J. Kent Staffing
Administrative Assistant (Temp-to-Hire)
J. Kent Staffing, Boulder, Colorado, United States, 80301
1 day ago Be among the first 25 applicants
Get AI-powered advice on this job and more exclusive features.
This range is provided by J. Kent Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Pay Pay : $27.00 - $29.00/hour (based on experience) + Accrued Paid Leave during the temporary period and once hired by the client a full benefits package will be offered
Overview Overview : Our client, a friendly and small locally owned CPA firm in Boulder, CO, is seeking a temp-to-hire Administrative Assistant to support the office. Great location, free parking, training provided, and views of the Flatirons from the office space! To be successful in this position, someone must be highly reliable, and have a strong organizational and MS Office Suite skills.
Schedule Schedule : Monday - Friday, 8:30 AM - 5:00 PM (during tax season, this position could require up to 10 hours of overtime)
Duties
Daily opening and closing of the office
Answering and directing incoming calls
Greeting clients and visitors
Scheduling appointments and maintaining calendars
Handling of incoming and outgoing mail, Certified Return Receipt mailings, Priority Mail, FedEx
Scanning and copying of incoming client tax documents
Setting up and maintaining client files, both electronically and physically
Ordering lunch for weekly office meetings, picking up as required
Monitoring and maintaining office/kitchen/mailing supplies
Helping with training of new employees on office procedures and their employment paperwork
Consistent follow‑up with clients to ensure returns are processed in a timely manner
Maintaining petty cash and preparing reimbursement worksheets
Reviewing prepared tax returns by ticking and tying workpaper calculations
Producing client tax organizers and accompanying letters in December and mailing them in January
Ordering, preparing, coordinating with accountants, and mailing the annual holiday cards
Corresponding with certain contractual vendors, such as secure document management, water deliveries
Maintaining office databases, including client, vendor, and sphere databases
Accurately maintaining the client tax return log book and coordinating the information with accountants
Mailing of quarterly estimated payment reminder letters and estimated payment vouchers to clients
Qualifications
Minimum of 1 year of experience in office administration
Bachelors degree preferred, but not required
Proficiency with Microsoft Office – Excel, Word, and Outlook predominantly
Familiarity with office equipment, such as the copier and printers, postage meter
Ability to maintain strict confidentiality
Professional appearance and manner, with excellent verbal and written communication
Strong organizational skills and an exceptional attention to detail
Must be a team member with an emphasis on providing our valued clients with the highest standards of service
High reliability and punctuality, including skillful time management
J. Kent Staffing is an Equal Opportunity Employer.
Referrals increase your chances of interviewing at J. Kent Staffing by 2x
#J-18808-Ljbffr
Get AI-powered advice on this job and more exclusive features.
This range is provided by J. Kent Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Pay Pay : $27.00 - $29.00/hour (based on experience) + Accrued Paid Leave during the temporary period and once hired by the client a full benefits package will be offered
Overview Overview : Our client, a friendly and small locally owned CPA firm in Boulder, CO, is seeking a temp-to-hire Administrative Assistant to support the office. Great location, free parking, training provided, and views of the Flatirons from the office space! To be successful in this position, someone must be highly reliable, and have a strong organizational and MS Office Suite skills.
Schedule Schedule : Monday - Friday, 8:30 AM - 5:00 PM (during tax season, this position could require up to 10 hours of overtime)
Duties
Daily opening and closing of the office
Answering and directing incoming calls
Greeting clients and visitors
Scheduling appointments and maintaining calendars
Handling of incoming and outgoing mail, Certified Return Receipt mailings, Priority Mail, FedEx
Scanning and copying of incoming client tax documents
Setting up and maintaining client files, both electronically and physically
Ordering lunch for weekly office meetings, picking up as required
Monitoring and maintaining office/kitchen/mailing supplies
Helping with training of new employees on office procedures and their employment paperwork
Consistent follow‑up with clients to ensure returns are processed in a timely manner
Maintaining petty cash and preparing reimbursement worksheets
Reviewing prepared tax returns by ticking and tying workpaper calculations
Producing client tax organizers and accompanying letters in December and mailing them in January
Ordering, preparing, coordinating with accountants, and mailing the annual holiday cards
Corresponding with certain contractual vendors, such as secure document management, water deliveries
Maintaining office databases, including client, vendor, and sphere databases
Accurately maintaining the client tax return log book and coordinating the information with accountants
Mailing of quarterly estimated payment reminder letters and estimated payment vouchers to clients
Qualifications
Minimum of 1 year of experience in office administration
Bachelors degree preferred, but not required
Proficiency with Microsoft Office – Excel, Word, and Outlook predominantly
Familiarity with office equipment, such as the copier and printers, postage meter
Ability to maintain strict confidentiality
Professional appearance and manner, with excellent verbal and written communication
Strong organizational skills and an exceptional attention to detail
Must be a team member with an emphasis on providing our valued clients with the highest standards of service
High reliability and punctuality, including skillful time management
J. Kent Staffing is an Equal Opportunity Employer.
Referrals increase your chances of interviewing at J. Kent Staffing by 2x
#J-18808-Ljbffr