Receptionist Job at San Diego Staffing in San Diego

Receptionist Position

Our client is looking for a professional and friendly Receptionist to join their team. As the face of the company, the Receptionist will play a critical role in creating a welcoming environment for visitors, maintaining office organization, and supporting staff with administrative tasks. The ideal candidate is someone with excellent interpersonal skills, a proactive attitude, and a passion for delivering outstanding customer service.

Key Responsibilities

• Greet and welcome visitors with a warm and professional demeanor, ensuring they feel supported and valued.
• Answer and route incoming calls in a timely and courteous manner, as well as take and relay accurate messages.
• Maintain the reception area, ensuring it is clean, organized, and reflects a professional image.
• Manage incoming and outgoing correspondence, including emails, mail, and packages.
• Assist with administrative tasks such as data entry, filing, scheduling, and document preparation.
• Coordinate courier services, order office supplies, and maintain office inventory.
• Support the team in organizing meetings, booking conference rooms, and preparing meeting materials.
• Handle visitor logs, badge distribution, and other security protocols.
• Operate office equipment such as fax machines, printers, and copiers.

Requirements

• High school diploma or equivalent required; additional education or certifications in office administration are a plus.
• 1-2 years of experience in a receptionist or administrative role preferred.
• Excellent written and verbal communication skills with a friendly and professional phone manner.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask effectively in a fast-paced environment.
• Customer service-oriented mentality with a willingness to assist and collaborate.