The Town of North Topsail Beach
Accountant I
The Town of North Topsail Beach, North Topsail Beach, North Carolina, United States
APPLY HERE: https://www.governmentjobs.com/careers/northtopsailbeach
Job Description The purpose of this position is to prepare documents/reports, assist with annual audit/ACFR process, debt management, cash management and respond to financial information requests. This is accomplished by maintaining debt schedules, initiating payments, preparing financial statements and schedules, assisting with debt issuance, and performing complex research. Other duties include managing accounting for the Town’s insurance policies and workers’ compensation.
Comprehensive Benefits Package
Health Insurance: Comprehensive health coverage options for those scheduled to work 30 hours per a week on a continuous year‑round basis.
Group Life Insurance
Retirement Plan: For employees who work 1,000 hours or more, participation in the North Carolina Local Government Employee Retirement System (NCLGERS) is mandatory with a 6% pretax contribution by the employee, and the employer contributes the amount determined by the system. In addition, all full‑time employees may make voluntary contributions to the 401(k) Plan and the Town will match up to 3% of your contributions!
Paid Leave: Generous leave policies, including vacation, sick leave, and paid holidays.
Employee Assistance Program (EAP): Access to resources for personal and professional support.
Tuition Reimbursement and Professional Development: Resources for continuing education and training to improve skills for current positions or prepare for future promotions.
Core Responsibilities
Consolidates financial information for annual audit and assists with the production of the ACFR by preparing work papers, financial statements, footnotes, statistical tables, schedules, and the transmittal letter.
Manages the timely completion of various statutory and other required reports such as the Powell Bill report, Municipal Street Fiscal Data report, LGC-203, TR-2, collecting sales tax reports from departments, filing annual sales tax refund requests, completing payroll report forms 941, 941B and NC-5Q, preparing and sending letters to stale dated check recipients, submitting NC Escheat reports and the Annual Financial Information Report.
Manages existing debt by maintaining payment schedules, initiating payments, managing responses regarding debt payments, assisting management with information gathering and distribution, managing post‑issuance and arbitrage compliance and preparing the debt management section of the Town’s annual budget document.
Manages the accounting of Town insurance claims and workers’ compensation by updating the statement of values, coordinating with Insurance Broker for projected premiums, managing Town‑wide insurance budgets, managing disbursements for premiums and claims, and allocating related expenses to departments.
Manages surplus property; reviews surplus items for disposal and processes for disposal to ensure compliance with the Town’s Surplus Property Disposal guidelines within the Town’s purchasing policy; handles customer inquiries about surplus property.
Manages capitalization of fixed assets and calculates depreciation by reviewing capital outlay general ledger accounts and projects for capital expenditures, coordinating with departments for appropriate documentation, updating the fixed asset system, tagging assets, and performing physical verifications.
Processes purchase requisitions and purchase orders that involve ensuring accuracy of information; determines method of pricing requested items; decides if requisitions are valid and complete prior to processing and approval.
Prepares complex journal entries including annual modified accrual entries and other audit related annual adjustments.
Prepares and monitors grant financial documents and reports. Prepares financial reports, reimbursement requests, and invoices; monitors internal financial forms, contracts, and compliance‑related documentation.
Reviews assigned grant programs to ensure compliance with applicable federal, state, and agency rules, and verifies attainment of grant goals and objectives.
Ensures the timely payment of employees by overseeing the data entry and recording of time and all employee actions; reviewing and making necessary adjustments to payroll; administering and reviewing all employee deductions into the payroll system.
Prepares payroll related reports by overseeing the reporting process and ensuring accuracy of payroll records; solving issues with the payroll system and employee pay; managing the preparation of reports for the annual financial statements; managing the period end and coordinating the required report submissions; overseeing the administration of various deductions, contributions, and disbursements; and supervising the execution and remittance of taxes, levies, and garnishments.
Manages the payroll system and the payroll/timekeeping functions by overseeing the development of training requirements; implementing work priorities and payroll schedules; updating and maintaining the systems and ensuring timely and accurate performance; and resolving payroll accounting questions; provides timely communications to employees and supervisors regarding time and attendance, tax updates, benefit verification and other payroll related items.
Manages deductions and benefits with the providers by overseeing the deductions process and ensuring the proper amount is being withheld or billed; coordinating necessary adjustments to statements and system records; analyzing data and developing queries to ensure accurate and timely payments.
