of budgeting, reporting, and compliance requirements for grants.
Ability to translate complex ideas into clear, persuasive narratives.
Commitment to principles of equity, inclusion, and wellness in higher education.
Proficiency in Microsoft Office Suite and project management platforms (e.g., Asana, Smartsheet, Trello).
Minimum Qualifications
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Operations Project Manager, I:
Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Operations Project Manager, II:
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Preferences Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Additional Information Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. This position may require the successful completion of a criminal background check and/or drug screen.
EEO Statement The University of Utah is an affirmative action/equal opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affluent Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: (801) 581-2169 By Email: employment@utah.edu
#J-18808-Ljbffr