Secretary II - Special Education Section Job at Hawaiʻi State Department of Educ

Secretary II – Special Education Section

Salary: $4,054.00 per month (Secretary II, SR-14).

Responsibilities

• Greets visitors and answers the telephone, referring calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; schedules appointments and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information.
• Receives and opens incoming mail and refers to supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures.
• Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need.
• Procures supplies, equipment, repair and maintenance services and the like, through agency channels.
• Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information.
• Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use.
• Orally relays messages and instructions to other subordinates of the supervisor.
• Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications.
• May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies.
• May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine.
• Explains details of services, methods or policies.
• Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results.
• Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action.
• May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis.

Minimum Qualifications

Experience: Secretary II, 0.5 years general clerical, 2.0 years specialized clerical, total 2.5 years.

Additional Requirements

Applicants must meet all required education and experience level as of the date of the application. Temporary assignment (TA) experience must be verified and attached.

Benefits

• Holidays – Eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation – Employees earn 21 days per year.
• Sick Leave – Employees earn 21 days per year.
• Health Insurance – State pays part of premiums for State‑sponsored plans.
• Group Life Insurance – Free policy for employees and retirees.
• Premium Conversion Plan – Employees may increase take‑home pay by deducting health care premium costs before payroll taxes.
• Flexible Spending Accounts – Tax‑saving benefit program for health care and dependent care expenses.
• Retirement Plan – State contributes to a retirement plan; eligibility based on service years and age.
• Tax Shelter Annuity – Eligible employees may participate.
• Deferred Compensation – Tax‑deferred retirement investment program.
• Temporary Disability Insurance – Availability for disability caused by non‑work related injury or illness.
• Social Security – State contribution.
• Workers' Compensation – Benefits for injuries on the job.
• Union & Collective Bargaining – Employees may join union; fees required unless excluded.

Equal Employment Opportunity

The Hawaii State Department of Education does not discriminate in its employment policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, and National Guard participation, in accordance with relevant federal and state laws.

New employees can expect their first paycheck within the first three pay periods of their start date; payday is the 5th and 20th (or previous business day) each month.