Calamos Investments is hiring: Administrative Assistant in New York

About Calamos

Calamos is a diversified, global asset and wealth management firm offering a wide range of innovative investment strategies. As one of the top liquid alternative asset managers in the world, Calamos maintains dedicated investment teams across all asset classes, with global research capabilities and access to specialized private and public markets. Calamos offers investment strategies and personal wealth management solutions through separately managed portfolios, mutual funds, ETFs, closed‑end funds, private funds, and UCITS funds. Clients include major corporations, pension funds, endowments, foundations, and individuals, as well as the financial advisors and consultants who serve them. Headquartered in the Chicago metropolitan area (with offices in both Naperville and Fulton Market in Chicago), the firm also maintains offices in New York, San Francisco, Milwaukee, Portland, and the Miami area.

Summary of the Role

Calamos Investments is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to our SVP, Head of Asset Allocation and Client Solutions. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast‑paced investment management environment. This position will be located in our New York City office.

Primary Responsibilities

• Proactively manage complex executive calendar, anticipating scheduling conflicts and making real‑time adjustments. Coordinate internal strategy sessions, external client meetings, and industry conferences across multiple time zones.
• Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and expense reconciliation.
• Prepare and edit correspondence, presentations, reports, and other materials with a high degree of accuracy and confidentiality.
• Liaise with internal departments to facilitate seamless workflow for the SVP.
• Screen and prioritize incoming communications, responding independently when appropriate.
• Support onboarding and administrative needs for team members within the Asset Allocation and Client Solutions team.
• Coordinate and prepare materials for investment committee meetings and client presentations.
• Assist with special projects, research, and ad hoc requests as needed.
• Handle related duties and responsibilities as assigned.

Preferred Qualifications

• Bachelor's degree or equivalent administrative experience in a professional services environment.
• Minimum 3‑5 years of administrative assistant experience, preferably in financial services or investment management.
• Prior experience supporting C‑suite or SVP‑level executives preferred.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills with ability to prioritize and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Professional demeanor and ability to interact with senior executives and clients.
• Strong problem‑solving skills and ability to work independently.
• Familiarity with financial terminology and investment products a plus.

Compensation Disclosure

The compensation for this role takes into account various factors, including work location, individual skill set, relevant experience, and other business needs. The estimated base salary range for this position is $65,000 - $85,000. Additionally, this position is eligible for an annual discretionary bonus. Please note that this is the current estimate of the base salary range intended for this role at the time of posting; the base salary range may be adjusted in the future.

Benefits

Calamos offers a comprehensive benefits package, including health and welfare benefits (medical, dental, vision, flexible spending accounts, and employer‑paid short and long‑term disability), as well as retirement benefits (401(k) and profit sharing), paid time off, paid parental leave, and other wellness benefits.

Employment Information

Seniority level: Associate

Employment type: Full‑time

Job function: Administrative

Industries: Investment Management

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.