Connecticut Department of Administrative Services
Administrative Assistant
Connecticut Department of Administrative Services, Hartford, Connecticut, us, 06112
Administrative Assistant – Engineering, Safety and Sustainability Division
Location: Hartford, CT.
Salary: $63,777 – $82,530 per year (New State Employees start at minimum).
Position Type: Full‑time, 40 hours per week, first shift. Hybrid schedule includes field, office, and telework.
About DEEP DEEP is dedicated to conserving, improving, and protecting Connecticut’s natural resources and environment while increasing the availability of cheaper, cleaner, and more reliable energy.
What We Can Offer You
Medical, dental, and other benefits as outlined in the State Employee Benefits Overview.
Professional growth and development opportunities.
Healthy work/life balance for all employees.
Responsibilities
TYPING:
Format and type a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.
Proofread content and edit using knowledge of grammar, punctuation, and spelling.
FILING:
Design office filing systems.
Organize and maintain files, including confidential files.
Maintain, update, and review reference materials and manuals.
CORRESPONDENCE:
Compose complex letters and memoranda for own or manager’s signature.
REPORT WRITING:
Research and assemble information from a variety of sources.
Prepare statistical and/or narrative reports.
Analyze information and make recommendations.
INTERPERSONAL:
Act for manager by interpreting established policies and procedures.
Troubleshoot to relieve manager of administrative detail.
Act for and make decisions in manager’s absence within prescribed limits of authority.
PROCESSING:
Screen letters, memos, reports, and other materials to determine action required.
Make recommendations to supervisor.
SECRETARY:
Arrange and coordinate meetings (space, equipment).
Research, assemble, and coordinate meeting materials (charts, graphs, reports).
Write minutes of meetings, lectures, conferences; take notes.
Prepare expense accounts and make travel arrangements.
OFFICE MANAGEMENT:
Authorize purchases and payments within prescribed limits of authority.
Develop input and prepare documentation for office and/or department budget.
Coordinate budget control and monitoring.
Develop office and/or department procedural manuals.
Assist in interviewing and hiring office support staff.
Train office support staff; may supervise office support staff.
Perform related duties as required.
Knowledge, Skill and Ability
Knowledge of office administration and management.
Knowledge of department/unit policies and procedures.
Proficiency with proper grammar, punctuation, and spelling.
Business math proficiency.
Excellent interpersonal, oral, and written communication skills.
Ability to operate office equipment, including computers, tablets, and other electronic equipment.
Ability to operate office suite software.
Ability to take notes (shorthand, speedwriting, or other acceptable method).
Minimum Qualifications – General Experience Four (4) years of experience above the routine clerk level in office support or secretarial work.
Minimum Qualifications – Special Experience One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
Minimum Qualifications – Substitutions Allowed College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one‑half (½) year of experience to a maximum of two (2) years.
Preferred Qualifications
Experience developing filing systems per record retention schedules.
Experience in document development, distribution and response tracking.
Experience applying agency policies, directives, and guidelines.
Experience in information research compilation.
Experience coordinating meetings and meeting materials.
General accounting experience entering requisitions, tracking purchase orders and budgets.
Experience in asset inventory, reporting, and management.
Experience using Microsoft Office 365 with MSAccess.
Experience composing routine administrative business process documents.
Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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Salary: $63,777 – $82,530 per year (New State Employees start at minimum).
Position Type: Full‑time, 40 hours per week, first shift. Hybrid schedule includes field, office, and telework.
About DEEP DEEP is dedicated to conserving, improving, and protecting Connecticut’s natural resources and environment while increasing the availability of cheaper, cleaner, and more reliable energy.
What We Can Offer You
Medical, dental, and other benefits as outlined in the State Employee Benefits Overview.
Professional growth and development opportunities.
Healthy work/life balance for all employees.
Responsibilities
TYPING:
Format and type a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.
Proofread content and edit using knowledge of grammar, punctuation, and spelling.
FILING:
Design office filing systems.
Organize and maintain files, including confidential files.
Maintain, update, and review reference materials and manuals.
CORRESPONDENCE:
Compose complex letters and memoranda for own or manager’s signature.
REPORT WRITING:
Research and assemble information from a variety of sources.
Prepare statistical and/or narrative reports.
Analyze information and make recommendations.
INTERPERSONAL:
Act for manager by interpreting established policies and procedures.
Troubleshoot to relieve manager of administrative detail.
Act for and make decisions in manager’s absence within prescribed limits of authority.
PROCESSING:
Screen letters, memos, reports, and other materials to determine action required.
Make recommendations to supervisor.
SECRETARY:
Arrange and coordinate meetings (space, equipment).
Research, assemble, and coordinate meeting materials (charts, graphs, reports).
Write minutes of meetings, lectures, conferences; take notes.
Prepare expense accounts and make travel arrangements.
OFFICE MANAGEMENT:
Authorize purchases and payments within prescribed limits of authority.
Develop input and prepare documentation for office and/or department budget.
Coordinate budget control and monitoring.
Develop office and/or department procedural manuals.
Assist in interviewing and hiring office support staff.
Train office support staff; may supervise office support staff.
Perform related duties as required.
Knowledge, Skill and Ability
Knowledge of office administration and management.
Knowledge of department/unit policies and procedures.
Proficiency with proper grammar, punctuation, and spelling.
Business math proficiency.
Excellent interpersonal, oral, and written communication skills.
Ability to operate office equipment, including computers, tablets, and other electronic equipment.
Ability to operate office suite software.
Ability to take notes (shorthand, speedwriting, or other acceptable method).
Minimum Qualifications – General Experience Four (4) years of experience above the routine clerk level in office support or secretarial work.
Minimum Qualifications – Special Experience One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
Minimum Qualifications – Substitutions Allowed College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one‑half (½) year of experience to a maximum of two (2) years.
Preferred Qualifications
Experience developing filing systems per record retention schedules.
Experience in document development, distribution and response tracking.
Experience applying agency policies, directives, and guidelines.
Experience in information research compilation.
Experience coordinating meetings and meeting materials.
General accounting experience entering requisitions, tracking purchase orders and budgets.
Experience in asset inventory, reporting, and management.
Experience using Microsoft Office 365 with MSAccess.
Experience composing routine administrative business process documents.
Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
#J-18808-Ljbffr