Resolves payroll issues for staff and/or auditors by researching regulations pertaining to payroll; interpreting laws and regulations regarding taxes and payroll withholding; interpreting internal policies and laws; providing recommendations to management based on historical analysis and projections; ensuring compliance with local, state and federal reporting requirements; and responding to inquiries and special requests from employees and regulatory agencies. Develops and manages improvements to the Town’s payroll processes to improve efficiency. Collaborates with other departments for implementation of new procedures, benefits, systems, etc.
Coordinates and monitors payroll activities by preparing payroll year‑end work papers for external auditors, preparing year‑end journal entries, adjusting entries and accruals, financial reports and statements, and coordinating payroll audit activities with auditors.
Responsible for the end‑to‑end operations of the accounts payable operations, including invoice processing, payment runs, and expense report management.
Ensures all payments are processed accurately, in a timely manner, and in compliance with Town policies and regulatory requirements.
Reviews and approves large or complex invoices and payments.
Develops and enforces accounts payable policies and procedures.
Resolves escalated vendor issues, discrepancies, or disputes effectively and professionally.
Ensures accurate vendor records, including banking information and tax documents (e.g., W-9s).
Negotiates payment terms and discounts with vendors to optimize cash flow.
Ensures compliance with tax regulations, including sales/use tax and 1099 reporting requirements.
Collaborates with auditors to support audit requests and to ensure accuracy and compliance.
Performs other related duties as assigned.
Job Requirements
Bachelor’s degree in accounting, Business, or related field and five years of relevant experience, or equivalent combination of education and experience.
Thorough knowledge of generally accepted accounting principles.
Ability to quickly adapt to changing technology and learn new software systems.
Strong analytical, problem solving, and decision‑making skills.
Ability to perform independent research and develop recommendations.
Must be bondable.
Thorough knowledge of NC Local Government bidding and contracting.
Considerable knowledge of NC General Statutes, NCDOT contracting requirements, AIA documents, and Federal Grant Guidelines.
Ability to obtain considerable knowledge of Purchasing and all other related policies.
Certified Local Government Purchasing Officer (CLGPO) designation OR the ability to earn this level certification within 2 years of hire.
Certified Payroll Manager (CPM) designation OR the ability to earn this level certification within 2 years of hire.
Physical Demands and Working Environment Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance
Industry Government Administration
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Job Description The purpose of this position is to prepare documents/reports, assist with annual audit/ACFR process, debt management, cash management and respond to financial information requests. This is accomplished by maintaining debt schedules, initiating payments, preparing financial statements and schedules, assisting with debt issuance, and performing complex research. Other duties include managing accounting for the Town’s insurance policies and workers’ compensation.
Comprehensive Benefits Package
Health Insurance: Comprehensive health coverage options for those scheduled to work 30 hours per a week on a continuous year‑round basis.
Group Life Insurance
Retirement Plan: For employees who work 1,000 hours or more, participation in the North Carolina Local Government Employee Retirement System (NCLGERS) is mandatory with a 6% pretax contribution by the employee, and the employer contributes the amount determined by the system. In addition, all full‑time employees may make voluntary contributions to the 401(k) Plan and the Town will match up to 3% of your contributions!
Paid Leave: Generous leave policies, including vacation, sick leave, and paid holidays.
Employee Assistance Program (EAP): Access to resources for personal and professional support.
Tuition Reimbursement and Professional Development: Resources for continuing education and training to improve skills for current positions or prepare for future promotions.
Core Responsibilities
Consolidates financial information for annual audit and assists with the production of the ACFR by preparing work papers, financial statements, footnotes, statistical tables, schedules, and the transmittal letter.
Manages the timely completion of various statutory and other required reports such as the Powell Bill report, Municipal Street Fiscal Data report, LGC-203, TR-2, collecting sales tax reports from departments, filing annual sales tax refund requests, completing payroll report forms 941, 941B and NC-5Q, preparing and sending letters to stale dated check recipients, submitting NC Escheat reports and the Annual Financial Information Report.
Manages existing debt by maintaining payment schedules, initiating payments, managing responses regarding debt payments, assisting management with information gathering and distribution, managing post‑issuance and arbitrage compliance and preparing the debt management section of the Town’s annual budget document.
Manages the accounting of Town insurance claims and workers’ compensation by updating the statement of values, coordinating with Insurance Broker for projected premiums, managing Town‑wide insurance budgets, managing disbursements for premiums and claims, and allocating related expenses to departments.
