Express Flooring is hiring: Administrative Assistant in Phoenix

Express Flooring, a leading provider of residential and commercial flooring solutions in multiple states, is seeking highly spirited and dedicated professionals to join our team in various positions. Our mission is to deliver a superior floor covering experience to our customers by offering top‑quality products, professional installation, and unparalleled customer service.

As a rapidly expanding company, we are always looking for ambitious individuals who are not just looking for a job, but a rewarding career. We value problem solvers who are passionate about finding innovative solutions to challenges. At Express Flooring, we care deeply about our employees and strive to provide unlimited potential for growth, job security, highly competitive earnings, and comprehensive benefits packages for our full‑time employees.

If you are ready to take on challenges, demonstrate your problem‑solving skills, and genuinely care about providing exceptional service, we invite you to join our team at Express Flooring.

The Administrative Assistant provides administrative support to the Executive Leadership Team while ensuring smooth day‑to‑day office operations. This position requires a highly organized, detail‑oriented professional who demonstrates strong follow‑up and follow‑through, excellent written and email communication skills, and proficiency in Microsoft Excel and Office applications. The ideal candidate is proactive, dependable, and maintains a can‑do attitude—even when handling repetitive or routine administrative tasks.

About the Role

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients in a professional manner.
• Responds to, resolves, and appropriately directs administrative inquiries and requests.
• Coordinates and schedules travel, meetings, and appointments for executives, managers, and staff.
• Provides support for executive meetings, events, and conferences.
• Purchases and maintains appropriate levels of office supplies and coordinates maintenance of office equipment at all locations.
• Conducts regular inventory audits to ensure accurate tracking of supplies and materials across departments.
• Keeps the company fully stocked with necessary supplies, proactively ordering replenishments as needed.
• Manages company swag, including ordering, organizing, counting, and distributing branded items for events and internal needs.
• Manages vendor relationships to ensure efficient ordering, delivery, and service quality.
• Sorts and delivers mail, processes and delivers packages, and manages other mailing and shipping duties.
• Performs light facility management duties as necessary and assigned.
• Ensures timely and accurate completion of projects, demonstrating strong follow‑up and accountability.
• Handles confidential and sensitive information with discretion and integrity.
• Performs other related duties as assigned.

Qualifications

• Bachelor’s degree or 4+ years of equivalent experience in an administrative role.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams); strong Excel and email communication skills required.
• Familiarity with office technology and software (copier, printer, scanner, etc.).
• Regular attendance, reliability, and punctuality are essential.

Required Skills & Attributes

• Proven experience as an Administrative Assistant or similar role supporting senior executives.
• Able to lift and/or push up to 40 lbs.
• Excellent organizational, time‑management, and multitasking abilities with attention to detail.
• Strong written and verbal communication skills; professional and clear in email correspondence.
• Demonstrated ability to follow up and follow through on tasks and projects.
• Positive, can‑do attitude with the ability to handle repetitive or mundane tasks efficiently and accurately.
• Flexible, resourceful, and proactive in solving problems and supporting team needs.
• High level of discretion and confidentiality in managing sensitive information.
• Work independently as well as with a team.

Full compensation packages are based on candidate experience and relevant certifications.

Compensation Range: $25 USD - $27 USD

Express Flooring is committed to a diverse and inclusive workplace. Express Flooring is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Technology, Information and Internet