Program Assistant, Dartmouth-American University of Kuwait Program Job at Inside

Program Assistant, Dartmouth-American University of Kuwait Program

Posted 10/30/2025. Open until filled. Position #: 1129447.

Employment Category: Regular Part‑time with end date (12‑month term).

Schedule: Hybrid work schedule possible during the academic year; must be onsite in Hanover, NH June–August during the inbound AUK summer exchange period.

Location: Hanover, NH. Remote work eligibility: Hybrid.

Position Purpose: The Program Assistant performs a variety of administrative, programmatic, and operational functions to ensure the efficient functioning of the Dartmouth‑American University of Kuwait (D‑AUK) Program. Supports student and faculty exchanges, financial transactions, communications, and general office operations.

Required Qualifications:

• Associates degree plus 3+ years' experience or equivalent combination of education and experience.
• General office, administrative, or financial experience.
• Demonstrated ability to manage logistical and administrative details for multiple tasks and projects.
• Strong organizational skills with the ability to plan work, set priorities, and meet deadlines in a fast‑paced environment.
• Demonstrated good judgment, initiative, and problem‑solving skills.
• Ability to work independently as well as collaboratively in a team setting.
• Proven ability to maintain confidentiality.
• Excellent verbal, written, and interpersonal communication skills.
• Computer literacy, including proficiency in Microsoft Office Suite, Google Workspace, and web‑based applications.
• Customer service orientation with the ability to work effectively with diverse constituencies.
• Commitment to diversity, equity, and inclusion.

Preferred Qualifications:

• Familiarity with Dartmouth College systems, processes, and operational procedures.

Department Contact For Recruitment Inquiries: Kyle Hastbacka.

Department Contact Phone Number: kyle.m.hastbacka@dartmouth.edu.

Department Contact For Cover Letter And Title: Kerry Laufer, Acting Executive Director, Dartmouth‑American University of Kuwait Program.

Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check: Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Special Instructions To Applicants: This position is funded by a grant. Continuation is based upon available funds. This is a 12‑month term position. Dartmouth College has a Tobacco‑Free Policy. Smoking and the use of tobacco‑based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions.
For details, please see our policy Tobacco‑Free Policy.

Communications and Outreach (25%)

• Prepares flyers, schedules events, and coordinates announcements and event information for distribution to students. Key events include the Annual Study Away Fair (October‑November), the Annual Internship Fair (January), and Student Information Sessions (January).
• Updates the D‑AUK program website.
• Sets up/activates the internship application in Via TRM.
• Maintains and manages organized and accurate records and files.

Outbound Student Application and Selection Support

• Assists with the outbound student application, selection, and notification process for the undergraduate internship and exchange programs.
• Compiles and distributes application materials to selection committees (using Terra Dotta for exchange and Via TRM for internships).
• Schedules applicant interviews; reserves rooms/sets up Zoom meetings for interviews.
• Processes stipends for outbound students.

Planning & Execution of Inbound Summer Programming

• Provides administrative and logistical support for AUK summer interns, exchange students, and Faculty Fellows.
• Performs tasks associated with inbound exchanges: liaises with OVIS for J‑1 visa processing; with internship supervisors for position descriptions; with Conferences and Events and the Dartmouth Real Estate Office for lodging and dining arrangements for interns and Faculty Fellows; with the student billing office and Guarini Institute for exchange student support and billing; and with the Finance Center for payment requests.
• Assists with planning, logistics, and execution of summer excursions and activities and events for visiting students and faculty.

Financial Administration and General Office Operations

• Processes financial transactions.
• Orders office supplies and ensures availability for staff and program use.
• Oversees the operation and maintenance of office equipment, including copiers.
• Coordinates ITC and facility service requests as needed.
• Assists ED with annual budgeting and financial reporting process.

Other Responsibilities

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.