Manages surplus property; reviews surplus items for disposal and processes for disposal to ensure compliance with the Town’s Surplus Property Disposal guidelines within the Town’s purchasing policy; handles customer inquiries about surplus property.
Manages capitalization of fixed assets and calculates depreciation by reviewing capital outlay general ledger accounts and projects for capital expenditures, coordinating with departments for appropriate documentation, updating the fixed asset system, tagging assets, and performing physical verifications.
Processes purchase requisitions and purchase orders that involve ensuring accuracy of information; determines method of pricing requested items; decides if requisitions are valid and complete prior to processing and approval.
Prepares complex journal entries including annual modified accrual entries and other audit related annual adjustments.
Prepares and monitors grant financial documents and reports. Prepares financial reports, reimbursement requests, and invoices; monitors internal financial forms, contracts, and compliance‑related documentation.
Reviews assigned grant programs to ensure compliance with applicable federal, state, and agency rules, and verifies attainment of grant goals and objectives.
Ensures the timely payment of employees by overseeing the data entry and recording of time and all employee actions; reviewing and making necessary adjustments to payroll; administering and reviewing all employee deductions into the payroll system.
Prepares payroll related reports by overseeing the reporting process and ensuring accuracy of payroll records; solving issues with the payroll system and employee pay; managing the preparation of reports for the annual financial statements; managing the period end and coordinating the required report submissions; overseeing the administration of various deductions, contributions, and disbursements; and supervising the execution and remittance of taxes, levies, and garnishments.
Manages the payroll system and the payroll/timekeeping functions by overseeing the development of training requirements; implementing work priorities and payroll schedules; updating and maintaining the systems and ensuring timely and accurate performance; and resolving payroll accounting questions; provides timely communications to employees and supervisors regarding time and attendance, tax updates, benefit verification and other payroll related items.
Manages deductions and benefits with the providers by overseeing the deductions process and ensuring the proper amount is being withheld or billed; coordinating necessary adjustments to statements and system records; analyzing data and developing queries to ensure accurate and timely payments.
Resolves payroll issues for staff and/or auditors by researching regulations pertaining to payroll; interpreting laws and regulations regarding taxes and payroll withholding; interpreting internal policies and laws; providing recommendations to management based on historical analysis and projections; ensuring compliance with local, state and federal reporting requirements; and responding to inquiries and special requests from employees and regulatory agencies. Develops and manages improvements to the Town’s payroll processes to improve efficiency. Collaborates with other departments for implementation of new procedures, benefits, systems, etc.
Coordinates and monitors payroll activities by preparing payroll year‑end work papers for external auditors, preparing year‑end journal entries, adjusting entries and accruals, financial reports and statements, and coordinating payroll audit activities with auditors.
Responsible for the end‑to‑end operations of the accounts payable operations, including invoice processing, payment runs, and expense report management.
Ensures all payments are processed accurately, in a timely manner, and in compliance with Town policies and regulatory requirements.
Reviews and approves large or complex invoices and payments.
Develops and enforces accounts payable policies and procedures.
Resolves escalated vendor issues, discrepancies, or disputes effectively and professionally.
Ensures accurate vendor records, including banking information and tax documents (e.g., W-9s).
Negotiates payment terms and discounts with vendors to optimize cash flow.
Ensures compliance with tax regulations, including sales/use tax and 1099 reporting requirements.
Collaborates with auditors to support audit requests and to ensure accuracy and compliance.
Performs other related duties as assigned.
Job Requirements
Bachelor’s degree in accounting, Business, or related field and five years of relevant experience, or equivalent combination of education and experience.
Thorough knowledge of generally accepted accounting principles.
Ability to quickly adapt to changing technology and learn new software systems.
Strong analytical, problem solving, and decision‑making skills.
Ability to perform independent research and develop recommendations.
Must be bondable.
Thorough knowledge of NC Local Government bidding and contracting.
Considerable knowledge of NC General Statutes, NCDOT contracting requirements, AIA documents, and Federal Grant Guidelines.
Ability to obtain considerable knowledge of Purchasing and all other related policies.
Certified Local Government Purchasing Officer (CLGPO) designation OR the ability to earn this level certification within 2 years of hire.
Certified Payroll Manager (CPM) designation OR the ability to earn this level certification within 2 years of hire.
Physical Demands and Working Environment Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance
Industry Government Administration
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