Accounting Assistant Job at Weinstein Spira in Houston

Seniority level

Entry level

Employment type

Full-time

Job function

Accounting/Auditing and Finance

Industries

Accounting

HR Coordinator | MS-HRM Graduate Student at Texas A&M University

Support the operations team on accounting and administrative needs including but not limited to processing accounts payable, client billings, monthly close, process improvements and other administrative support for accounting deliverables.

Job Responsibilities include but are not limited to:

• Post daily cash receipts in Practice Management system
• Enter and process invoices through payables system
• Review expense reports for compliance with company policy
• Review credit card transactions
• Post all bank transactions and payables in QuickBooks
• Create client billings reports
• Send WIP reports monthly for billing
• Create journal entries for monthly close and post in QuickBooks
• Send monthly AR statements to clients for aged balances
• Make initial collection calls to clients per shareholder instruction
• Assist in budget preparation
• Prepare annual 1099’s for filing
• Prepare budget to actual reports for all departments
• Prepare monthly financial package with all Balance Sheet reconciliations
• Other special projects/tasks as required

This job operates in a professional office environment.

Position Type

This is a full-time position. Hours should comply with business hours and schedule approved by management. Evening and weekend work may be required as job duties demand. Any hours worked over 40 hours per week will be paid at 1.5 the standard rate.

Qualifications

• 2+ years’ experience in an accounting role
• Proven basic accounting skills and accuracy with numbers
• QuickBooks knowledge and proficiency with MS Suite skills including Word, Excel and Outlook.
• Excellent communication skills (spoken and written) and strong organizational skills are a must.
• Bachelor’s degree in accounting is a plus. High school diploma required.

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or without notice.