Quanta Infrastructure Solutions Group, LLC
Document Control Governance Manager
Quanta Infrastructure Solutions Group, LLC, Houston, Texas, United States, 77246
About Us
QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About this Role The Document Control Governance Manager is responsible for developing, implementing, and maintaining document management systems to ensure accurate control, distribution, and tracking of engineering, procurement, and construction documents. This role ensures that all project documentation and Company processes and procedures are managed according to Company standards, client requirements, and regulatory obligations.
What You'll Do
Develops, implements, and maintains document control procedures aligned with project requirements and Company standards
Administers electronic document management systems (EDMS) such as ACC, Procore, SharePoint, or similar platforms
Ensures consistent document naming, numbering, versioning, and metadata tagging across all projects
Owns, manages, and maintains the Company-wide Processes and Procedures Library to ensure all corporate standards, templates, and controlled documents are current, accessible, and version-controlled
Manages receipt, review, distribution, and archiving of all project documents (engineering drawings, vendor data, RFIs, transmittals, contracts, etc.)
Ensures timely submittal and approval of documentation to meet project milestones
Tracks revisions, maintains audit trails, and ensures obsolete documents are removed from circulation
Interfaces with engineering, procurement, construction, and quality teams to ensure document flow supports project needs
Liaises with clients, subcontractors, and vendors to manage documentation exchange
Facilitates document reviews and ensures comment incorporation and approval cycles are completed
Ensures document control practices comply with ISO 9001, ISO 19650, and project-specific quality management systems
Conducts internal audits and prepares reports on document control performance
Supports QA/QC documentation and turnover packages for project closeout
Supervises and mentors document control staff
Provides training to project teams on document management tools and procedures
Leads process improvement initiatives to enhance efficiency and consistency in document control
Performs other duties as assigned
Adheres to all internal standards, policies, and procedures
What You'll Bring
High school diploma, or equivalent
7 years of experience in document control, with at least 5 years in EPC or construction projects
Proven experience with engineering deliverables, vendor documentation, and construction records
Strong knowledge of EDMS platforms (e.g., Procore, Documentum, SharePoint, or similar)
Bachelor’s degree in Business Administration, Information Management, or a related field
Certification(s) in document control or records management
Comprehensive understanding of document management processes, including document workflows, revision control, and metadata administration to ensure accuracy, traceability, and compliance.
Proactive and self-motivated professional with the ability to anticipate project needs and drive results with minimal supervision
Collaborative team player who excels at working independently as well as fostering strong cross-functional partnerships across engineering, procurement, and construction disciplines
Analytical problem-solver skilled in evaluating complex issues, identifying root causes, and implementing effective solutions in a fast-paced project environment
Proven team leadership and mentoring abilities, with a focus on building high-performing, cohesive document control teams
Exceptional interpersonal and stakeholder engagement skills, able to communicate and collaborate effectively with colleagues, clients, and vendors at all levels
Highly organized and detail-oriented, with strong time management and prioritization capabilities to meet multiple deadlines simultaneously
Excellent written and verbal communication skills, with a commitment to clarity, accuracy, and professionalism in all correspondence
Technically proficient, with advanced knowledge of Microsoft Office applications and familiarity with electronic document management systems (EDMS) such as Procore and SharePoint
Travel: Yes
Percent of Time: Up to 10%, or as needs require
Onsite at Houston Office
What You'll Get
Competitive Compensation
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development
Tuition Assistance
Employee Discount Program
Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
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Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About this Role The Document Control Governance Manager is responsible for developing, implementing, and maintaining document management systems to ensure accurate control, distribution, and tracking of engineering, procurement, and construction documents. This role ensures that all project documentation and Company processes and procedures are managed according to Company standards, client requirements, and regulatory obligations.
What You'll Do
Develops, implements, and maintains document control procedures aligned with project requirements and Company standards
Administers electronic document management systems (EDMS) such as ACC, Procore, SharePoint, or similar platforms
Ensures consistent document naming, numbering, versioning, and metadata tagging across all projects
Owns, manages, and maintains the Company-wide Processes and Procedures Library to ensure all corporate standards, templates, and controlled documents are current, accessible, and version-controlled
Manages receipt, review, distribution, and archiving of all project documents (engineering drawings, vendor data, RFIs, transmittals, contracts, etc.)
Ensures timely submittal and approval of documentation to meet project milestones
Tracks revisions, maintains audit trails, and ensures obsolete documents are removed from circulation
Interfaces with engineering, procurement, construction, and quality teams to ensure document flow supports project needs
Liaises with clients, subcontractors, and vendors to manage documentation exchange
Facilitates document reviews and ensures comment incorporation and approval cycles are completed
Ensures document control practices comply with ISO 9001, ISO 19650, and project-specific quality management systems
Conducts internal audits and prepares reports on document control performance
Supports QA/QC documentation and turnover packages for project closeout
Supervises and mentors document control staff
Provides training to project teams on document management tools and procedures
Leads process improvement initiatives to enhance efficiency and consistency in document control
Performs other duties as assigned
Adheres to all internal standards, policies, and procedures
What You'll Bring
High school diploma, or equivalent
7 years of experience in document control, with at least 5 years in EPC or construction projects
Proven experience with engineering deliverables, vendor documentation, and construction records
Strong knowledge of EDMS platforms (e.g., Procore, Documentum, SharePoint, or similar)
Bachelor’s degree in Business Administration, Information Management, or a related field
Certification(s) in document control or records management
Comprehensive understanding of document management processes, including document workflows, revision control, and metadata administration to ensure accuracy, traceability, and compliance.
Proactive and self-motivated professional with the ability to anticipate project needs and drive results with minimal supervision
Collaborative team player who excels at working independently as well as fostering strong cross-functional partnerships across engineering, procurement, and construction disciplines
Analytical problem-solver skilled in evaluating complex issues, identifying root causes, and implementing effective solutions in a fast-paced project environment
Proven team leadership and mentoring abilities, with a focus on building high-performing, cohesive document control teams
Exceptional interpersonal and stakeholder engagement skills, able to communicate and collaborate effectively with colleagues, clients, and vendors at all levels
Highly organized and detail-oriented, with strong time management and prioritization capabilities to meet multiple deadlines simultaneously
Excellent written and verbal communication skills, with a commitment to clarity, accuracy, and professionalism in all correspondence
Technically proficient, with advanced knowledge of Microsoft Office applications and familiarity with electronic document management systems (EDMS) such as Procore and SharePoint
Travel: Yes
Percent of Time: Up to 10%, or as needs require
Onsite at Houston Office
What You'll Get
Competitive Compensation
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development
Tuition Assistance
Employee Discount Program
Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
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